Logistics & Warehouse Coordinator - USA

Nearfield Instruments; Portland (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Nearfield Instruments seeks a hands-on Junior Logistics & Warehouse Coordinator to support its growing US operations in the northwest US. You will manage daily warehouse activities, inbound/outbound shipments, and inventory, coordinating with our Netherlands HQ to ensure readiness for customer support and field service.

The role requires strong analytical and communication skills, with experience in ERP systems, shipping documentation, and compliance.

Qualifications

• Proficiency in receiving, inspecting and shipping high-value components with attention to detail.
• Proficiency in warehouse operations, receiving, inspecting, and storing incoming goods.
• Strong data entry, inventory tracking and documentation; adept with ERP systems and databases.
• Familiarity with basic export compliance including HTS/ECCN/EAR regulations.
• Experience with domestic and international shipping and freight carriers.
• Ability to maintain a safe warehouse environment and perform cycle counts.
• Auditable inventory systems, shipping measures and tracking.
• Proficiency in Microsoft Office Suite.
• Comfortable in a dynamic startup with shifting priorities.

Responsibilities

• Warehouse Operations: receive, inspect and document shipments; manage outgoing shipments; maintain organization and safety; document customs for international shipments; stage parts for service and shipments; manage warehouse supplies.
• Inventory Management: perform cycle counts and audits; track movements in ERP; support serialization and traceability; manage stock levels and reorder points; coordinate RMA logistics.
• Logistics & Shipping: coordinate domestic/international shipments; work with freight forwards, carriers and brokers; prepare invoices, packing lists and bills of lading; track shipments; ensure regulatory compliance.
• Systems & Process: enter data into logistics software/ERP; prepare shipping documents; collaborate to improve workflows; follow safety guidelines and compliance; identify process improvements.
• Cross-Functional Support: collaborate with field service engineers; liaise with HQ in Netherlands and local teams; support tool deployment timelines.

Skills

Receiving & shipping

ERP systems

Data entry

Export compliance

International shipping

Warehouse safety

MS Office

Communication skills

Education

Degree in logistics, supply chain or business operations

Tools

ERP software

Job description

Nearfield Instruments (NFI) is a scale up that brings together the most creative minds in science and technology to develop a revolutionary high throughput atomic force microscopy (AFM) system. This enables atom-scale resolution 3D metrology at industry-level throughput. We design, develop, integrate, market and service these advanced metrology machines, and are expanding our business in the US and Asia.

We are seeking a hands-on, detail-oriented Junior Logistics & Warehouse Coordinator to support our growing US operations in the semiconductor equipment industry.

What will you be doing?

As a member of the USA team, the Warehouse & Logistics Coordinator is the local expert focused on growing our US business in the northwest US. This individual will be responsible for daily warehouse management, inbound and outbound shipments, inventory management, and support domestic and international logistics in coordination with our Netherlands HQ. This position is key to ensuring operational readiness for customer support and field service activities. This is an ideal role for someone looking to build foundational logistics experience in a high-tech, high-growth environment.

Specific responsibilities include:

Warehouse Operations:

• Receive, inspect, and document incoming shipments (tools, parts, consumables)
• Manage outgoing shipments, including packaging, labelling, and carrier coordination
• Maintain warehouse organization, cleanliness, and safety standards
• Ensure accurate documentation for customs and international shipments
• Stage parts ad tool kits for service, demo and customer shipments
• Maintain inventory of warehouse supplies

Inventory Management:

• Conduct regular cycle counts and full inventory audits
• Track inventory movements using internal systems (ERP or inventory tools)
• Support lot control, serialization, and traceability of high-value parts
• Maintain appropriate stock levels and reorder points for local spares
• Coordinate RMA (Return Material Authorization) logistics

Logistics & Shipping:

• Coordinate all shipping and receiving activity (domestic and international)
• Work with freight forwards, carriers and customs brokers
• Prepare and manage documentation (invoicing, packing lists, bill of lading)
• Track and manage shipments
• Ensure compliance with international trade regulation

Systems & Process:

• Enter inventory and shipment data into logistics software or ERP system
• Prepare shipping documents including commercial invoices, packing lists, and waybills
• Work with the operations team to improve warehouse workflows
• Follow company safety guidelines and local regulatory compliance for materials handling.
• Identify and recommend process improvements in warehouse workflows.

Cross-Functional Support:

• Work closely with field service engineers to support spare parts and tool logistics
• Liaise with Dutch headquarters and local service teams on inventory and delivery needs
• Support contract, demo and evaluation tool deployment timelines.

What do we require from you?

Our future Warehouse and Logistics coordinator will have excellent analytical & communication skills and be technology savvy. In addition, qualifications include a blend of technical, organizational, and interpersonal attributes to support a proactive start up environment.

• Demonstrate proficiency in receiving, inspecting and shipping high-value components, with strong attention to detail in documenting all transactions.
• Proficiency in warehouse operations, receiving, inspecting, and storing incoming goods
• Strong attention to detail in data entry, inventory tracking and documentation. Accuracy and skilled management of ERP systems and databases
• Familiarity with basic export compliance, including HTS codes, ECCN classifications, and EAR regulations
• Experience with domestic and international shipping and freight carriers
• Ability to manage a safe warehouse environment, conduct regular cycle-counts, support serialized inventory tracking and ensuring adequate stocking
• Auditable inventory systems, shipping measures and tracking. Proficiency in Microsoft Office Suite.
• Comfortable working in a dynamic, fast-paced startup environment with shifting priorities

Specific education & experience include:

• Candidates at various levels with a degree in logistics, supply chain or business operations will be considered.
• Preference will be given to candidates who possess 1-4+ years in the Semiconductor or Semiconductor Capital Equipment Industry.

What can you expect from us?

A challenging role where you can utilize the full extent of your 8knowledge and skillset. Engagement with some of the world’s most influential semiconductor players and exposure to leading edge and advanced technology solutions.

We rely on each other's qualities; capabilities and we motivate one another to get the best out of ourselves and each other. We value your work-live balance and the time for activities outside of the workplace. TEAM is very important, Together Everyone Achieves More! We are here to support one another, and colleagues are there to help you.