Logistics Supervisor: Receiving, Shipping & Payables

VoltaGrid; Midland (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan

Professional development opportunities

Employee assistance program

Job summary

VoltaGrid seeks an Inventory Receiving, Shipping & Accounts Payable Supervisor to oversee daily operations of receiving, shipping, and AP functions. The role ensures accurate receipt/inventory recording, on-time shipping, and timely vendor invoice processing, coordinating between purchasing, warehouse, and finance.

The ideal candidate leads a team and maintains strong vendor and carrier relationships. Responsibilities include verifying deliveries, labeling inventory, scheduling shipments, and

Qualifications

• Strong knowledge of accounts payable and receiving procedures.
• Familiarity with shipping documentation and carrier coordination.
• Understanding of inventory management and purchasing processes.
• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong leadership, coaching, and team management abilities.
• Effective verbal and written communication skills.
• Proficiency in Microsoft Excel and ERP usage.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.

Responsibilities

• Supervise the daily activities of the Receiving, Shipping, and Accounts Payable departments.
• Oversee the receipt, inspection, and documentation of incoming shipments to ensure accuracy and quality.
• Verify deliveries against purchase orders, packing slips, and receiving documentation.
• Ensure incoming inventory is accurately recorded, labeled, and stored in accordance with inventory control procedures.
• Oversee the picking, packing, labeling, and staging of outbound orders to ensure accuracy and on-time shipment.
• Verify outbound shipments against sales orders, packing lists, and shipping documentation prior to dispatch.
• Coordinate with carriers and freight providers to schedule pickups, track shipments, and resolve transit issues.
• Ensure compliance with carrier, customer, and regulatory shipping requirements, including proper packaging and documentation.
• Review, approve, and process vendor invoices for accuracy and timely payment.
• Match purchase orders, receiving documents, and invoices to ensure proper three-way verification.
• Investigate and resolve discrepancies involving shipments, invoices, pricing, quantities, or damaged goods.
• Reconcile vendor statements and maintain accurate accounts payable records.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Coordinate with purchasing, warehouse, operations, and finance teams to resolve receiving, shipping, and payment issues.
• Monitor payment schedules to ensure vendors are paid according to agreed terms.
• Maintain organized electronic and physical records for receiving, shipping, inventory, and accounts payable transactions.
• Prepare monthly reports on receiving and shipping activities, inventory accuracy, invoice processing, outstanding payables, and departmental performance.
• Train, schedule, coach, and evaluate departmental employees.
• Assist with month-end and year-end closing activities and audits.
• Recommend and implement process improvements to increase efficiency and accuracy.
• Perform other duties as assigned.

Skills

Accounts payable

Shipping knowledge

Inventory control

Leadership

Excel

ERP systems

Time management

Analytical skills

Communication

Purchasing

Education

High school diploma

Associate's or Bachelor's in Accounting/Business

Tools

SAP

Oracle

Microsoft Dynamics

Job description

VoltaGrid seeks an Inventory Receiving, Shipping & Accounts Payable Supervisor to oversee daily operations of receiving, shipping, and AP functions. The role ensures accurate receipt/inventory recording, on-time shipping, and timely vendor invoice processing, coordinating between purchasing, warehouse, and finance.

The ideal candidate leads a team and maintains strong vendor and carrier relationships. Responsibilities include verifying deliveries, labeling inventory, scheduling shipments, and