Logistics Specialist

Prosegur Security USA, Inc; San Antonio, Northern (TX, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Prosegur Security USA, Inc is seeking a Logistics Specialist to provide high-level administrative support for the Datacenter Physical Security program, coordinating onboarding/offboarding, vendor relations, and meetings on-site during core business hours.

The role emphasizes collaboration, system updates, and meticulous documentation to ensure accurate and timely execution of tasks across multiple teams and locations. Strong MS Office proficiency and organizational skills are essential.

Qualifications

• Associate's degree and 2 years of related experience required, Bachelor's degree highly preferred, or an equivalent combination of education and experience
• Intermediate knowledge of Microsoft Office applications including Word, OneNote, PowerPoint, Visio, Excel, as well as SharePoint
• Excellent organizational skills and extremely high attention to detail
• Effective time management in order to deliver projects on-time and that meet expectations
• Ability to receive direct or indirect instruction in written, oral, diagrammatic, or schedule form, and act upon such instruction to accomplish a given task or project. In the event of unclear instruction, must have the ability to ask for clarification without prompting
• Excellent problem-solving skills
• Competent writer; exhibits knowledge of spelling, grammar, and punctuation
• Experience working in a fast-paced, detail-oriented workplace where judgment and professionalism were necessities
• Capably work under pressure while maintaining a professional image and approach with both internal and external customers

Responsibilities

• Acts as the primary owner and manager of the Physical Security Logistics (PSLOG) mailbox.
• Serves as a point-of-contact for client and external vendors systems used by the program onsite and at Headquarters.
• Coordinates on-boarding and off-boarding processes to include notification of action items; ensures employees are added or removed from the necessary systems; updates corresponding distribution groups and organizational charts according to document specifications.
• Owns, updates, and audits multiple internal and external systems associated with on-boarding and offboarding process.
• Acts as a problem solver in multiple internal systems and processes in order to deeply understand the many systems related to their tasks as well as provide training and guidance to other team members who utilize the systems.
• Manages the purchasing process for Headquarters and datacenter staff to include computer equipment, office supplies, software, and medical equipment; ships and tracks inventory arrival both domestic and internationally while keeping designated client informed of order status.
• Conducts research on behalf of various teams, collaborates and builds relationships with domestic and foreign market buy centers; ensures required specifications are met in an efficient an accurate manner.
• Owns and updates a variety of process documents, job aids, templates, and checklists.
• Conducts annual review of Logistics-related documents in partnership with stakeholders; identifies opportunities for process improvement.
• Uses client meeting technology, schedules and facilitates a variety of meetings and webinars; completes and distributes meeting minutes accordingly.
• Identifies opportunities and leads projects that drive process improvement within the logistics team; recommends changes to workflows and operating practices to improve efficiency.
• Documents and provides weekly progress update on goals and milestones achieved.
• Maintains a customer service approach to problem solving and works with customers to find solutions to their questions or concerns

Skills

Organizational skills

Time management

Written communication

Problem solving

Attention to detail

Education

Associate's degree + 2 years experience

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Excel

PowerPoint

Visio

OneNote

Job description

About the Role

The Logistics Specialist provides high-level administrative support for the Datacenter Physical Security program to ensure goals and objectives are accomplished in accordance with established priorities, timelines, and required specifications. The role is highly collaborative in nature offering on-site support to multiple work groups during core business hours.

Essential Duties

• Acts as the primary owner and manager of the Physical Security Logistics (PSLOG) mailbox.
• Serves as a point-of-contact for client and external vendors systems used by the program onsite and at Headquarters.
• Coordinates on-boarding and off-boarding processes to include notification of action items; ensures employees are added or removed from the necessary systems; updates corresponding distribution groups and organizational charts according to document specifications.
• Owns, updates, and audits multiple internal and external systems associated with on-boarding and offboarding process.
• Acts as a problem solver in multiple internal systems and processes in order to deeply understand the many systems related to their tasks as well as provide training and guidance to other team members who utilize the systems.
• Manages the purchasing process for Headquarters and datacenter staff to include computer equipment, office supplies, software, and medical equipment; ships and tracks inventory arrival both domestic and internationally while keeping designated client informed of order status.
• Conducts research on behalf of various teams, collaborates and builds relationships with domestic and foreign market buy centers; ensures required specifications are met in an efficient an accurate manner.
• Owns and updates a variety of process documents, job aids, templates, and checklists.
• Conducts annual review of Logistics-related documents in partnership with stakeholders; identifies opportunities for process improvement.
• Uses client meeting technology, schedules and facilitates a variety of meetings and webinars; completes and distributes meeting minutes accordingly.
• Identifies opportunities and leads projects that drive process improvement within the logistics team; recommends changes to workflows and operating practices to improve efficiency.
• Documents and provides weekly progress update on goals and milestones achieved.
• Maintains a customer service approach to problem solving and works with customers to find solutions to their questions or concerns

Experience & Qualifications

• Associate's degree and 2 years of related experience required, Bachelor's degree highly preferred, or an equivalent combination of education and experience
• Intermediate knowledge of Microsoft Office applications including Word, OneNote, PowerPoint, Visio, Excel, as well as SharePoint.
• Excellent organizational skills and extremely high attention to detail
• Effective time management in order to deliver projects on-time and that meet expectations
• Ability to receive direct or indirect instruction in written, oral, diagrammatic, or schedule form, and act upon such instruction to accomplish a given task or project. In the event of unclear instruction, must have the ability to ask for clarification without prompting.
• Excellent problem-solving skills
• Competent writer; exhibits knowledge of spelling, grammar, and punctuation.
• Experience working in a fast-paced, detail-oriented workplace where judgment and professionalism were necessities.
• Capably work under pressure while maintaining a professional image and approach with both internal and external customers.

Prosegur is an equal opportunity employer and values diversity and inclusion at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, the status of being transgender, sexual orientation, age, marital status, veteran status, or disability status.