Logistics Specialist

Mach Industries; Huntington Beach (CA); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Healthcare

Dental and vision

Retirement savings

Paid time off

Professional development

Equity opportunities

Job summary

Mach Industries in Huntington Beach, CA is seeking a Logistics Specialist to coordinate domestic and international shipments of defense hardware across commercial, government, and military programs, working with freight forwarders and customs brokers.

You will manage export/import documentation, tariff classifications, ITAR/EAR compliance, and incident resolution, while maintaining audit-ready records and supporting cross-functional teams in a fast-paced startup environment.

Qualifications

• 3+ years in logistics, transportation, or international shipping.
• Knowledge of HTS/HS and Schedule B, customs docs.
• Familiar with US export/import regs (ITAR, EAR, AES/EEI, FTR).
• Experience with freight forwarders, brokers, carriers.
• Proficiency in Excel/Google Workspace; maintain shipment records.
• Able to operate in a fast-paced defense startup; occasional after-hours.
• Willing to support cross-functional logistics/warehouse as needed.

Responsibilities

• Coordinate domestic and international shipments by air, ocean, ground, and courier.
• Manage end-to-end international logistics including customs clearance.
• Prepare invoices, packing lists, bills of lading, and other docs.
• Determine tariff classifications and support origin, duties, and compliance.
• Support export compliance activities (ITAR, EAR, AES/EEI).
• Coordinate temporary exports/imports for demos and events.
• Partner with multiple teams to develop logistics plans.
• Coordinate with freight forwarders, brokers, carriers to resolve issues.
• Ensure hazardous materials/DG compliance (49 CFR, IATA/ICAO, IMDG).
• Maintain shipment records and audit-ready files.
• Identify risks and drive resolution.
• Develop and improve standard work and workflows.
• Operate forklifts and material handling equipment.
• Support other logistics functions as needed.

Skills

Logistics experience

Tariff classifications

Export/import regulations

Freight forwarders coordination

Excel/Google Sheets

Fast-paced environment

Cross-functional collaboration

After-hours support

Job description

Huntington Beach, California, United States

About Mach Industries

Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

The Role

The Logistics Specialist is a highly organized and detail-oriented professional responsible for supporting Mach Industries’ domestic and international logistics operations. This role will coordinate the movement of hardware, materials, equipment, and demonstration assets across commercial, government, and military-related programs while ensuring shipments are executed safely, on time, and in compliance with applicable trade, transportation, and customer requirements. The ideal candidate is comfortable operating in a fast-paced defense startup environment, managing complex international shipments, working directly with freight forwarders and customs brokers, and supporting Business Development activities including tradeshows, demonstrations, and customer events. This position requires strong knowledge of shipping documentation, tariff classification, export/import processes, and defense-industry logistics requirements.

Key Responsibilities

• Coordinate and execute domestic and international shipments by air, ocean, ground, and courier, including time-critical and high-value defense hardware.
• Manage end-to-end international logistics, including freight bookings, routing, pickup coordination, customs clearance, delivery tracking, and final-mile execution.
• Prepare and review commercial invoices, packing lists, bills of lading, air waybills, certificates of origin, shipper’s letters of instruction, and other import/export documentation.
• Determine and validate HTS/HS and Schedule B tariff classifications; support country-of-origin, valuation, duty, tax, and customs documentation requirements.
• Support export compliance activities involving ITAR, EAR, AES/EEI filings, Foreign Trade Regulations (FTR), export licenses, exemptions/exceptions, and recordkeeping requirements in coordination with Trade Compliance.
• Coordinate temporary exports and imports for Business Development demonstrations, tradeshows, customer events, field tests, and international deployments, including ATA Carnets and other temporary-import mechanisms when applicable.
• Partner with Business Development, Engineering, Program Management, Security, Trade Compliance, and Operations to develop logistics plans for events, demonstrations, and customer deliveries.
• Coordinate with freight forwarders, customs brokers, carriers, airlines, ocean carriers, and overseas agents to resolve transportation, documentation, and customs issues.
• Support packaging, preservation, labeling, and marking requirements for government and military shipments, including familiarity with applicable MIL-STD requirements such as MIL-STD-2073 and MIL-STD-129, as well as ASTM D3951 when contractually required.
• Ensure shipments comply with applicable hazardous materials and dangerous goods requirements, including 49 CFR, IATA/ICAO, and IMDG regulations, as applicable.
• Support government and defense contract logistics requirements, including familiarity with FAR, DFARS, ITAR, EAR, and customer-specific shipping instructions or contract clauses.
• Maintain shipment records, export/import documentation, proof of delivery, tracking data, and audit-ready files in accordance with company and regulatory retention requirements.
• Identify logistics risks, shipment delays, customs holds, documentation gaps, and routing constraints; proactively communicate issues and drive resolution.
• Develop and improve standard work, carrier processes, shipping documentation, and international logistics workflows to support Mach’s continued growth.
• Operate forklifts and other approved material-handling equipment as needed to safely load, unload, stage, and move freight, equipment, and program assets.
• Support other Logistics, Shipping, Receiving, Warehouse, Material Handling, and Operations functions as needed to meet program schedules, shipment deadlines, and changing business priorities.

Required Qualifications

• 3+ years of experience in logistics, transportation, freight forwarding, international shipping, import/export operations, or supply chain management.
• Working knowledge of HTS/HS and Schedule B tariff classifications, customs documentation, country of origin, and commercial invoice requirements.
• Working knowledge of U.S. export/import regulations and processes, including ITAR, EAR, AES/EEI, and Foreign Trade Regulations.
• Experience working with freight forwarders, customs brokers, carriers, and international logistics providers.
• Proficiency with Microsoft Excel/Google Workspace and experience maintaining shipment records, reports, and logistics documentation.
• Ability to function effectively in a fast-paced defense startup environment and support occasional after-hours or event-driven logistics requirements.
• Willingness and flexibility to support cross-functional logistics and warehouse activities outside primary responsibilities when operational needs are required.

Preferred Qualifications

• Experience supporting aerospace, defense, government, or military logistics operations.
• Familiarity with ATA Carnets, temporary imports/exports, bonded movements, and international customs procedures.
• Knowledge of MIL-STD-2073, MIL-STD-129, ASTM D3951, or other U.S. Government packaging, preservation, marking, and shipping requirements.
• Knowledge of hazardous materials/dangerous goods transportation requirements, including 49 CFR, IATA/ICAO, and IMDG.
• Familiarity with FAR, DFARS, government contract clauses, Defense Transportation Regulation (DTR), or Military Freight Traffic Unified Rules Publication (MFTURP-1).

Additional Requirements

• Available to work extended hours and weekends as needed

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here .

Pay Range

$30 - $38 USD

At Mach, we believe that compensation is more than just a paycheck. It's a comprehensive package designed to reward the time, skills, and expertise you bring to our team. We are committed to offering competitive compensation that is equitable, transparent, and aligned with market trends.

Key Elements of Our Compensation Philosophy:

• Competitive Salaries: We continuously research market rates to ensure our salaries are competitive with those in our industry and geographic location.
• Performance-Based Incentives: Our bonus structure is tied to both individual and company performance, creating a win-win scenario that motivates our team members to excel.
• Equity Participation: We offer stock options or equity to employees, ensuring that you share in the success and growth of the company.
• Benefit Packages: Our benefits include healthcare, dental and vision plans, retirement savings, and paid time off, because we understand that your well-being extends beyond the office.
• Professional Development: We allocate funds for continuing education, training, and career growth.
• Transparency: We are committed to openness about our compensation tiers and how decisions are made, ensuring trust and mutual respect.

By joining Mach, you’re not just accepting a job—you’re becoming a key part of a team that values your contributions and invests in your growth. Together, we aim to create a rewarding environment that sets the stage for long‑term success.

This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.

Mach participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and training, critical skills, and business considerations. Highly competitive equity grants are included in most offers and are considered part of Mach’s total compensation package. Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.

Mach is an equal opportunity employer committed to creating a diverse and inclusive workplace. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws. If you’d like to defend the American way of life, please reach out!