Logistics Shipping Specialist

Oregon Health & Science University; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare benefits

Life insurance

Pension plans

Paid holidays

Vacation time

Sick leave

Transit discounts

Employee assistance program

Tuition reimbursement

Employee discounts

Job summary

Oregon Health & Science University seeks a Logistics Shipping Specialist to manage domestic and international shipping of hazardous materials, ensuring compliance with FAA, U.S. DOT, Homeland Security, and CDC guidelines. The role collaborates with compliance and EH&S to uphold safety standards and Records Management.

The candidate will handle billing with carriers, maintain training, monitor changes in regulations, and coordinate with vendors. Monday–Friday, 7:30am–4:00pm, in Portland, OR.

Qualifications

• Requires HS diploma or GED and 2 years in hazardous materials shipping.
• Proficient with shipping software and Microsoft Office.
• Strong communication and proactive work habits.
• Compliance with federal/state regulations and safety standards.

Responsibilities

• Domestic Hazardous Goods Shipping - process domestic shipments of hazardous goods across the nine Federal classes.
• Domestic Goods Shipping - process domestic shipments of goods.
• International Shipping - collaborate with Export Controls and compliance officers; document and screen shipments for CBP compliance.
• Outbound Package Inspection - ensure compliance with dangerous goods and export rules; mark shipments per internal standards.
• Records Management - maintain declared hazardous materials records; liaise with inspections by relevant authorities.
• Training - monitor regulatory changes and update training; deliver training to logistics staff.
• Billing – process FedEx, DHL, World Courier billing and resolve charges.
• Vendor Management – liaise with transport providers; notify customers of service disruptions; order shipping supplies.
• Issue Resolution - resolve shipping issues for inbound/outbound shipments.
• Other duties as assigned.

Skills

Hazardous materials shipping

Communication skills

Proactive work habits

Education

High School Diploma or GED

Tools

Microsoft Office

FedEx Ship Manager

UPS World Ship

DHL Software

Job description

Department Overview

The Logistics Shipping Specialist uses knowledge of Federal and State laws and regulations and safety principles to provide domestic and international shipping of hazardous or dangerous goods as defined by FAA/U.S.DOT/Homeland Security and the CDC. This position also provides processing of outbound non-hazardous goods. This position includes partnering with the OHSU Import and Export compliance officer and Environmental Health and Safety to assure compliance with health and safety codes.

Department Overview

The Logistics Shipping Specialist uses knowledge of Federal and State laws and regulations and safety principles to provide domestic and international shipping of hazardous or dangerous goods as defined by FAA/U.S.DOT/Homeland Security and the CDC. This position also provides processing of outbound non-hazardous goods. This position includes partnering with the OHSU Import and Export compliance officer and Environmental Health and Safety to assure compliance with health and safety codes.

Function/Duties of Position

• Domestic Hazardous Goods Shipping - Conducts processing of domestic shipments of hazardous goods that fall into the nine Federal classes and sub-divisions.
• Domestic Goods Shipping - Conducts processing of domestic shipments of goods.
• International Shipping - Collaborate with OHSU office of Export Controls and the Export Compliance Officer. Document and screen all international shipments to ensure compliance to U.S Customs and Border Protection regulations. Assist customers with creation of shipping forms and regulations.
• Outbound Package Inspection - Ensure compliance with dangerous goods and export compliance regulations. Package and mark shipments that fall above the limitations allowed by the internal OHSU standards.
• Records Management - Maintain records of Declared Hazardous Materials as required by U.S.D.O.T. Meet with U.S.D.O.T, Homeland Security and Center for Disease Control for inspections of OHSU dangerous goods shipping program.
• Training - Monitor U.S.D.O.T and IATA for changes in regulations and communicate those to E.H.R.S to update OHSU’s dangerous goods shipping training. Provides training to select Logistics staff to meet all outbound shipping requirements. Attends EHRS safety fairs and FedEx shipping trainings to ensure proper certifications are held to meet federal requirements.
• Billing – Process any and all FedEx, DHL, World Courier and third party billing. Research any miscellaneous charges and communicate to responsible departments for resolution.
• Vendor Management – Meet with representatives from transportation services to maintain best service options. Communicate with strategic communication to notify customers of service disruptions. Order all shipping supplies for department.
• Issue Resolution - Use problem solving and communication skills to resolve challenging situations regarding international inbound and outbound shipping.
• Other duties as assigned.

Required Qualifications

• High School Diploma or GED; AND
• Two years of experience in a hazardous materials shipping environment.
• Proficient with Microsoft Office, FedEx ship manager software, UPS World Ship, DHL Software.
• Strong communication skills and Proactive work habits.

Preferred Qualifications

• Three or more years of hazardous materials handling and shipping in a research/hospital environment.
• Licenses/Certifications
  • AMEC Safety & Security Training Required 49cfr 172.704(a)(1)(2)(3)(4)
  • IATA – Transport of Dangerous Goods by Air for Shippers and Packers Seminar Required 49cfr 172.704(a)(1)(2)(3)(4) & IATA 1.5
  • Hazardous Materials by Ground shippers training 49cfr 172.704(a)(1)(2)(3)(4)
  • U.S. Department of Homeland Security Export Controls Awareness and Application
  • Allocca Enterprises - International Documentation training
  • Allocca Enterprises –Incoterms (International Commercial Terms) & Electronic Export Information training

Additional Details

Warehouse type environment. Monday - Friday, 7:30am – 4:00pm working schedule. This could change depending on the needs of the department. Some exposure to hazardous materials, human tissue and radiation.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Vacation - up to 200 hours per year dependent on length of service.
• Sick Leave - up to 96 hours per year.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and national businesses.

Why apply to OHSU?

We are Oregon's only public academic health center.

In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.

All are welcome.

OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply.

To request reasonable accommodation, contact [e-mail]