Logistics Operations Assistant

Agramont Worldwide Logistics Inc; San Diego (CA); On-site; USD 31,000 - 36,000; Full time

Job summary

Agramont Worldwide Logistics Inc is seeking a detail-oriented Logistics Operations Assistant to support transportation operations through reporting, bid preparation, expense tracking, and administrative coordination. This role works closely with operations leadership to maintain accurate information, follow up on outstanding items, and improve day-to-day processes.

The ideal candidate is comfortable working with numbers, managing multiple priorities, and following tasks through completion.

Qualifications

• Experience in logistics, transportation, operations support, or related analytical/administrative roles.
• Strong Excel skills: formulas, sorting, filtering, and PivotTables.
• Attention to detail and ability to identify discrepancies in reports/records.
• Excellent organizational skills and ability to manage competing priorities.
• Clear written/spoken English and Spanish communication.
• Familiarity with transportation management systems (TMS) preferred.

Responsibilities

• Prepare weekly customer-level P&L reports, compiling revenue/expenses and identifying discrepancies.
• Support transportation bids by researching lane mileage, entering pricing, and organizing submission requirements.
• Compile and follow up on daily dispatch reports to maintain accurate operational information.
• Assist with load closeout by reviewing shipment records and coordinating outstanding items.
• Maintain records of accessorial charges and follow-up on pending items with supporting docs.
• Review transportation expenses and flag discrepancies for management.
• Compile and verify operational information for payroll in collaboration with Payroll/Operations.
• Attend meetings, prepare minutes, and track action items and deadlines.
• Draft and update SOPs in coordination with department leadership.
• Maintain trailer tracking records and monitor equipment location/status.
• Research rail and intermodal options and summarize findings for management.
• Provide administrative/analytical support to operations leadership as needed.

Skills

Excel

Bilingual

Data analysis

Education

Associate’s or Bachelor’s degree in business/logistics

Tools

TMS

Job description

Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m.

• Compensation: $22.50-$26 per hour, depending on experience and qualifications

Agramont Group is seeking a detail-oriented and proactive Logistics Operations Assistant to support transportation operations through reporting, bid preparation, expense tracking, and administrative coordination.

This position works closely with operations leadership to maintain accurate information, follow up on outstanding items, and improve day-to-day processes. The ideal candidate is comfortable working with numbers, managing multiple priorities, and following tasks through completion.

Key Responsibilities

• Prepare weekly customer-level profit and loss (P&L) reports, compiling revenue and expense information and identifying discrepancies for review.
• Support transportation bids and requests for proposals by researching lane mileage, entering approved pricing, and organizing submission requirements.
• Compile and follow up on daily dispatch reports to maintain accurate and timely operational information.
• Assist with load closeout by reviewing shipment records, checking for missing information, and coordinating outstanding items with the appropriate departments.
• Maintain records of accessorial charges, including supporting documentation and follow-up on pending items.
• Review transportation expenses and supporting records, flagging discrepancies for management.
• Compile and verify operational information needed for payroll, coordinating questions with Payroll and Operations.
• Attend internal and external meetings, prepare meeting minutes, and track action items and deadlines.
• Draft and update standard operating procedures (SOPs) in coordination with department leadership.
• Maintain trailer tracking records and follow up on equipment location, availability, and status.
• Research rail and intermodal transportation options, as well as shipping options involving Asia, and summarize findings for management.
• Provide administrative and analytical support to operations leadership as needed.

Qualifications

• Previous experience in logistics, transportation, operations support, or a related analytical or administrative role.
• Strong Excel skills, including formulas, sorting, filtering, and working with operational data; pivot table experience preferred.
• Strong attention to detail and the ability to identify inconsistencies in reports and records.
• Excellent organizational skills and the ability to manage competing priorities and deadlines.
• Clear written and verbal communication skills in English and Spanish.
• Ability to work independently, coordinate across departments, and follow through on pending tasks.
• Familiarity with transportation management systems (TMS), freight terminology, and transportation costs preferred.
• Associate’s or bachelor’s degree in business, logistics, supply chain management, finance, or a related field preferred; equivalent relevant experience will also be considered.