Logistics Freight Analyst

Pilot Thomas Logistics; Knoxville (TN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid weekly

Medical, Dental, Vision, and Life Ins.

401k available after 30 days

Job summary

Pilot Thomas Logistics is seeking a Freight Analyst to optimize freight movements across internal and external carriers. You will benchmark costs, verify invoices, and ensure agreements are current and enforced. The role requires strong Excel and data reconciliation skills and attention to payment accuracy.

You will monitor market conditions, maintain vendor relationships, and escalate variances to secure timely payments while improving cost efficiency for PTL’s transportation network.

Qualifications

• 2-4+ years in freight analysis, logistics accounting, or transportation cost management.
• Experience auditing or processing carrier/vendor invoices against contracted rates.
• Strong Excel skills and data reconciliation ability.
• Ability to track invoice aging and flag bottlenecks in approval/payment cycles.

Responsibilities

• Analyze freight volumes, lanes, and costs across internal fleet and third‑party carriers.
• Benchmark internal fleet cost and efficiency against third‑party carrier rates.
• Provide freight cost/performance data to support carrier negotiations and network decisions.
• Verify third‑party vendor invoices against contracted rates, hauling agreements, and rate exhibits.
• Pull and reconcile freight data from Freight Analysis website table, carrier emails, and FSC tables.
• Approve invoices that match expected rates and terms; escalate variances ≥ $3,000.
• Maintain audit trail on holds, what varied, why, and how it was resolved.
• Ensure approved invoices move to payment on schedule and monitor aging.
• Serve as contact for vendors on disputes or payment status.
• Verify current, countersigned hauling agreement is on file for every carrier.
• Flag any carrier moving freight without an active agreement on hand.
• Monitor freight market conditions, fuel prices, and industry news that affect rates.
• Maintain knowledge of the carrier landscape relevant to PTL's regions and segments.

Skills

Freight analysis

Excel

Data reconciliation

Vendor management

Education

High school diploma or GED

Bachelor's degree in supply chain

Tools

Freight Analysis website table

Carrier invoicing systems

Job description

The Logistics Freight Analyst is responsible for analyzing freight movement across both internal fleet and third-party carriers, benchmarking cost and efficiency against third-party rates, and verifying that vendor invoices are accurate and paid on time. This role holds and escalates invoices that vary from expected cost confirms every active carrier has a current hauling agreement on file, and tracks freight market conditions PTL's rate expectations and carrier decisions stay grounded in current market reality.

• Pay: Competitive salary and paid weekly.
• Benefits: Medical, Dental, Vision, and Life Insurance offered the first of the month after 60 days of employment. 401k available after 30 days.

1. Freight Analysis (Internal & External)

• Analyze freight volumes, lanes, and costs across internal fleet and third-party carriers
• Benchmark internal fleet cost and efficiency against third-party carrier rates to inform routing and carrier-mix decisions
• Provide freight cost/performance data to support carrier negotiations and network decisions

2. Invoice Verification & Accuracy

• Verify third-party vendor invoices against contracted rates, hauling agreements, and rate exhibits
• Pull and reconcile freight data from the Freight Analysis website table, carrier emails, and FSC (fuel surcharge) tables
• Confirm accessorials, fuel surcharges, and other line items match agreed terms
• Identify and resolve discrepancies with vendors before payment

3. Invoice Approval & Variance Management

• Approve invoices that match expected rates and terms for timely payment
• Hold and escalates any invoice with a variance of $3,000 or more from expected cost for manager approval before release
• Maintain a clear audit trail on holds " what varied, why, and how it was resolved
• Ensure approved invoices move through to payment on schedule, avoiding late fees or vendor friction
• Track invoice aging and flag bottlenecks in the approval/payment cycle
• Serve as the point of contact for vendors on invoice disputes or payment status
• Verify a current, countersigned hauling agreement is on file for every carrier PTL is doing business with
• Flag any carrier moving freight without an active agreement on hand
• Confirm invoiced rates align with the rates and terms in each carrier's hauling agreement and rate exhibits
• Monitor freight market conditions, fuel prices, and industry news that affect rates and capacity
• Flag market shifts that should inform rate negotiations or carrier strategy
• Maintain a working knowledge of the carrier landscape relevant to PTL's regions and segments

7. Metrics & Reporting

• Track invoice accuracy rates, variance frequency/dollar impact, and payment timeliness
• Report freight cost trends and vendor/carrier performance to Jay Bailey
• Feed variance and market data into broader reliability/cost reporting as needed
• 2-4+ years in freight analysis, logistics accounting, or transportation cost management
• Experience auditing or processing carrier/vendor invoices against contracted rates
• Comfortable with rate exhibits, accessorials, and fuel surcharge (FSC) structures
• Strong Excel skills; comfortable reconciling data across systems and sources (Freight Analysis website table, carrier emails, FSC tables)
• Working knowledge of freight market dynamics (fuel costs, capacity cycles, seasonal trends)
• Detail-oriented, comfortable holding a payment when something doesn't match

Education:

High school diploma or GED required, bachelor's degree in supply chain strongly preferred