Logistics finance

Ultimate Staffing; Hazleton (Luzerne County); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing agency is seeking a responsible individual to lead logistics business management duties, focusing on billing system administration and financial activities. The ideal candidate will analyze financial results, prepare budgets, and manage reports while ensuring compliance. Requirements include a bachelor's degree in finance or business, plus 1+ years of experience in finance or business roles. Strong communication and organizational skills are essential for success in this role.

Qualifications

• 1+ years of experience in business, finance and accounting field.
• Proven experience in billing, purchasing, and administrative support.
• Experience with billing systems and procedures is a plus.
• Experience and/or knowledge of logistics operations is a plus.

Responsibilities

• Analyze actual financial results with plans and forecasts.
• Review accounting records for accuracy and compliance.
• Prepare budgets and forecasts including variance analysis.
• Generate reports for leadership and conduct audits.

Skills

Strong written and verbal communication skills

Proficiency in Microsoft Office (Excel, PowerPoint, Word)

Strong organizational and multitasking abilities

Attention to detail and problem-solving skills

Excellent time management and ability to prioritize tasks

Ability to summarize data and create precise documents

Knowledge of office management systems and procedures

Education

Bachelor's degree in finance, accounting, or business

Job description

We are looking for a responsible individual to lead logistics business management duties in billing system administration and financial activities, including auditing, reporting, and reconciliation.

The Business Management Staff will report to the team leader, supporting various reports related to P&L and main meetings of RHQ/HQ, overseeing and generating contracts for new business, and analyzing the branch's general business condition.

Key Responsibilities

• Analyze and compare actual financial results with plans and forecasts to assess financial status.
• Review accounting records for accuracy, completeness, and compliance with reporting and procedural standards.
• Prepare budgets and forecasts, including balance sheets and variance analysis.
• Communicate financial records, plans, and forecasts with SDS HQ & SDSA RHQ.

System Management & Reporting

• Manage and utilize the CELLO systems.
• Generate weekly, monthly, and annual reports for the leaderships.
• Conduct monthly audits and reporting on invoices and expenses.

Cost Management & Improvement

• Document and track operational fixed and variable costs to establish P&L performance and optimize profitability.
• Research and identify alternate vendors and cost-reduction opportunities.
• Collaborate with the innovation team to develop and implement productivity planning and tracking tools.
• Schedule and organize appointments with W/H maintenance vendors and office supply providers.
• Manage Cello vendor searches, PUMI, purchasing, and invoice uploads/reconciliation.
• Maintain pallet inventory and create purchase orders in advance to reduce waste and prevent accounting errors.

Additional Support

• Order office supplies and research new suppliers and deals.
• Submit and reconcile expense reports.
• Serve as the point of contact for visitors and external clients, providing general support.
• Act as a liaison with senior administrative assistants to handle senior management requests and queries.
• Involve in the process of New Business opportunity and generates contract, LBS and proposal

Qualifications & Requirements

• A bachelor's degree in finance, accounting, or business or equivalent experience is preferred.
• 1+ years of experience in business, finance and accounting field preferred
• Proven experience in billing, purchasing, and administrative support.
• Experience with billing systems and procedures is a plus.
• Experience and/or knowledge of logistics operations is a plus.

Skills

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Excellent time management and the ability to prioritize tasks.
• Ability to summarize data and create precise documents.
• Knowledge of office management systems and procedures.

Other

• Strong customer service skills and ability to work directly with clients.
• Self-motivated, organized, and able to work under pressure in a fast-paced environment.
• Strong work ethic and ability to ensure effective communication with stakeholders through timely and accurate reports and analyses.
• Strong ability to articulate logical explanations during negotiations with clients.
• Ability to travel up to 10% within the U.S.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.