Logistics Dispatch Operations CSR

Langham Logistics; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Langham Logistics in Indianapolis is hiring a Logistics Dispatch Operations CSR to support our customers' supply chains, managing shipments from pickup to delivery. This onsite role requires 3PL transportation operations experience and daily collaboration with carriers and internal teams.

You will handle 20+ calls daily, maintain data in the Transportation System Management database, prepare business reviews, and help grow relationships through proactive problem resolution and accurate status

Qualifications

• Demonstrated CSR experience in the logistics, supply chain and/or transportation industries.
• Demonstrates effective analytical, problem solving and decision-making skills.
• Demonstrates effective verbal, written and interpersonal skills.
• Proactive in anticipating problems and resolving conflicts.
• Takes initiative and works well in a team.
• Experience with TMS systems and basic computer skills (Word, Excel, PowerPoint, e‑mail).
• Able to prioritize, organize tasks and time, with high attention to detail.

Responsibilities

• Ensure customer shipments align with pickup and delivery expectations.
• Maintain shipment data within the Transportation System Management database.
• Inform customers of transportation issues, including delays.
• Respond promptly to customer inquiries and resolve complaints.
• Aid in preparing Quarterly Business Reviews and customer site visits.
• Collaborate with the Project Management team to onboard new clients and assist with special projects.
• Foster positive customer relationships to support contract renewals and growth.
• Represent Langham positively to internal and external customers.
• Handle incoming calls, faxes, emails, and portal inquiries about shipments.
• Interact daily with LTL carriers, manage quotes and reconsignments, update contact details.

Skills

CSR experience in logistics

Analytical skills

Verbal & written communication

Initiative & self-direction

Teamwork

Time management & organization

TMS systems experience

Microsoft Office

Education

H.S. diploma

Post-secondary education preferred

Tools

TMS software

Microsoft Word/Excel/PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Logistics Dispatch Operations CSR

HQ, INDIANAPOLIS, IN, US

3 days ago Requisition ID: 1410

**This position requires experience in 3PL transportation operations.

**THIS IS AN ONSITE POSITION, MONDAY-FRIDAY, 1ST SHIFT HOURS**

The Logistics Customer Service Representative assists our customers with the control of their flow of supply chain raw materials, works-in-progress, and finished goods, while ensuring customers’ pickups and deliveries are completed as required. The Logistics CSR is ultimately responsible for the outcome of assigned customer accounts, i.e. meeting customer expectations of pick up, delivery, escalation, problem resolution, presentation preparation and quarterly business reviews,This high-profile position requires effective and proactive daily shipment status communication to customers, understanding customers’ challenges, working with Transportation Operations Dispatch to address demand shift and capacity constraints. Activities as well as work hours may fluctuate in response to demands and the needs of the Customer Service Department.

Key Outcomes Expected

Customer Service

• Ensure customer shipments align with pick-up and delivery expectations as per customer requirements.
• Maintain shipment data within the Transportation System Management database.
• Inform customers of any transportation issues, including delays.
• Respond promptly to customer inquiries and concerns; investigate and resolve complaints.
• Aid in preparing Quarterly Business Reviews and customer site visits.
• Collaborate with the Project Management team to onboard new clients and assist with special projects.
• Foster and enhance positive customer relationships to ensure contract renewal and potential for additional sales.
• Represent Langham positively to all internal and external customers.

Communication

• Handle incoming customer calls, faxes, emails, and web portal inquiries about shipments, ensuring they are logged into the system.
• The CSR may handle over 20 calls per day and process more than 80 shipment requests.
• Interact daily with LTL carriers, managing freight quotes, reconsignments, and updating customer contact details.
• Manage and relay critical time-sensitive information to freight management carriers and clients efficiently.
• Comprehend linear feet and discern when a Truckload rate is necessary instead of an LTL rate.
• Convey Langham's policies and values to ensure a shared understanding of expectations.
• Keep customer contact information current in the company database.
• Update customers on their shipment statuses, promoting seamless service.
• Investigate customer issues to identify opportunities, potential sales leads, or other issues to the sales team that could affect the sales relationship.

Critical Skills, Knowledge and Behaviors

• Demonstrated CSR experience in the logistics, supply chain and/or transportation industries.
• Demonstrates effective analytical, problem solving and decision-making skills (can gather and analyze data and information and draw conclusions).
• Demonstrates effective verbal, written and interpersonal skills. Can effectively communicate with a variety of individuals with diverse backgrounds. Able to negotiate with and influence others.
• Proactive in anticipating and alerting others to problems with projects or processes.Able to resolve conflicts.
• Takes initiative and needs little supervision.Works well in a team environment and as part of a team.
• Able to prioritize, organize tasks and time, and follow up. Performs responsibilities efficiently and timely. High level of detail orientation and accuracy.
• Experience with TMS systems and basic computer skills, i.e. Microsoft Word, Excel, Power Point, Internet usage (e-mail) and data entry.

Education and Experience

• H.S. diploma, prefer some post-secondary education.
• Prefer 3-5 years’ experience in the transportation/logistics industry
• 3-5 years’ experience in a customer service or call center position

Physical Demands

Must be able to work proficiently with computers and other office equipment. Will spend majority of time sitting working on computers and telephones. Work is performed in an office environment.

**This position requires experience in 3PL transportation operations.

**THIS IS AN ONSITE POSITION, MONDAY-FRIDAY, 1ST SHIFT HOURS**

The Logistics Customer Service Representative assists our customers with the control of their flow of supply chain raw materials, works-in-progress, and finished goods, while ensuring customers’ pickups and deliveries are completed as required. The Logistics CSR is ultimately responsible for the outcome of assigned customer accounts, i.e. meeting customer expectations of pick up, delivery, escalation, problem resolution, presentation preparation and quarterly business reviews,This high-profile position requires effective and proactive daily shipment status communication to customers, understanding customers’ challenges, working with Transportation Operations Dispatch to address demand shift and capacity constraints. Activities as well as work hours may fluctuate in response to demands and the needs of the Customer Service Department.

Key Outcomes Expected

Customer Service

• Ensure customer shipments align with pick-up and delivery expectations as per customer requirements.
• Maintain shipment data within the Transportation System Management database.
• Inform customers of any transportation issues, including delays.
• Respond promptly to customer inquiries and concerns; investigate and resolve complaints.
• Aid in preparing Quarterly Business Reviews and customer site visits.
• Collaborate with the Project Management team to onboard new clients and assist with special projects.
• Foster and enhance positive customer relationships to ensure contract renewal and potential for additional sales.
• Represent Langham positively to all internal and external customers.

Communication

• Handle incoming customer calls, faxes, emails, and web portal inquiries about shipments, ensuring they are logged into the system.
• The CSR may handle over 20 calls per day and process more than 80 shipment requests.
• Interact daily with LTL carriers, managing freight quotes, reconsignments, and updating customer contact details.
• Manage and relay critical time-sensitive information to freight management carriers and clients efficiently.Comprehend linear feet and discern when a Truckload rate is necessary instead of an LTL rate.
• Convey Langham's policies and values to ensure a shared understanding of expectations.
• Keep customer contact information current in the company database.
• Update customers on their shipment statuses, promoting seamless service.
• Investigate customer issues to identify opportunities, potential sales leads, or other issues to the sales team that could affect the sales relationship.

Critical Skills, Knowledge and Behaviors

• Demonstrated CSR experience in the logistics, supply chain and/or transportation industries.
• Demonstrates effective analytical, problem solving and decision-making skills (can gather and analyze data and information and draw conclusions).
• Demonstrates effective verbal, written and interpersonal skills. Can effectively communicate with a variety of individuals with diverse backgrounds. Able to negotiate with and influence others.
• Proactive in anticipating and alerting others to problems with projects or processes.Able to resolve conflicts.
• Takes initiative and needs little supervision.Works well in a team environment and as part of a team.
• Able to prioritize, organize tasks and time, and follow up. Performs responsibilities efficiently and timely. High level of detail orientation and accuracy.
• Experience with TMS systems and basic computer skills, i.e. Microsoft Word, Excel, Power Point, Internet usage (e-mail) and data entry.

Education and Experience

• H.S. diploma, prefer some post-secondary education.
• Prefer 3-5 years’ experience in the transportation/logistics industry
• 3-5 years’ experience in a customer service or call center position

Physical Demands

Must be able to work proficiently with computers and other office equipment. Will spend majority of time sitting working on computers and telephones. Work is performed in an office environment.

THIS IS AN ONSITE POSITION, MONDAY-FRIDAY, 1ST SHIFT HOURS