Logistics Coordinator II

Vast; Long Beach (CA); On-site; USD 28,929 - 45,460; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Equity

Job summary

Vast is seeking a Logistics Coordinator II in Long Beach to manage inbound/outbound shipments and ensure on-time delivery for aerospace components. You will coordinate domestic and international freight, prepare essential shipping documents, and maintain accurate ERP/MRP records.

The role requires 2+ years in logistics within aerospace or manufacturing, familiarity with ERP systems, and strong organizational skills.

Qualifications

• 2+ years of logistics, shipping/receiving, or supply chain experience in aerospace, defense, or manufacturing.
• Knowledge of domestic and international shipping procedures.
• Familiarity with ERP/MRP systems and Microsoft Office (Excel, Word, Outlook).
• Strong organizational, communication, and problem-solving skills.
• Ability to prioritize multiple tasks in a deadline-driven environment.

Responsibilities

• Coordinate inbound and outbound shipments of aerospace parts, assemblies, tooling, equipment, and marketing materials.
• Schedule domestic and international freight with carriers, freight forwarders, and third-party logistics providers.
• Package, palletize, label and prepare shipments for various methods of transportation.
• Prepare shipping documentation, including bills of lading, commercial invoices, packing lists, export declarations, and certificates of origin.
• Ensure shipments comply with ITAR, EAR, FAA, DOT, IATA, and other applicable regulations.
• Track shipments and communicate delivery status while resolving transportation issues as they arise.

Skills

Logistics coordination

Shipping/receiving

Communication

Problem-solving

Education

High School Diploma or Equivalent

Associate's or Bachelor's degree in Supply Chain, Business, Logistics

Tools

SAP

Oracle

NetSuite

Epicor

Job description

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.

Vast is looking for a Logistics Coordinator II, reporting to the Manager, Logistics to support the development of the systems that will be required for the design and build of human-rated space stations.

This will be a full-time, non-exempt position located in our Long Beachlocation.

Responsibilities:

• Coordinate inbound and outbound shipments of aerospace parts, assemblies, tooling, equipment, and marketing materials.
• Schedule domestic and international freight with carriers, freight forwarders, and third-party logistics providers.
• Package, palletize, label and prepare shipments for various methods of transportation.
• Prepare shipping documentation, including bills of lading, commercial invoices, packing lists, export declarations, and certificates of origin.
• Ensure shipments comply with ITAR, EAR, FAA, DOT, IATA, and other applicable regulations.
• Track shipments and communicate delivery status while resolving transportation issues as they arise.
• Maintain accurate shipping, receiving, and transportation records to support reporting and audits.
• Support manufacturing schedules by ensuring materials are received and delivered on time.
• Partner with Purchasing, Production, Quality, Engineering, and other internal teams to coordinate material movement and support customer delivery requirements.
• Assist with freight cost tracking and identify opportunities to improve transportation efficiency.
• Coordinate receiving activities by verifying incoming materials against purchase orders and packing documentation.
• Process inventory transactions and maintain accurate inventory records within ERP/MRP systems (e.g., SAP, Oracle, NetSuite, Epicor).
• Deliveries: Utilize company vehicle to make deliveries and pick up materials from local suppliers.

Minimum Qualifications:

• HighSchool or equivalent diploma
• 2+ years of logistics, shipping/receiving, or supply chain experience in aerospace, defense, or manufacturing.
• Knowledge of domestic and international shipping procedures.
• Familiarity with ERP/MRP systems and Microsoft Office (Excel, Word, Outlook).
• Strong organizational, communication, and problem-solving skills.
• Ability to prioritize multiple tasks in a deadline-driven environment.

Preferred Skills & Experience:

• Associate's or Bachelor's degree in Supply Chain, Business, Logistics, or related field (or equivalent experience).
• Hazardous materials shipping certification (49 CFR, IATA, IMDG).
• Experience with aerospace or defense manufacturing.
• Working knowledge of ITAR/EAR export compliance.
• APICS (ASCM) or CSCMP certification.
• Import/Export experience with ITAR and C-TPAT regulations.
• Import/Export regulatory functions experience, including HTS, Schedule B knowledge, Incoterms, ISF filing process, DSP-5, DSP-73, ATA Carnet
• Experience working with NVOs, ocean carriers, drayage companies, freight forwarders, and customs house brokerage firms.
• Familiar with FAR Part 45 and handling of Government Furnished Materials
• Experience using barcode scanners, warehouse management systems (WMS), and inventory control software.
• Experience operating forklifts, Stand-Up Reach, pallet jack and all associated dock equipment.

Additional Requirements:

• Ability to travel up to 15-20% of the time.
• Willingness to work overtime, or weekends to support critical mission milestones.
• Ability to lift up to 25lbs unassisted.
• Specific certifications, as appropriate.

Pay Range: California

$21 - $33 USD

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.