Logistics Coordinator

HOLLINGSWORTH & VOSE COMPANY; Groton (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

Hollingsworth & Vose is seeking a Logistics Coordinator to drive accurate order processing, inventory management and coordinated shipments for Massachusetts mills. The role partners with production, warehouse and customers to maintain high service levels and continuous improvement across logistics operations.

Requirements include a BS/BA and 3+ years in supply chain or logistics, strong Excel skills and data-driven problem solving. On-site in MA with standard business hours.

Qualifications

• Bachelor-level degree in science or arts required.
• 3+ years in supply chain or logistics operations.

Responsibilities

• Process and track orders and inventory to ensure accurate fulfillment.
• Monitor inventory levels and assist with counts, reconciliation and reporting.
• Coordinate stocking and inventory counting of packaging, labels, and pallets.
• Ensure compliance with state regulations using inventory tracking systems.
• Manage shipping schedules for cost-effective, timely deliveries.
• Coordinate outbound shipments with production and warehouse.
• Prepare and verify shipping documents (bills of lading, manifests).
• Analyze logistics performance and prepare reports for distribution centers and customers.

Skills

Supply chain KPIs

Attention to detail

Organizational skills

Data analysis

Customer service

Change management

Matrix environment

Teamwork

Communication skills

Education

BS/BA degree

Tools

Excel

Job description

About H&V

H&V is a global leader in filtration and energy storage solutions. Our advanced materials are used in nearly every industry and touch every aspect of modern life. Wherever you work, live or travel, chances are an H&V solution is close by, contributing to a cleaner, healthier, more sustainable world. H&V serves the world from 13 strategically located facilities. Our footprint in the Americas, Europe and Asia lets us meet the unique requirements of global and regional customers efficiently, accurately and cost effectively, while capturing supply chain efficiencies. These advantages help make H&V a valuable partner and a true worldwide leader. Our success comes from our ability to adapt, our values and the people of H&V. We act with integrity, and we treat customers, partners and each other with dignity and respect. We live these values every day and could not have prospered for more than 200 years without them.

Position Summary

The Logistics Coordinator plays a vital role in ensuring accurate order processing, efficient shipment coordination, and optimal inventory management. This position supports continuous improvement across logistics operations and collaborates with internal teams and external partners to maintain high service standards within the Massachusetts mills.

Duties and Responsibilities

• Order & Inventory Management Process and track customer orders, ensuring timely and accurate fulfillment.
• Monitor inventory levels and assist with material counts, stock reconciliation, and inventory reporting.
• Coordinate stocking and inventory counting of packaging, labels, and pallets.
• Ensure compliance with state regulations using inventory tracking systems.
• Shipping & Freight Coordination
• Manage shipping schedules to ensure cost-effective and timely deliveries.
• Coordinate outbound shipments with production and warehouse.
• Arrange freight pickups and schedule appointments with carriers.
• Generate and verify shipping documentation, including bills of lading and manifests.
• Maintain online catalog of Proof-of-delivery requests.
• Organize and maintain shipment records and documentation.
• Logistics Operations & Communication
• Communicate proactively with customer operations to resolve customer issues.
• Provide feedback on carrier performance and support improvements in on-time shipping metrics.
• Investigate and report on pending shipments and delivery status.
• Prepare and analyze logistics reports on distribution center and customer shipping performance.
• Support Functions
• Maintain accuracy in product labeling and documentation.
• Own updating shipping packaging specifications in accordance with customer needs.
• Support transfer handling and manifest preparation for delivery teams.
• Other duties as assigned.

Education / Experience

Bachelor of Science / Bachelor of Arts Minimum of 3+ years’ experience in supply chain, or logistics operations preferably in engineered papers and nonwovens related industry.

Specific Knowledge, Skills, Licenses, Certifications, etc.

• Knowledge of supply chain strategies and KPIs including Produce to Plan, Inventory Turns, Service Levels, Forecast Accuracy, Purchase Price Variance, On Time Delivery and In Full Delivery.
• Attention to detail and good problem-solving skills.
• Strong organizational skills and project management skills.
• Ability to combine, analyze and present data clearly and concisely.
• Intermediate to Advanced Excel skills.
• Experience with customer facing communication.
• Experience driving change in organizations.
• Ability to work in a matrix environment.
• Demonstrated continuous-improvement mindset.
• Able to interact with others in a professional and friendly manner despite periods of stress.
• Excellent interpersonal, teamwork and organizational skills.
• Strong dependable work ethic; must be punctual, and a team player.
• Self-motivated and able to work independently.
• Excellent written and verbal communication skills with an emphasis on customer service and professionalism.

Physical Requirements and Environment

The physical demands and work environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Physical Demands: While performing duties of this job, the employee is often required to stand, walk, sit, talk, use hands to lift, carry, handle or feel objects, tools or controls; reach with hands and arms; balance, and stoop. The employee is often required to lift up to 50 pounds. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Occasionally required to climb stairs, work overhead, kneel or crouch, balance.

Work Environment: Regularly exposed to hot and/or humid conditions in warmer months; wet and/or slippery areas, fumes or airborne particles, toxic or caustic chemicals. Work near moving and/or vibrating mechanical parts. The noise level ranges from quiet conditions to very loud noise requiring hearing PPE in some areas. The employee must be able to work in a fast-paced environment. Work may involve occasional nights, weekends, and holidays as required.

Pay Transparency Range: $60,000 -$70,000 USD Annually/Hourly

Hollingsworth & Vose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status.

Together, Our People Create Solutions for a Cleaner World For over 200 years, Hollingsworth & Vose has been building advanced materials that power cleaner air, cleaner water, and healthier lives. But none of this happens without our people. At H&V, your career isn't just a job—it's an opportunity to grow, contribute, and create impact alongside a global team dedicated to solving the world's biggest challenges. We believe that when individuals grow, our ability to solve those challenges grows too.

Why Join Us

• Opportunity to work on solutions that matter globally
• Proven innovation and industry leadership
• Inclusive, collaborative culture built on integrity and respect
• Career growth and development in a supportive environment
• Equal opportunity employer committed to diversity and inclusion

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