Logistics Coordinator

viaPhoton; Naperville (IL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Flexible PTO

10 paid holidays (including 2 floating

Job summary

viaPhoton is hiring a Logistics Coordinator in Naperville, IL. You will oversee shipping and receiving, manage documentation, and ensure accurate ERP transactions to keep fiber optic products moving on time.

You will coordinate with production and carriers to meet schedules, handle packing lists, labels, RMAs, and customs declarations, and monitor quality metrics for deliveries. The role requires forklift operation and compliance with safety policies.

Qualifications

• Experience shipping/receiving in manufacturing or similar setting.
• Strong attention to detail and accuracy in documentation.
• Ability to coordinate with production, carriers, and warehouse teams.

Responsibilities

• Support day-to-day warehouse operations including stock moves and inventory management.
• Coordinate with production to prioritize shipments per customer requirements and schedules.
• Work with freight carriers and logistics providers to arrange transportation and maintain shipping docs.
• Prepare documentation for all shipments (packing lists, labels, RMAs, customs).
• Oversee receiving of materials and ERP transactions/reconciliations.
• Monitor inbound/outbound quality metrics.

Skills

Shipping & receiving experience

Attention to detail

Safety awareness

Team coordination

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

We are changing the norm by being customer-focused, technology-led.
viaPhoton builds custom-engineered fiber optic solutions that power AI infrastructure, data centers, and 5G networks for some of the biggest names in tech. In five years we've grown to a team of 200+ and 4x'd our revenue in the last year alone, and we're just getting started. We're looking for dependable, hardworking people who take pride in their work and want to grow with us.

Schedule: Mon–Fri 1st Shift: 7:00 AM – 4:30 PM | 2nd Shift: 4:30 PM - 12:30 AM

Compensation: $19.00 - $21.00/hr

About the Role

If you're organized, careful with detail, and like solving logistics puzzles, this role fits. As a Logistics Coordinator, you'll oversee shipping and receiving operations that keep our fiber optic products moving to customers on time. You'll work with teams across the company, manage documentation, and keep accuracy high at every step.

• Support day-to-day warehouse operations, including stock moves and accurate inventory management
• Coordinate with production teams to prioritize shipments based on customer requirements and production schedules
• Work with freight carriers and logistics providers to arrange transportation and keep shipping documentation accurate
• Prepare documentation for all shipments, including packing lists, shipping labels, RMA, and customs declarations
• Oversee receiving of raw materials, components, and finished goods, and complete ERP transactions and reconciliations
• Monitor quality metrics for inbound and outbound deliveries

What You'll Bring

• Have proven experience in shipping and receiving, preferably in manufacturing
• Have basic computer skills, including Microsoft Word, Excel, and Outlook
• Know shipping regulations, customs procedures, and supply chain logistics
• Have careful attention to detail with focus on accuracy and efficiency
• Can safely operate a pallet jack, sit-down forklift, and stand-up forklift
• Follow safety policies and procedures closely
• Robust health, dental, and vision coverage that starts on day 1
• 401(k) with match, vests immediately after a 90-day waiting period
• Flexible PTO that grows over time
• 10 paid holidays, including 2 floating holidays

At viaPhoton, we are committed to furthering our culture of inclusion. We reinforce this through our core values and beliefs as well as our processes and strategic goals. We remind team members to seek various viewpoints, learn and be hungry with curiosity, and gain trust.

We are an equal opportunity employer and make all employment decisions based on merit and qualifications. We do not discriminate on the basis of race, color, ethnic or national origin, religion or belief, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, health condition, genetic information, marital or family status, military or veteran status, socioeconomic background, or any other status protected by applicable law.

We provide reasonable accommodations and adjustments throughout the hiring process. If you need one, please let us know. Any personal data you share with us is handled confidentially and in line with applicable data protection law.