Logistics Coordinator

Syfan Logistics; Gainesville (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Syfan Logistics is seeking a Logistics Coordinator to support our operations team by coordinating with carriers and customers to ensure on‑time shipments. You will build strong relationships and provide high levels of service while managing load data in our logistics systems.

The role emphasizes customer service, data accuracy, and rapid problem solving in a fast-paced environment. You’ll work with an open office team and participate in a variety of shifts to cover daytime and weekend hours.

Qualifications

• Strong customer service and interpersonal skills for handling carrier/customer situations.
• Basic computer proficiency for Microsoft Office, TMS, and web resources.
• Excellent organizational, time management, critical thinking, and problem solving.
• Ability to prioritize tasks and adapt quickly to changing loads.
• Willingness to receive coaching and follow procedures and directions.
• Ability to work cooperatively in a high-call-volume, team environment.

Responsibilities

• Dispatch carriers by phone and computer efficiently and professionally.
• Manage load information including pickup/delivery times using the TMS.
• Track and communicate driver movements to shippers and receivers per procedures.
• Direct and resolve inbound calls to obtain status updates for on‑time delivery.
• Update Carrier Sales and Customer Reps about delays or issues as needed.
• Validate load data before delivery and request documentation for discrepancies.
• Document all carrier/customer communications in the TMS logs.
• Identify load issues proactively and work with the team to resolve.
• Perform other duties to support optimal operations.

Skills

Customer service

Interpersonal skills

Computer proficiency

Organizational skills

Time management

Coaching & following directions

Education

High school diploma / GED

Tools

Microsoft Office

Syfan TMS

Job description

Job Summary:

The Logistics Coordinator works with the logistics operations team in communicating with carriers and customers to guarantee on‑time service for all shipments. Provides a high‑level of service and performance in maintaining and developing strong relationships with customers and carriers.

The Core Competencies for this position are:

• Customer Service Excellence: Performs duties and demonstrates behaviors consistent with Syfan Logistics’ commitment to customer service.
• Technology Proficiency: Utilizes Syfan Logistics’ transportation management systems and other logistics technologies in executing the duties of the position.
• Coordinating Agility & Problem Solving: Demonstrates the ability to adjust to changing load situations as required and is able to proactively identify logistics issues with customer loads.
• Proficiency in Operations Procedures: Performs position specific duties according to the established procedures in meeting Syfan and customer requirements.
• Team Culture Alignment: Demonstrates interactive skills and behaviors that strengthen the team’s ability to perform.

Required Skills Summary:

• Strong customer service and interpersonal skills that include handling difficult carrier and customer situations in a respectful and professional manner.
• Basic computer proficiency for optimal performance using Microsoft Office, Syfan Logistics’ transportation management system, customer web sites, and basic keyboard proficiency.
• Excellent organizational, time management, critical thinking, and problem‑solving skills.
• Ability to prioritize tasks and adapt quickly to changing situations.
• Ability to receive coaching and follow procedures and management directions.
• Ability to work cooperatively in a dynamic team environment in a high call volume setting.

Roles & Responsibilities Summary:

• Dispatches carriers by phone and computer in an efficient and professional manner.
• Manages load information including pick‑up and delivery times for all shipments using logistics management software.
• Tracks and communicates the movements of drivers to shippers and receivers in accordance with established procedures and load specific information.
• Properly directs and resolves inbound calls from drivers and carriers to obtain accurate status and location updates to ensure on‑time delivery.
• Efficiently updates Carrier Sales and Customer Sales Reps of any shipment delays or issues when required.
• Validates all load data prior to delivery and addresses all types of product discrepancies requesting documentation as needed.
• Effectively documents the required details of all communications with carriers and customers in the TMS logs.
• Ability to proactively identify load issues and works with team to promptly implement solutions.
• Performs other essential duties as assigned by management in support of optimal operations performance.

Education and Experience Requirements:

• High school diploma / GED or equivalent; Bachelor’s Degree Preferred

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in an open, professional business office environment. Works in close proximity to operations team members. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in an open, physical office environment and is largely a sedentary role. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands, arms and fingers to effectively operate computer equipment and handle and/or lift objects up to 20 pounds.

Position Type/Expected Hours of Work

This position has assigned work shifts which includes daytime business hours, afternoons, nights and weekend shift hours.

EEO Statement

Syfan Logistics, Inc. is an Equal Opportunity employer. All Team Members and applicants are considered without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or any status which is protected by state or federal law.

Introductory Period:

Progress reports at 30 and 60 days with a review by management at 90 days.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)