Logistics Coordinator

Brothers International Food Holdings, LLC; City of Rochester (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Brothers International Food Holdings, LLC is seeking a Coordinator- Port Drayage and Inland Logistics in Rochester, NY. You will plan inbound/outbound transport, coordinate drayage, and optimize routing to minimize demurrage and costs while protecting product integrity.

Responsibilities include import/export tracking, carrier dispatch, data entry in ERP, and invoice auditing. Experience with US port operations and perishable goods is preferred.

Qualifications

• Experience in US port drayage and ocean import operations.
• Familiarity with perishable goods or food manufacturing is a plus.
• Proficient in Excel and freight tracking portals.

Responsibilities

• Oversee Port Drayage: schedule carriers, manage containers, and coordinate with warehouses.
• Manage Inland Logistics: document routing, track shipments, and optimize routes.
• Ensure data integrity: update ERP with milestones, costs, and delivery status.
• Audit carrier invoices against rate sheets for accuracy.

Skills

Logistics coordination

Drayage operations

Import/export knowledge

Excel proficiency

Problem solving

Collaboration

Education

Bachelor's degree in logistics or related field

Tools

Excel

Freight tracking portals

TOS systems

ERP systems

Job description

Headquartered in Rochester, NY, with offices in Florida and China, we are an innovative global leader in the food industry. We take pride in our commitment to excellence, sustainability, and the well-being of our communities. If you are interested in becoming part of a fast-growing, dynamic team environment, read on!

Position Summary

The Coordinator- Port Drayage and Inland Logistics plays a vital role in managing the movement of imported fruit ingredients from US ports of entry to our domestic warehouses and customer locations. They will plan and manage inbound and outbound transportation for both domestic and international customers and suppliers. The ideal candidate is collaborative and thrives in a fast-paced environment, excels at logical problem-solving, and is hyper-focused on minimizing demurrage and per diem costs while maintaining product integrity.

Duties & Responsibilities

Port Drayage & Container Management

• Import Tracking: Monitor ocean vessel arrival schedules and container status at major US ports to prepare for immediate customs clearance and pickup.
• Drayage Coordination: Schedule and dispatch drayage carriers to pull containers from marine terminals and deliver them to regional warehouses or cross-dock facilities.
• Cost Control: Actively manage container free time to eliminate demurrage, detention, and per diem fees through meticulous scheduling and tracking.

Inland Logistics & Freight Routing

• Domestic Trucking: Interact with transportation carriers (all modes) to obtain rate quotes, transit times, and to track/trace/expedite shipments as required to meet customer expectations.
• Cold Chain Integrity: Ensure all carriers comply with strict temperature-controlled requirements necessary for food ingredients during transit.

Data Integrity & Compliance

• System Tracking: Input tracking milestones, freight costs, and delivery statuses into the company's ERP platform in real time.
• Documentation Review: Review and verify import documentation, ocean bills of lading (OBL), and delivery receipts (DR) for accuracy.

Invoice Auditing: Audit carrier freight invoices against agreed-upon rate sheets to ensure financial accuracy before submission to accounts payable.

Requirements

• Experience in logistics coordination, with a specific, demonstrable background in US port drayage and ocean import operations. Experience with perishable goods or food manufacturing is desirable.
• Strong command of Microsoft Office Suite (particularly Excel) and experience utilizing freight tracking portals, terminal operating systems (TOS), and ERP systems.
• Experience with domestic transportation terms and procedures, including freight terms, documentation, claims filing, load planning and shipment tender.
• Experience with international terms and procedures, including INCOTERMS, ISF filing, Commercial Invoices, customs clearance and Harmonized Tariff classification.

About Brothers International Food Holdings, LLC

At Brothers International, we are passionate about creating high-quality food products that enrich lives and bring people together. Our Ingredients division supplies top-quality fruit and fruit juice concentrates to a number of Fortune 100 food companies. Our Consumer-Packaged Goods (CPG) division includes Brothers-All-Natural, the #1 Freeze-Dried Snack Brand, and also produces private label freeze-dried fruit snacks for some of the leading retailers in the US.

Brothers International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.