Logistics Coordinator

Dover Corporation; Austin (TX); On-site; GBP 28,000 - 36,000; Full time

Job summary

Dover Fueling Solutions, part of Dover Corporation, is seeking a Logistics Coordinator in the UK to coordinate customer shipments and manage import/export documentation with accuracy and compliance.

You will work closely with customers, freight forwarders and customs brokers to ensure timely shipments, complete documentation and adherence to internal controls, while supporting audits and improving processes across global operations.

Qualifications

• Associates Degree in relevant discipline (desirable).
• Data analysis and Microsoft Excel skills required.
• Experience with ERP systems such as Oracle.

Responsibilities

• Coordinate import/export shipments with customers and freight forwarders.
• Prepare and issue Commercial Invoices, Packing Lists and export docs.
• Maintain contact with customs brokers and support customs processes.
• Assist audits and ensure internal controls over import/export activities.
• Ensure accuracy and timeliness of shipping documentation.

Skills

Data analysis

Excel

Education

Associates Degree

Tools

Oracle ERP

Job description

At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.

We are #EnergizedByGrowth.

DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.

Position Summary:

The Logistics Coordinator is responsible for coordinating customer shipments and preparing the required import & export documentation, ensuring accuracy, timely processing and compliance with relevant import/export requirements and internal procedures.

The role involves close coordination with customers, freight forwarders and customs brokers, as weel as supporting compliance and audit activities through accurate documentation and effective operational controls.

Main duties and responsibilities

Shipment Coordination

• Arrange and coordinate import and export shipments on behalf of customers.
• Liaise with freight forwarders to arrange the dispatch of goods and provide the required shipping documentation.
• Consolidate customer orders where appropriate to support efficient combined shipping.
• Coordinate with relevant parties to ensure shipments are processed effectively and required documentation is available.

Import & Export Documentation

• Prepare, review and issue relevant import and export documentation, including: Commercial Invoices; Packing Lists; Export Declarations; Certificates of Origin; Air Waybills; Bills of Lading
• Prepare and issue relevant documentation required under Letters of Credit.
• Review documentation for accuracy and completeness before it is issued or submitted.
• Ensure import and export documentation is prepared in accordance with applicable requirements and internal procedures.

Customs Coordination & Compliance

• Maintain regular contact and coordination with customs brokers in relation to import and export shipments.
• Provide the documentation and information required to support customs processes.
• Support compliance with applicable import and export regulations through accurate documentation, operational support and adherence to internal control procedures.
• Review relevant documentation to identify and address inaccuracies or discrepancies that could affect customs or shipment processing.

Audit Support & Internal Controls

• Support internal and external audits relating to import/export activities.
• Verify the accuracy and completeness of relevant shipping and customs documentation as part of audit and compliance activities.
• Support the review of documentation against applicable regulatory and customs requirements.
• Follow established internal control procedures relating to import and export activities.

Qualifications:

Education Level: Associates Degree in Relevant Discipline - Desirable

Professional Certification: Not required

Technical Skills: Data analysis and Microsoft (Excel) skills a must.

Experiences:

Previous hands-on experience in import/export procedures

Strong knowledge of Letters of Credit, inspection certificates, Certificates of Origin, and export licenses

Experience working with an ERP system (preferably Oracle)

Proven experience handling customs compliance and regulatory documentation

Other Requirements:

• Customer focused
• Highly organized and strong attention to detail
• Effective prioritisation
• Clear and professional communication
• Ability to coordinate effectively with internal and external stakeholders
• Ability to work effectively in a busy operational environment

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.