LOGISTICS - COLLEGE AIDE

OFFICE OF EMERGENCY MANAGEMENT; New York (NY); On-site; USD 25,000 - 30,000; Part time

Job summary

New York City Emergency Management (NYCEM) is seeking a College Aide to support the Logistics division’s activities, including document review, inventory upkeep, and presentation creation for asset-tracking projects. The role offers exposure to interagency coordination and readiness planning within a city-wide emergency management context.

Responsibilities include assisting with the DisasterLAN system, site assessments, and notes for interagency meetings, with opportunities to learn through

Qualifications

• Matriculation at an accredited college or graduate school is required.
• For IT-related tracks, enrollment in a college program with MIS/CS/data processing is expected, including 9 credits.
• Assignments at higher levels require departmental approval by the Technology Steering Committee.

Responsibilities

• Review and scan activation documentation and maintain inventories.
• Create presentation materials for asset-tracking and flood-protection programs.
• Coordinate with other bureaus and units; take minutes for interagency meetings.

Skills

Strong organizational skills

Strong communication and collaboration

Attention to detail

Education

Matriculation at an accredited college or graduate school

Tools

Microsoft Office 365

Job description

Background on NYCEM:

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise.

The Logistics division works to increase the City’s ability to support emergency operations with a sustained and well-coordinated supply chain of resources. It comprises the Humanitarian Logistics, Ground Support Logistics, Mutual Aid and Resource Processing (MARP), and Logistics Planning & Coordination (LPC) units, and works to ensure that the right personnel, equipment, supplies, and support are in the right place, at the right time, and in the right quantities, across all response and recovery operations.

Description of Project/ Intern Responsibilities:

The Logistics division is seeking an administrative aid to support all Logistics units with the execution of their functional responsibilities. This will include reviewing and scanning prior activation documentation, helping maintain inventory, creating presentations for our asset-tracking program and our interim flood protection measures program, reviewing bureau plans for common language, and assisting with the coordination of internal and partner readiness measures. With significant interaction across other Bureau’s and Units this position is an excellent introduction to the field of emergency management.

Examples of projects that the intern may be asked to complete include but are not limited to:

• Support NYC Tracker Program: Assist with the tracking of GPS tracking devices deployed on equipment to the field & of managing the inventory of non-deployed tracking devices; update presentation/’pitch’ for partner agencies
• Support Intermittent Flood Protection Measures program – support documentation and upkeep at sites, maintain accurate inventory of associated supplies, provide administrative support to program
• Scan and backup paper files from prior activations
• Assist with the review, testing, and implementation of new system features (such as in DisasterLAN and the Citywide Asset & Logistics Management System)
• Support preparations and take minutes for interagency meetings, such as the Urban Area Working Group Logistics Subcommittee meeting
• Assist with entering and maintaining site assessment data into DisasterLAN (e.g., debris sites, shelter sites)
• Help with course preparations (e.g., print materials)
• Assist with the entry of equipment and supplies into the DisasterLAN resource stockpile

Skills/Qualifications:

• Strong organizational skills
• Strong communication and collaboration skills
• Attention to detail
• Experience working with Microsoft Office 365 (Teams, Outlook, Word, PowerPoint etc.)

The selected candidate will be required to provide a letter confirming matriculation with an accredited college/university. Further letters will be required for each semester (spring, summer, fall) while working at NYCEM.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED. AN EQUAL OPPORTUNITY EMPLOYER. Special accommodations will be provided for people with disabilities.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I: Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow): Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.