Logistics Administrator

CFO Trane U.S. Inc.-CFO; Grand Rapids (MI); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Tuition assistance

Job summary

Trane Technologies is seeking a Logistics Administrator to support daily supply chain operations in the Grand Rapids yard. You will plan outbound shipments, track orders, and maintain accurate records to ensure efficient and safe movement of finished goods.

You will collaborate with yard, shipping, and inventory teams in a fast-paced environment. The role requires strong administrative, communication, and organizational skills, with 1–3 years in logistics and proficiency in MS Excel.

Qualifications

• High school diploma or GED required.
• 1–3 years of experience in logistics, warehouse administration, shipping/receiving, or related roles.

Responsibilities

• Plan and coordinate outbound shipments and transport schedules.
• Prepare and maintain shipment documentation (bills of lading, PODs, ship dates).
• Track orders and shipments in yard and logistics systems; ensure accuracy of trailers and inventory.
• Coordinate with yard, shipping, and logistics teams on shipment status and inventory locations.
• Audit and archive shipping records to comply with standards and regulations.
• Support inventory counts and resolve discrepancies in finished goods flow.

Skills

Communication

Documentation

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Excel

TMS familiarity

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home. We boldly go.

Where is the work: On-Site (5 days)

What's in it for you: The Logistics Administrator supports daily supply chain operations within the GDR Finished Goods Yard by planning and coordinating shipments, tracking orders, and maintaining accurate records to ensure the efficient and safe movement of finished goods. Working closely with yard, shipping, and inventory teams, this role is responsible for document management, order and shipment tracking, inventory control, and staff coordination to ensure compliance with company policies and yard safety standards. The position requires strong administrative, communication, and organizational skills, and a commitment to supporting teamwork and operational excellence in a fast-paced logistics environment.

What you will do:

• Plan and coordinate outbound shipments and transport schedules in alignment with shipping and operational priorities.
• Prepare, process, and maintain shipment documentation, including bills of lading (manual and customer-provided), estimated ship dates, proof of delivery (PODs), and other required records.
• Track orders and shipments in yard and logistics management systems; update information to ensure trailer, order and inventory accuracy.
• Coordinate with yard, shipping, and logistics personnel regarding shipment status, trailer moves, and inventory locations.
• Manage, audit, and archive shipping records and documentation, ensuring compliance with company standards and regulatory requirements.
• Monitor inventory levels, participate in inventory counts, and help resolve discrepancies in finished goods movement and storage.
• Serve as a liaison for customer communication regarding shipment status, documentation, POD requests, and shipping appointment coordination.
• Support accurate order tracking and timely information updates for finished goods flow.
• Collaborate with team members to maintain a safe, organized, and efficient yard/work environment consistent with company values and standard operating procedures.
• Participate in operational meetings, process improvements, and cross-functional coordination required to support peak periods and changing priorities.
• Demonstrate positive, professional, and proactive behavior, flexibility for overtime or weekend work, and reliable attendance.

What you will bring:

• High school diploma or GED required.
• 1 to 3 years of experience in logistics, warehouse administration, shipping/receiving, or general office support within a distribution, warehouse, or shipping environment.
• Proficiency in Microsoft Office, especially Excel; experience with document management, database, or reporting tools preferred.
• Familiarity with logistics software, transportation management systems (TMS), or yard management systems are strongly preferred.
• Ability to follow standard work, operational procedures, and compliance protocols.
• Proven ability to track shipments, maintain accurate shipping/receiving records and work with inventory management.
• Effective team player who communicates clearly and collaborates well with operations, yard, and shipping teams.

Work Environment:

Primarily work in an office or indoor logistics environment with routine visits to the finished goods yard and shipping areas. Must be able to sit, stand, walk, communicate, and use standard office equipment for extended periods. Occasional exposure to outdoor yard, warehouse, or logistics operations, including varying weather conditions. Regular need to lift and/or move up to 10 pounds; infrequent need to lift up to 25 pounds. Personal protective equipment (PPE) required when entering yard or shipping areas, in accordance with site policy. Must maintain reliable and punctual attendance; flexibility to support occasional overtime, weekend, or peak period work as required by business needs.

Annual Base Salary Range or Hourly Base Pay Range: $24.78 Compensation Type: Hourly Incentive Eligible: No Sales Commission Eligible: No Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Benefits

• health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE!
• family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.
• Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations.
• Safety Sensitive Role: Yes

We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

At Trane Technologies, we believe in providing equal access and opportunity for all. We are committed to providing reasonable accommodations to our candidates and employees who may need assistance with application or recruitment processes due to disability or impairment.

To request an accommodation, please contact us at: [e-mail]

At Trane Technologies, we’re climate innovators with the courage to look at our world’s challenges and see endless opportunities. We aren’t afraid to make bold commitments that set new standards to enhance the health and well-being of our employees, customers, communities, and the planet we share. Learn more about what we do & how we do it. Joining the Trane Technologies team is more than just a job – it’s the beginning of a career full of purpose, impact, and meaningful contributions that challenge what’s possible for a more sustainable future. Together, we know we can change the world. With an inclusive culture, benefits to support you and your family, limitless opportunities to grow, flexibility to help you balance life’s demands, and more – you’ll be supported to thrive at work and at home. Learn more about building a career with us.