Logistics Administrator

Trane Technologies; Grand Rapids (MI); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Health insurance

401K match

Tuition assistance

Student debt support

Paid time off

Holidays & sick leave

Job summary

Trane Technologies is seeking a Logistics Administrator to support daily supply chain operations at the GDR Finished Goods Yard in a fast-paced environment. You will plan outbound shipments, process documentation, and track orders while coordinating with yard, shipping, and inventory teams.

The role requires strong administrative, communication, and organizational skills, with 1–3 years in logistics. The position is on-site, with overtime flexibility and a focus on safety and compliance.

Qualifications

• High school diploma or GED required.
• 1–3 years experience in logistics, warehouse administration, shipping/receiving, or office support in a distribution, warehouse, or shipping environment.
• Proficiency in Microsoft Office, especially Excel; experience with document management, database, or reporting tools preferred.
• Familiarity with logistics software, transportation management systems (TMS), or yard management systems preferred.
• Ability to follow standard work, procedures, and compliance protocols.
• Proven ability to track shipments and maintain accurate records; work well with inventory management.
• Effective team player with clear communication with operations, yard, and shipping teams.

Responsibilities

• Plan and coordinate outbound shipments and transport schedules.
• Prepare and maintain shipment documentation, bills of lading, estimated ship dates, PODs, and records.
• Track orders and shipments in yard and logistics systems; update for accuracy.
• Coordinate with yard, shipping, and logistics personnel on status and inventory locations.
• Manage and audit shipping records; ensure compliance with standards and regulations.
• Monitor inventory levels; participate in counts and resolve discrepancies.
• Serve as liaison for customer communication on shipment status and POD requests.
• Support timely order tracking and updates for finished goods flow.
• Collaborate to maintain a safe, organized yard and meet SOPs.
• Participate in meetings and process improvements for peak periods.
• Demonstrate reliability with overtime/weekend work as needed.

Skills

Excel proficiency

Documentation management

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office

TMS/Yard management systems

Document management systems

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where Is The Work

On-Site (5 days)

What's In It For You

The Logistics Administrator supports daily supply chain operations within the GDR Finished Goods Yard by planning and coordinating shipments, tracking orders, and maintaining accurate records to ensure the efficient and safe movement of finished goods. Working closely with yard, shipping, and inventory teams, this role is responsible for document management, order and shipment tracking, inventory control, and staff coordination to ensure compliance with company policies and yard safety standards. The position requires strong administrative, communication, and organizational skills, and a commitment to supporting teamwork and operational excellence in a fast-paced logistics environment.

What You Will Do

• Plan and coordinate outbound shipments and transport schedules in alignment with shipping and operational priorities.
• Prepare, process, and maintain shipment documentation, including bills of lading (manual and customer-provided), estimated ship dates, proof of delivery (PODs), and other required records.
• Track orders and shipments in yard and logistics management systems; update information to ensure trailer, order, and inventory accuracy.
• Coordinate with yard, shipping, and logistics personnel regarding shipment status, trailer moves, and inventory locations.
• Manage, audit, and archive shipping records and documentation, ensuring compliance with company standards and regulatory requirements.
• Monitor inventory levels, participate in inventory counts, and help resolve discrepancies in finished goods movement and storage.
• Serve as a liaison for customer communication regarding shipment status, documentation, POD requests, and shipping appointment coordination.
• Support accurate order tracking and timely information updates for finished goods flow.
• Collaborate with team members to maintain a safe, organized, and efficient yard/work environment consistent with company values and standard operating procedures.
• Participate in operational meetings, process improvements, and cross-functional coordination required to support peak periods and changing priorities.
• Demonstrate positive, professional, and proactive behavior, flexibility for overtime or weekend work, and reliable attendance.

What You Will Bring

• High school diploma or GED required.
• 1 to 3 years of experience in logistics, warehouse administration, shipping/receiving, or general office support within a distribution, warehouse, or shipping environment.
• Proficiency in Microsoft Office, especially Excel; experience with document management, database, or reporting tools preferred.
• Familiarity with logistics software, transportation management systems (TMS), or yard management systems are strongly preferred.
• Ability to follow standard work, operational procedures, and compliance protocols.
• Proven ability to track shipments, maintain accurate shipping/receiving records, and work with inventory management.
• Effective team player who communicates clearly and collaborates well with operations, yard, and shipping teams.

Work Environment

• Primarily work in an office or indoor logistics environment with routine visits to the finished goods yard and shipping areas.
• Must be able to sit, stand, walk, communicate, and use standard office equipment for extended periods.
• Occasional exposure to outdoor yard, warehouse, or logistics operations, including varying weather conditions.
• Regular need to lift and/or move up to 10 pounds; infrequent need to lift up to 25 pounds.
• Personal protective equipment (PPE) required when entering yard or shipping areas, in accordance with site policy.
• Must maintain reliable and punctual attendance; flexibility to support occasional overtime, weekend, or peak period work as required by business needs.

Annual Base Salary Range Or Hourly Base Pay Range

$24.78

Compensation Type

Hourly

Incentive Eligible

No

Sales Commission Eligible

No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role

Yes

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.