Logistics & Administrative Coordinator — Procurement & Records

Client of United Nation careers; Palestine (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

UNRWA is seeking a Supervisor in Procurement and Logistics to support the section's document flow, purchase requests, and contract tracking. The role reports to the Head of Section and involves coordinating with staff to ensure timely processing and accuracy of procurement activities.

The ideal candidate will have secondary education plus two years of business training and at least four years of clerical experience in procurement.

Qualifications

• Successful completion of Secondary education plus two years business course recognized by the Agency.
• A minimum of four years of clerical work experience in procurement and logistics is required.

Responsibilities

• Manages the flow of section documents and facilitates effective access tracking and retrieval of such documents by the section staff.
• Receives, verifies and records the purchase requests and distributes the requests to the respective officers.
• Monitors, controls and records the receipt and purchase requests to ensure timely submission in accordance with the procurement plan and checks for any discrepancies.
• Controls records of the contract proposals submitted to the appropriate awarding authority and enters them together with related purchase orders into the relevant database and tracking application.
• Produces and keeps reports on the outstanding purchase requests that are not completed.
• Prepares sheets on tenders and RFQs showing the latest status including dates of openings, submission, and closure dates and distributes copies to the concerned parties.

Skills

Document control

Procurement

Records management

Communication

Office software

Education

Secondary education + two years business course

Tools

MS Office

ERP system

Job description

UNRWA is seeking a Supervisor in Procurement and Logistics to support the section's document flow, purchase requests, and contract tracking. The role reports to the Head of Section and involves coordinating with staff to ensure timely processing and accuracy of procurement activities.

The ideal candidate will have secondary education plus two years of business training and at least four years of clerical experience in procurement.