Local Programming Coordinator - Portland Sports Complex

sportadvisory; Portland (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Portland Sports Complex in Portland, TX, is seeking a Local Programming Coordinator to organize and run youth and adult leagues, tournaments, and after-school programs. You will collaborate with Operations, Marketing, and other departments to hire, train, and schedule staff, ensuring smooth operations and positive participant experiences.

The role involves coordinating schedules, managing registrations, and building partnerships with local schools and community groups, while ensuring adherence

Qualifications

• Associate's or Bachelor's degree preferred; equivalent education and relevant experience may be considered.
• 1–2 years of experience in recreation, sports programming, community programming, event management, hospitality, education, facility operations, or related field preferred.
• Proven track record of developing, marketing, and selling recreation and training programs.
• Excellent interpersonal, problem solving, negotiating, and written/verbal communication skills.
• Must be able to work flexible schedules including weekends, nights, and holidays.
• CPR/First Aid certifications current or willingness to obtain within specified period.

Responsibilities

• Coordinate youth and adult leagues, camps, clinics, tournaments, and local programming.
• Manage registration, rosters, schedules, rules, and program guidelines.
• Coordinate facility and program schedules based on availability and events.
• Serve as primary contact for participants, parents, coaches, officials, and partners.
• Recruit and coordinate officials, instructors, coaches, and programming staff.
• Track registration, participation, revenue, expenses, retention, and performance; report to leadership.
• Assist with budgeting and monitoring program-related costs like staffing and supplies.
• Collaborate with Marketing to promote programming and identify opportunities.
• Provide on-site program support and address participant concerns and operational needs.
• Build relationships with schools, youth groups, and community partners.
• Support onboarding and scheduling of part-time programming staff; act as MOD when assigned.

Skills

Interpersonal skills

Problem solving

Negotiation

Team player

Communication skills

Computer skills

Education

Associate's or Bachelor's degree in recreation/sports management or related field

Tools

Word

Excel

PowerPoint

Job description

LOCAL PROGRAMMING COORDINATOR - Portland Sports Complex

PSC SFM, LLC

LOCATION: Portland, TX

DEPARTMENT: OPERATIONS

REPORTS TO: GENERAL MANAGER

STATUS: FULL-TIME (EXEMPT)

ABOUT THE COMPANY:

Portland Sports Complex is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Portland, TX. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Portland Sports Complex is a managed facility by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hypergrowing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Local Programming Coordinator will be in charge of the organization and running of the facility's sports and non-sports programs, including leagues, tournaments, after-school programs, and any other programs held. The Local Programming Coordinator will work closely with other departments to assist in hiring, training, management, and staff scheduling. The Coordinator will work closely with the individual leaders of each program as well as other internal departments (Operations, Marketing, etc.) in order to successfully accomplish these responsibilities.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO:

• Coordinate the planning, development, delivery, and evaluation of youth and adult leagues, camps, clinics, tournaments, and other local programming under the direction of facility leadership
• Coordinate administrative processes for assigned programs, including registration, rosters, divisions, schedules, standings, participant records, rules, and program guidelines
• Coordinate facility and program schedules based on availability, participation, tournaments, rentals, association usage, maintenance needs, and other facility activities
• Serve as a primary point of contact for participants, parents, coaches, officials, instructors, and program partners by providing timely information regarding schedules, rules, weather, cancellations, and other program details
• Recruit and coordinate officials, instructors, coaches, and program staff in collaboration with facility leadership to ensure programs are appropriately staffed and prepared
• Track registration, participation, revenue, expenses, retention, and overall program performance; provide regular updates and recommendations to facility leadership
• Assist with preparing program budgets and monitoring program-related revenue and expenses, including staffing, supplies, officials, and other operating costs
• Coordinate with Marketing to promote programming, increase participation, and identify potential programming opportunities based on community interest, participation trends, and facility availability
• Provide on-site program support and supervision by addressing participant concerns, scheduling conflicts, rule questions, and operational needs, escalating issues to facility leadership when appropriate
• Build and maintain relationships with local schools, youth sports organizations, community groups, instructors, and other programming partners
• Support the hiring, onboarding, training, and scheduling of part-time programming staff in collaboration with facility leadership
• Serve as Manager on Duty (MOD) as assigned and in accordance with facility procedures
• Perform other duties as assigned by management

MINIMUM QUALIFICATIONS:

• Associate's or bachelor's degree in recreation, sports management, event management, education, business, or a related field preferred; equivalent education and relevant experience may be considered
• 1-2 years of experience in recreation, sports programming, community programming, event management, hospitality, education, facility operations, or a related field preferred
• Must have proven track record of developing, marketing, and selling recreation and training programs
• Must have excellent interpersonal, problem solving, and negotiating skills
• Must be a team player
• Must have excellent verbal and written communication skills
• Must have excellent computer skills, including Word, Excel, PowerPoint, etc.
• Must be able to work flexible schedules including weekends, nights, and holidays
• Must possess current CPR/FIRST AID certifications or must be willing to obtain them within a specified period
• Experience coaching/teaching both youth and adult sports

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Must be able to lift 50 pounds' waist high
• May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop, or bend
• Will be required to operate a computer
• Facility has intermittent noise