Local Programming Coordinator - Portland Sports Complex

Socket.dev; Portland (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Portland Sports Complex in Portland, TX seeks a Local Programming Coordinator to organize and run youth and adult programs, leagues, tournaments, and after-school activities. You will collaborate with Operations, Marketing and school partners to ensure successful programming and positive participant experiences.

Responsibilities include coordinating registrations, schedules, budgets, staffing, and program evaluation; recruiting officials and instructors; and serving as MOD when required.

Qualifications

• Associate's or bachelor's degree in recreation, sports management, event management, education, business, or a related field preferred; equivalent education and relevant experience may be considered
• 1-2 years of experience in recreation, sports programming, community programming, event management, hospitality, education, facility operations, or a related field preferred
• Must have proven track record of developing, marketing, and selling recreation and training programs
• Must have excellent interpersonal, problem solving, and negotiating skills
• Must be a team player
• Must have excellent verbal and written communication skills
• Must have excellent computer skills, including Word, Excel, PowerPoint, etc.
• Must be able to work flexible schedules including weekends, nights, and holidays
• Must possess current CPR/FIRST AID certifications or must be willing to obtain them within a specified period
• Experience coaching/teaching both youth and adult sports

Responsibilities

• Coordinate the planning, development, delivery, and evaluation of youth and adult leagues, camps, clinics, tournaments, and other local programming under the direction of facility leadership
• Coordinate administrative processes for assigned programs, including registration, rosters, divisions, schedules, standings, participant records, rules, and program guidelines
• Coordinate facility and program schedules based on availability, participation, tournaments, rentals, association usage, maintenance needs, and other facility activities
• Serve as a primary point of contact for participants, parents, coaches, officials, instructors, and program partners by providing timely information regarding schedules, rules, weather, cancellations, and other program details
• Recruit and coordinate officials, instructors, coaches, and program staff in collaboration with facility leadership to ensure programs are appropriately staffed and prepared
• Track registration, participation, revenue, expenses, retention, and overall program performance; provide regular updates and recommendations to facility leadership
• Assist with preparing program budgets and monitoring program-related revenue and expenses, including staffing, supplies, officials, and other operating costs
• Coordinate with Marketing to promote programming, increase participation, and identify potential programming opportunities based on community interest, participation trends, and facility availability
• Provide on-site program support and supervision by addressing participant concerns, scheduling conflicts, rule questions, and operational needs, escalating issues to facility leadership when appropriate
• Build and maintain relationships with local schools, youth sports organizations, community groups, instructors, and other programming partners
• Support the hiring, onboarding, training, and scheduling of part-time programming staff in collaboration with facility leadership
• Serve as Manager on Duty (MOD) as assigned and in accordance with facility procedures
• Perform other duties as assigned by management

Skills

Interpersonal skills

Communication

Problem solving

Negotiation

Team player

Customer service

Education

Associate's or Bachelor's degree in recreation/sports management or related field

Tools

MS Office

Job description

LOCAL PROGRAMMING COORDINATOR - Portland Sports Complex

PSC SFM, LLC

LOCATION: Portland, TX

DEPARTMENT: OPERATIONS

REPORTS TO: GENERAL MANAGER

STATUS: FULL-TIME (EXEMPT)

ABOUT THE COMPANY:

Portland Sports Complex is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Portland, TX. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Portland Sports Complex is a managed facility by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hypergrowing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Local Programming Coordinator will be in charge of the organization and running of the facility's sports and non-sports programs, including leagues, tournaments, after-school programs, and any other programs held. The Local Programming Coordinator will work closely with other departments to assist in hiring, training, management, and staff scheduling. The Coordinator will work closely with the individual leaders of each program as well as other internal departments (Operations, Marketing, etc.) in order to successfully accomplish these responsibilities.

PRIMARY RESPONSIBILITIES WILL INCLUDE, BUT ARE NOT LIMITED TO:

• Coordinate the planning, development, delivery, and evaluation of youth and adult leagues, camps, clinics, tournaments, and other local programming under the direction of facility leadership
• Coordinate administrative processes for assigned programs, including registration, rosters, divisions, schedules, standings, participant records, rules, and program guidelines
• Coordinate facility and program schedules based on availability, participation, tournaments, rentals, association usage, maintenance needs, and other facility activities
• Serve as a primary point of contact for participants, parents, coaches, officials, instructors, and program partners by providing timely information regarding schedules, rules, weather, cancellations, and other program details
• Recruit and coordinate officials, instructors, coaches, and program staff in collaboration with facility leadership to ensure programs are appropriately staffed and prepared
• Track registration, participation, revenue, expenses, retention, and overall program performance; provide regular updates and recommendations to facility leadership
• Assist with preparing program budgets and monitoring program-related revenue and expenses, including staffing, supplies, officials, and other operating costs
• Coordinate with Marketing to promote programming, increase participation, and identify potential programming opportunities based on community interest, participation trends, and facility availability
• Provide on-site program support and supervision by addressing participant concerns, scheduling conflicts, rule questions, and operational needs, escalating issues to facility leadership when appropriate
• Build and maintain relationships with local schools, youth sports organizations, community groups, instructors, and other programming partners
• Support the hiring, onboarding, training, and scheduling of part-time programming staff in collaboration with facility leadership
• Serve as Manager on Duty (MOD) as assigned and in accordance with facility procedures
• Perform other duties as assigned by management

MINIMUM QUALIFICATIONS:

• Associate's or bachelor's degree in recreation, sports management, event management, education, business, or a related field preferred; equivalent education and relevant experience may be considered
• 1-2 years of experience in recreation, sports programming, community programming, event management, hospitality, education, facility operations, or a related field preferred
• Must have proven track record of developing, marketing, and selling recreation and training programs
• Must have excellent interpersonal, problem solving, and negotiating skills
• Must be a team player
• Must have excellent verbal and written communication skills
• Must have excellent computer skills, including Word, Excel, PowerPoint, etc.
• Must be able to work flexible schedules including weekends, nights, and holidays
• Must possess current CPR/FIRST AID certifications or must be willing to obtain them within a specified period
• Experience coaching/teaching both youth and adult sports

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Must be able to lift 50 pounds' waist high
• May be required to sit or stand for extended periods of time whether indoors or outdoors, and squat, stoop, or bend
• Will be required to operate a computer
• Facility has intermittent noise