Loan Operations Specialist - Processing

Signature Bank Of Arkansas; Fayetteville (AR); On-site; USD 42,000 - 59,000; Full time

Job summary

Signature Bank of Arkansas is seeking a Loan Operations Specialist to support a small team in maintaining loan files and processing in-house loan documentation. The role emphasizes accuracy, timeliness, and adherence to internal controls within a banking environment.

The position requires strong communication, organizational skills, and confidentiality, with responsibilities spanning loan maintenance, documents, and customer inquiries to ensure efficient loan operations.

Qualifications

• High school diploma or GED required.
• Minimum of 1-2 years of banking experience preferred, with loan operations experience desired.
• Ability to communicate courteously and professionally in English, both written and oral.
• Strong organizational skills and ability to handle multiple tasks in a timely manner.
• Discretion and confidentiality in handling sensitive information.
• Proficiency with computer applications and accurate data entry.

Responsibilities

• Exhibit a sense of urgency to provide the finest of customer service at all times and in all forms of verbal and written communications.
• Image/Upload/Edit new loans and renewals.
• Accurately prepare and process loan documentation for all in-house loans.
• Assign/Remove technical exceptions on new loans and renewals.
• Assist with loan maintenance including payment/advance corrections, late fees, address changes, lender changes, etc.
• Assist with various requests including VOM, payoff quotes, wires, close loan, address changes, lender changes, batch approvals, etc.
• Assist customers and team members regarding loan inquiries and research.
• Setup, review and scan auto-transfers.
• Pull paid loan files and process collateral releases.
• E-Oscar reporting.
• Process and maintain Participations.
• Maintain Loan Control/Loans in Process GLs.
• Maintain and process escrow payments and analysis.
• Perform all other tasks as they relate to the Bank and its functions.

Skills

Effective communication

Organizational skills

Confidentiality

Data entry

Customer service

English proficiency

Education

High school diploma

Tools

Banking software

CRM systems

Job description

Job Details

Job Location: Fayetteville Operations - Fayetteville, AR 72703

Position Type: Full Time

Travel Percentage: None

Job Category: Admin - Clerical

Job Title: Loan Operations Specialist

Reports to: Loan Operations Manager

FLSA Status: Non-Exempt - Hourly

Statement of Hire:

At Signature Bank of Arkansas, we are committed to delivering memorable service beyond the customers expectation, to include both external and internal customers. We consistently demonstrate our values through teamwork, open communication, integrity, honesty and respect for others. Additionally, we will maintain a professional appearance through dress, conduct and an orderly work area.

A successful Team Member will possess these qualities and be enthusiastic, professional and of high ethics. They will embrace our Mission, Vision and Values and actively contribute to our success.

Job Summary:

The position of Loan Operations Specialist is responsible for a wide range of operational functions and is multi-faceted with critical time schedules. This position will work within a small team environment to assist with the maintenance of loan files. Completion of all assigned duties both accurately and proficiently are essential for this position.

Essential Duties, Responsibilities & Expectations:

• Exhibit a sense of urgency to provide the finest of customer service at all times and in all forms of verbal and written communications.
• May be required to effectively handle any assigned duties including but not limited to the following:
• Image/Upload/Edit new loans and renewals
• Accurately prepare and process loan documentation for all in-house loans
• Assign/Remove technical exceptions on new loans and renewals
• Assist with all loan maintenance including payment/advance corrections, late fees, address changes, lender changes, etc
• Assist with various requests including VOM, payoff quotes, wires, close loan, address changes, lender changes, batch approvals, etc
• Assist customers and Team Members regarding loan inquiries and research
• Setup, review and scan auto-transfers
• Pull paid loan files and process collateral releases
• E-Oscar reporting
• Process and maintain Participations
• Maintain Loan Control/Loans in Process GL's
• Maintain and Process escrow payments and analysis
• Perform all other tasks requested as they relate to the Bank and its functions

Supervisory Responsibilities: None

Compliance:

All Team Members are accountable for compliance with all laws, regulations and adherence to established internal controls and procedures when performing their job duties. Each Team Member is expected to be familiar with the legal and regulatory requirements and internal controls affecting his or her job responsibilities. It is the affirmative duty of each Team Member to carry out these responsibilities at all times in a manner that complies with all applicable legal and regulatory requirements and internal controls. All Team Members shall be responsible for communicating upward, problems in operations, noncompliance with the code of conduct, or other policy violations or illegal actions. Team Members must participate in required training on pertinent compliance laws and regulations as required by Signature Bank of Arkansas.

All Team Members will be committed to maintaining a high level of compliance with the Bank Secrecy Act and Anti Money Laundering, USA PATRIOT Act and Financial Recordkeeping regulations recognizing that all three acts are important tools in federal efforts to combat organized crime, terrorism and drug trafficking.

QualificationsEducation / Experience:

• High school diploma or general education degree required
• Minimum of 1-2 years of banking experience required with previous loan operations experience preferred

Skills / Knowledge / Abilities:

• Ability to effectively communicate courteously and professionally in English (both written and oral)
• Must be able to satisfactorily perform all duties and responsibilities listed above within a reasonable time frame
• Strong organizational skills with ability to effectively handle multiple tasks simultaneously
• Good interpersonal communication skills to effectively relate to all levels of the Bank staff
• Ability to maintain strict confidentiality
• Strong computer skills with ability to utilize all necessary software applications and accurately enter data

Working Conditions / Environment / Potential Hazards:

• General office environment
• May be necessary to work extended hours
• The noise level in the work environment is usually moderate
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Periodic travel on occasion

Physical Requirements:

• Able to sit or stand for an extended period of time
• Able to exercise a full range of body motion, including sitting, standing, walking stooping, and reaching
• Able to lift up to 20 pounds
• Requires Team Member to talk and hear
• Requires Team Member to use fine motor skills
• Special vision abilities require close vision and the ability to adjust focus