Loan Operations Specialist

Wilson Bank & Trust; Lebanon (TN); On-site; USD 45,000 - 60,000; Full time

Job summary

Wilson Bank & Trust in Lebanon, TN seeks a Loan Operations Servicing Specialist I to support routine loan servicing and account maintenance. You will handle payments, updates, and inquiries, ensuring accuracy and regulatory compliance while collaborating with lending, documentation and accounting teams.

You’ll contribute to a reliable customer experience, manage documentation, and participate in audits and process improvements in a fast-paced banking environment.

Qualifications

• Support loan servicing and account maintenance per internal policies.
• Strong attention to detail and accuracy in documentation.
• Communicate clearly with internal teams and customers.

Responsibilities

• Process routine loan servicing transactions including payments and updates.
• Perform loan account maintenance and verify data accuracy.
• Respond to servicing inquiries in a timely, professional manner.
• Escalate complex issues to senior staff as needed.
• Maintain documentation and imaging of servicing records.
• Assist with audits, quality control, and cross-training.

Skills

Attention to detail

Organization skills

Verbal and written communication

Customer service orientation

Independent and collaborative work

Microsoft Office

Education

Associate’s degree in finance or business

High school diploma or GED

Tools

Microsoft Office

Job description

It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.

Loan Operations Servicing Specialist

Location: Lebanon, TN

If you’re looking for a career where purpose meets opportunity, and where your contributions truly make a difference, Wilson Bank & Trust is the place for you.

ABOUT US:

Working at Wilson Bank & Trust means joining a purpose-driven organization where community impact and professional growth go hand in hand. The commitment to serving communities is matched by dedication to supporting employees—through recognition, rewards, and opportunities to grow. Inside our walls, you’ll find a workplace that reflects the same trusted reputation we’ve built since the beginning. Collaboration and servant leadership are at the heart of everything we do, creating an environment where talent is valued and service is elevated. Your voice matters here—feedback drives decisions on workplace flexibility, transparency, and strategic priorities.

ABOUT THE POSITION:

Picture yourself as the lifeblood that ties everything together—the communicator, the problem-solver, the bridge between operational teams. In these roles, you handle urgent calls, craft solutions, and ensure that every signal flows correctly so customers receive the right answers at the right time. You’re the one who steps in when things get tough, the superhero who keeps the mission on track. If you love variety, collaboration, and the occasional customer interaction, this is your stage. You’ll work across teams, solve challenges with a smile, and make sure the entire organization moves as one.

POSITION SUMMARY:

The Loan Operations Servicing Specialist I is responsible for performing routine loan servicing and account maintenance activities throughout the life of the loan. This position supports accurate loan account administration, responds to internal and customer servicing requests, and verifies servicing activities are completed in accordance with internal policies, procedures, and applicable regulatory requirements. The Loan Operations Servicing Specialist I reports to the Loan Operations Manager and provides excellent service and support to team members and customers while demonstrating the Company’s values and supporting the mission.

POSITION DUTIES AND RESPONSIBILITIES:

• Process routine loan servicing transactions including payments, payoffs, maintenance changes, and general account updates

• Perform loan account maintenance such as borrower updates, rate changes, maturity extensions, and loan officer reassignments in accordance with established procedures

• Review loan accounts for accuracy and assist with resolving basic servicing discrepancies

• Respond to internal and customer inquiries related to loan servicing in a timely and professional manner

• Verify loan payments are posted accurately and timely to the core system

• Research and correct basic payment posting errors following documented procedures

• Escalate complex or unresolved issues to senior specialists or management as appropriate

• Monitor and track required insurance documentation for loan collateral, including hazard and flood insurance

• Update insurance information within loan systems and follow up on missing or expired coverage

• Assist with coordination of force-placed insurance through third-party vendors when required

• Support basic escrow maintenance and servicing functions

• Adhere to internal policies, procedures, and regulatory requirements applicable to loan servicing

• Maintain accurate documentation and verify servicing records are properly imaged and indexed.

• Assist with audits, system reviews, and quality control efforts as assigned

• Collaborate with lending, documentation, review, and accounting teams to resolve servicing-related issues

• Cross train with members of Loan Operations to develop additional knowledge and skills

• Maintain professional and technical knowledge by attending educational workshops, and reviewing professional publications

• Attend training as requested

• Adhere to compliance with all federal bank regulations and laws, including those for consumer protection and the Bank Secrecy Act/Anti-Money Laundering Program

• Participate in outside community activities as required

• Perform other duties as assigned

REQUIRED QUALIFICATIONS:

• High school diploma or GED

• Associate’s degree in finance, business, or a related field preferred

• 1 year of experience in banking, loan operations, or loan documentation preparation preferred

• Basic understanding of loan servicing concepts preferred

• Proficient with Microsoft Office and other standard software applications

• Strong attention to detail and organization skills

• Ability to work independently and collaboratively in a fast-paced environment

• Excellent verbal and written communication skills

• Excellent interpersonal, critical thinking and problem-solving skills

• Customer service orientation and ability to resolve issues effectively

• High standards for integrity, honesty, and work ethic

• Commitment to service excellence

• Demonstrate flexible and efficient time management and ability to prioritize workload

• Ability and willingness to work with purpose and a strong sense of urgency

• Self-starter, positive and enthusiastic with a desire to exceed expectations

• Maintain a professional demeanor at all times, using appropriate levels of confidentiality and discretion

• Ability to effectively work in collaboration with others

• Willing to grow and be challenged

COMPREHENSIVE BENEFITS & RECOGNITION

We believe success should be acknowledged and celebrated. That’s why we offer an all-inclusive total compensation package, including generous ATO, personal days, sick time, along with unique offerings such as the ability to combine accrued time with short-term disability for 100% pay, and more. Our Employee Assistance Program and Employee Care Fund provide additional support when you need it most. We celebrate achievements through peer-nominated award ceremonies and an interactive digital rewards platform, ensuring employees’ contributions are recognized companywide.

GROW WITH US

“Grow With Us” is more than a slogan—it’s an invitation. Whether partnering with local schools to teach the next generation hands‑on financial life lessons through School Bank, exploring diverse career paths through Banker Academy Program, or investing in yourself through our Employee Stock Purchase program, you’ll find opportunities tailored to your interests and ambitions while working for WBT. We invest heavily in development through mentorships, workshops, banking schools, and certifications because when our people grow, our customers thrive.