Loan Documentation Specialist- Post Loan Closing - Owensboro, KY

Independence Bank; Owensboro (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Independence Bank in Owensboro, KY is seeking a Loan Documentation Specialist - Post Close to perform quality review of loan documents and ensure compliance with HMDA, REG B, and applicable laws.

You will review new and renewed loan files across commercial, consumer, mortgage, and HELOC products, maintain regulatory-retention standards, and coordinate with lending staff to clear exceptions.

Qualifications

• High School diploma or GED required.
• Loan documentation experience preferred.
• Attention to detail and accuracy essential.

Responsibilities

• Reviews loan files for legal and regulatory compliance (HMDA, REG B) with focus on documentation accuracy.
• Reviews non-originated applications for regulatory compliance.
• Audits and clears exceptions to meet bank and regulatory requirements.
• Ensures loan documents are retained per regulatory and bank policies.
• Maintains communication with lending staff and operations teams.

Skills

Oral and written communication skills

Detail oriented

Ability to multi-task

Organizational skills

Clerical and administrative skills

Teamwork

Education

High School or GED

Job description

*Position is not eligible for remote work.

Job Code

LNDOC

Job Family

Supervisory

Job Description Title

Loan Documentation Specialist - Post Close

Job Summary

The Loan Documentation Specialist - Performs quality review on all loan types ensuring they are legal and compliant withAgency and government guidelines,policies and procedures, and applicable Federal and state laws, rules and regulations.

Essential Functions, Duties and Responsibilities include, but are not limited to:

• Reviews new and renewed commercial, consumer, mortgage, and Home Equity Line of Credit (HELOC) loans for legal and regulatory compliance with emphasis on the Home Mortgage Disclosure Act (HMDA), creating exceptions for missing or incorrect documents.
• Reviews non-originated commercial, consumer, mortgage, and HELOC applications, ensuring compliance with Equal Credit Opportunity Regulation B (REG B) and HMDA.
• Reviews exception items when presented, ensuring they meet the requirements for clearing the exception.
• Ensures loan documents retained in accordance with regulatory requirements and bank policies
• Maintains communication with internal employees, including lending staff and operations

Education

Required/Preferred

Description

Required

High School or GED

Years of Experience

Minimum

Comments

0

No experience required; loan and/or HMDA experience preferred

License / Certification

Required/Preferred

License / Certification

Description

Additional Qualifications

Core Competencies

• Oral and written communication skills
• Detail oriented
• Ability to multi-task
• Organizational skills
• Clerical and administrative skills
• Ability to work as a part of a team

Working Conditions

Working Conditions

Indoors, environmentally controlled. Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.

Travel Requirements

Requirement

Frequency

Never or Rarely

Mandatory Vacation

Mandatory vacation not required

Physical Requirements

Requirement

Frequency

Sitting (remaining in a seated position)

Constantly

Standing (remaining on one’s feet in an upright position without moving about)

Occasionally

Walking (moving about on one’s feet)

Occasionally

Lifting (raising or lowering an object from one level to another)

Occasionally

Carrying (transporting an object, usually by holding it in the hands or arms or on the shoulder)

Occasionally

Pushing/Pulling (exerting force upon an object so that the object moves away or toward the force)

Occasionally

Reaching (extending hand(s) and arm(s) in any direction, such as overhead, below waist, forward or lateral)

Occasionally

Keyboarding (entering text or data using computer keyboard or 10-key numeric keyboard)

Constantly

Pinching/Gripping (seizing, holding, grasping, turning or otherwise working with the hand(s) or fingers)

Occasionally

Stooping (bending downward and forward by bending spine at the waist)

Occasionally

Squatting/Crouching (bending body downward and forward by bending legs and spine)

Never or Rarely

Kneeling (bending legs at knees to come to rest on knee(s))

Never or Rarely

Crawling (moving about on hand and knees or hands and feet)

Never or Rarely

Never or Rarely

Speaking (expressing or exchanging ideas by means of the spoken word to impart oral information to customers and to convey detailed spoken instructions accurately, loudly, or quickly)

Frequently

Hearing (the ability to hear, understand, and distinguish speech, either in person or telephonically)

Frequently

Near Visual Acuity (clarity of vision at approximately 20 inches or less)

Frequently

Far Visual Acuity (clarity of vision at approximately 20 feet or more)

Frequently