Loan Documentation Specialist III

Citizens Business Bank; San Jose (CA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

None

Job summary

Citizens Bank & Trust? Citizens Business Bank seeks a skilled loan documentation professional to prepare complex loan documentation and ensure compliance with policy and regulatory standards. You will coordinate with escrow/title, perfect collateral, and maintain meticulous documentation records.

The role requires at least 5 years of loan documentation experience and proficiency with MS Office, Harland LaserPro, and mainframe loan systems. Strong attention to detail is essential.

Qualifications

• High School diploma or GED and at least 5 years of loan documentation preparation experience.
• Experience with commercial and consumer loan documentation is required.
• Ability to read and interpret legal documents and banking policies.

Responsibilities

• Prepare loan documents for commercial and consumer loans from low to high complexity.
• Review documents for compliance with credit approval and bank policy.
• Coordinate with escrow and title companies as applicable.
• Perfect collateral and track return of collateral documents.
• Post-execution review of loan documentation packages and respond to inquiries.

Skills

MS Office

Team player

Attention to detail

Ability to work under pressure

Education

High School diploma or GED

Tools

Harland LaserPro

FISERV

Mainframe loan systems

Job description

Exact compensation may vary based on skills, experience and/or education, and location. This position is also eligible for an annual bonus.

General Purpose of the Job:

Responsible for documentation preparation packages for difficult to highly complex loans and trade products approved within Citizens Business Bank. Ensure that the documents requested comply with bank policy and that the document request package and/or executed document package are complete to minimize the risk of loss to the bank. Ensure the timely disposition and control of legal documentation, collateral and documentation records in a manner that complies with bank policy and minimizes the risk of loss to the bank. Maintain the integrity of all information related to the documentation process for privacy, reporting and audit purposes.

Essential Duties and Responsibilities

1. Complies with and stays abreast of all policies and procedures, federal and state laws applicable to the job.
2. Prepare loan documents for the following loan products from low to high complexity: (a) Commercial Loans, including but not limited to: commercial RE secured loans, construction loans, 1031 Exchange, commercial loans/lines of credit, asset based loans, dairy loans, agriculture loans, SBA loans, SWAPs, participations/syndications, letters of credit, leases, workout loans, loans involving use of outside counsel, Business Bonus Balance and (b) Consumer Loans, including but not limited to : residential mortgage, construction loans, Home Equity loans/lines, unsecured, vehicle loans, aircraft loans, boat loans, cash/marketable securities/investment account secured loans, leases.
3. Review all documents for compliance with credit approval.
4. Coordinate efforts with outside escrow, if applicable.
5. Coordinate efforts with title company, if applicable.
6. Perfect collateral.
7. Track for return of collateral documents.
8. Create and maintain documentation files.
9. Record and track documentation exceptions.
10. Review and approve loan doc packages for release based on previously assigned authorized authority.
11. Post-execution review of all loan documentation packages.
12. Respond to customer inquiries.
13. Provide, present and promote The Citizens Experience to all external and internal customer.
14. Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High School diploma or GED; and a minimum 5 years commercial and consumer loan documentation preparation experience.

Language Skills

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors. Ability to read, analyze, and interpret financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to department management, credit administrators, legal counsel and/or relationship managers.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra and geometry, and interpret bar graphs. Ability to calculate figures and amounts such as discounts, interest and percentages.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Proficient in MS Office (Word, Excel) and Harland LaserPro documentation preparation system. Knowledgeable of mainframe loan systems, FISERV preferred.

Certificates, Licenses, Registrations

None

Other Skills and Abilities

• Familiar with standard U.S. commercial, consumer and real estate lending policies
• Familiar with standard U.S. note department workflow
• Knowledge of U.S. federal and California state banking laws and regulations related to lending
• Personal success factors include:
• o Team player
• o Sets high standards for self and team
• o Adapts well to changes
• o Strong can do attitude
• o Takes the initiative
• o Ability to work under pressure
• o Attention to detail

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range: $23.93 To 32.31 Hourly