Loan Documentation Specialist

SBIC Bank; Rapid City (SD); On-site; USD 55,000 - 75,000; Full time

Job summary

SBIC Bank seeks a Loan Documentation Specialist to accurately prepare and review loan documents for commercial, SBA, real estate, and related lending. You will ensure documents meet bank policies and regulatory requirements, coordinate closing with relevant parties, and maintain meticulous records and covenant tracking.

The role emphasizes timely processing, attention to detail, and effective communication with Lending Units, Title and Escrow, and legal counsel.

Qualifications

• Two years minimum in commercial loan documentation or an equivalent combination of education and experience.
• Strong attention to detail and high accuracy in handling loan documents.
• Excellent organization, responsiveness, and proficiency with Microsoft Office.
• Experience using LaserPro or similar loan-document software.

Responsibilities

• Analyze entity documentation for borrowers, guarantors, and collateral granters to verify good standing and proper authorization.
• Verify loans conform to policies, regulations, and approvals based on customer risk.
• Prepare loan documents for new loans, renewals and modifications per approval specs.
• Coordinate closing procedures with lending units, title/escrow, and legal counsel.
• Maintain loan covenant tracking, reporting, and renewal/compliance reminders.
• Prepare/review loan documents to ensure completeness and timely auditing responses.
• Support audit and attorney requests and maintain documentation records.
• Maintain confidentiality of customer information and adhere to bank policies.
• Cross-train to back up other department tasks as needed.
• Adhere to BSA/AML, OFAC, USA PATRIOT Act and related regulations.

Skills

Loan terminology

Organization

Communication

Detail orientation

LaserPro

Tools

LaserPro

Job description

State Bank of India (California) is a full-service financial institution, offering an extensive portfolio of lending solutions as well as comprehensive consumer, business, and international services. The Bank was established in 1982 as a California State Chartered Bank under the Department of Financial Institutions in Los Angeles, California. At present, we have a total of seven branches throughout California with our headquarters located in Downtown Los Angeles. Through our branch and online network, SBIC has a strong presence and specialization in specific business sectors and expanded strategic markets.

JOB SUMMARY:

Responsible for the accurate and timely preparation and review of loan documentation for new commercial, SBA, real estate, equipment leasing and SNC loans, renewals, and modifications. Ensures loan documentation adheres to terms on Credit Memo and complies with Bank policies and procedures. Ensures timely disposition and control of legal documentation, collateral and documentation records. Coordinates final preparation of loan documents and closing procedures with applicable parties. Complies with bank policies and procedures and federal and state regulations. Prepares and distributes loan related forms and reports.

ESSENTIAL FUNCTIONS:

• Analyzes entity documentation for borrowers, guarantors and collateral granters to verify good standing and ensure loan documents are properly prepared and authorized.
• Verifies approved loans conform to the Bank’s policies and procedures and all pertinent governmental laws and regulations, and that all credit authorizations evidence appropriate approval levels based on the customer’s total commitments, loan amount and loan type.
• Prepares loan documentation for new loans, renewals and modifications ensuring compliance and safe and sound practices for various types of loans including commercial, SBA, real estate, equipment leasing, SLC/LC and SNC loans in accordance with loan approval condition specifications.
• Supports loan documentation and closing functions while maintaining, expanding and building relationships, resulting in a high degree of customer satisfaction. Responds to internal and external inquiries in a timely and satisfactory manner (i.e. Lending Units, Loan Servicing, Title and Escrow and legal counsel).
• Reviews loan document requests for completeness and accuracy to prevent costly revisions and negative customer impact. Communicates and resolves documentation issues or questions on the conditions/wording with lending units/legal.
• Coordinates final preparation of loan documents and closing procedures with applicable parties.
• Develops effective methods for timely tracking of various loan covenants, conditions and requirements. Maintains and records loan covenant tracking information including but not limited to annual reporting requirements (TRs. And F/S), insurance expiration dates, and UCC-1 dates. Ensure UCC-1 is completed timely.
• Prepares/reviews/maintains transaction related documentation in an orderly and retrievable manner. Ensures timely response to internal/external audit requests for information.
• Ensures timely preparation and remittance of Branch Monthly Loan Covenant Monitoring Letters.
• Performs credit and public record information searches (i.e. UCC and Secretary of State searches).
• Performs Daily Transaction Callbacks (i.e. review/scan/file).
• Performs Title Policy reviews to ensure accuracy (i.e. review/scan/file).
• Performs Documentation uploads to shares folders and/or LOS system.
• Ensures OFAC searches are performed in a timely manner on all applicable transaction related parties.
• Assists with processes loan payments, loan payoffs, loan disbursements, title/escrow fee refunds, loan transfers and annual statements. Prepare reconveyance documents confirming completeness and accuracy of payoff amounts received.
• Assists with Audit and/or Attorney requests.
• Maintains confidentiality of customer account information and follows policies and procedures when responding to inquiries and requests.
• Cross trains with other members of the department in order to perform back-up tasks for other departmental functions as required.
• Adheres to Bank policies and procedures and complies with all United States Federal and State Regulations including the Bank Secrecy Act, Anti-Money Laundering Act, USA PATRIOT Act, and OFAC laws and their implementing regulations. Complies with Wage and Hour regulations, including but not limited to taking meal and rest periods timely, recording time accurately, and reviewing/approving timecard.
• Supports the Bank’s compliance efforts by completing compliance and other technical training workshops as assigned. Reads periodicals and attends external webinars/workshops to maintain an above average expertise of trends in lending/credit.
• Performs duties to ensure proper identification and information gathering of all parties subject to SBIC’s Customer Information Program (CIP) and Customer Due Diligence Programs. Reports any Suspicious Activity to the BSA Officer or designee if found.
• Regular and punctual attendance required.

REQUIREMENTS:

• High School Diploma/GED or equivalent.
• Minimum 2 years in commercial loan documentation or equivalent combination of education and experience.

SKILLS AND KNOWLEDGE:

• Knowledge or understanding of commercial loan terminology and requirements.
• Must be well organized, responsive, detail oriented and PC proficient (Microsoft Office Suite). Strong written and verbal communication and interpersonal skills.
• Strong attention to detail with a high degree of accuracy and ability to multi-task.
• Experience working with LaserPro or other loan documentation software.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to meet minimum qualifications. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SBIC is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, gender expression, genetic information, or military or Veteran status, or any other characteristic protected by law.

SBIC is committed to complying with all applicable provisions of the Americans with Disabilities Act (ADA). It is the Bank’s policy not to discriminate against any qualified employee or applicant regarding any terms or conditions of employment because of such individual’s disability or perceived disability so long as the employee can perform the essential functions of the job. The Bank will provide reasonable accommodations to a qualified individual with a disability, as defined by the ADA, who has made the Bank aware of a disability, provided such accommodation does not constitute an undue hardship to the Bank. If you require reasonable accommodation, due to a disability, please send an email to [e-mail] and let us know the nature of your request. Responses may take up to three business days.

We consider all qualified applicants with criminal histories in a manner consistent with all applicable “Fair Chance” laws and ordinances.