Loan Documentation Administrator

QNB Bank; Quakertown (Bucks County); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)

Life Insurance

Health Savings Account

Flexible Spending Account

Competitive Salary

Paid Time Off

Job summary

QNB Bank in Quakertown, PA seeks a senior Onsite Loan Documentation Administrator to oversee all aspects of the loan documentation function, ensuring accuracy, compliance, and timely closings. You will supervise preparation and review of documents, coordinate with lenders, attorneys, and title companies, and produce reports for auditors while maintaining data integrity across core systems.

Ideal candidates bring 5+ years in loan documentation, strong organization skills, and proficiency with

Qualifications

• Minimum 5+ years in loan documentation and relevant law.
• Working knowledge of banking compliance regulations.
• Strong organization, multitasking, and stakeholder communication skills.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Supervise documentation preparation and deadlines.
• Validate internally/externally prepared and attorney-drafted documents.
• Confirm approvals, appraisals/environmentals, and policy adherence.
• Manage pending exceptions and workload distribution.
• Complete final post-settlement reviews and core-system coding.
• Coordinate with lenders, Loan Services, attorneys, and title companies.
• Oversee CRA/HMDA/Small Business data collection inputs.
• Monitor flood insurance at origination.
• Produce management reports and respond to auditors/examiners.

Skills

Loan documentation

Banking compliance

Organization & multitasking

Stakeholder communication

MS Word

MS Excel

Job description

Scope of the Role

As Loan Documentation Administrator, you will lead QNB’s loan documentation function to support accurate, compliant, and timely loan closings and portfolio maintenance. This senior, onsite role safeguards documentation quality, strengthens controls, and ensures reporting integrity.

Key responsibilities include supervising documentation preparation and deadlines; validating internally/externally prepared and attorney-drafted documents; confirming approvals, appraisals/environmentals, and policy adherence; managing pending exceptions and workload distribution; completing final post-settlement reviews; assigning core-system loan codes; preparing and processing modification documentation and core changes; coordinating with lenders, Loan Services, attorneys, and title companies; overseeing CRA/HMDA/Small Business data collection inputs; monitoring flood insurance at origination; owning related vendors/software; producing management reports; and serving as liaison to auditors/examiners.

Required:

• 5+ years in loan documentation practices and relevant law
• Working knowledge of banking compliance regulations
• Strong organization, multitasking, and stakeholder communication
• Proficiency in Microsoft Word and Excel

Benefits at a Glance

Medical, Dental, and Vision coverage; 401(k); Life Insurance; Health Savings Account (HSA); Flexible Spending Account (FSA); Competitive Salary; and Paid Time Off.

Inside a Typical Day

Your morning starts by scanning the pipeline and exception log, then prioritizing items that could impact settlement timing. You’ll check in with lenders and Loan Services to align on documentation status, then connect with attorneys or title companies to resolve open questions and confirm final versions. Throughout the day, you’ll review imaging completeness, reconcile core-system coding details for clean reporting, and spot trends that warrant process adjustments. You’ll also carve out time to validate data collection and reporting inputs, review software/vendor updates, and respond to examiner or audit follow-ups with clear, well-supported documentation. By day’s end, you’ve cleared critical blockers, kept stakeholders informed, and left the queue organized for the next cycle.