Documentation Administrator III- Commercial Credit Fulfillment

Bank of America; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Bank of America in Phoenix, AZ seeks a Loan Documentation Specialist to prepare and review documentation for closings, ensuring lien perfection and compliance with bank policies. You will support loan administrators and assist the Market Leader in workflow direction and quality assurance.

You will coordinate with legal counsel, clients, and internal partners to deliver accurate, timely documentation and robust filing processes that enable smooth funding and onboarding of transactions.

Qualifications

• Proven ability to prepare and review commercial loan documentation.
• Experience coordinating end-to-end loan closings, including due diligence and lien perfection.
• Ability to work with legal counsel, clients, and internal teams to ensure timely closings.

Responsibilities

• Ensures loan documentation and lien perfection meet bank policies.
• Leads documentation, due diligence and collateral perfection for a market segment.
• Reviews documents for accuracy and research requirements.
• Reviews loan approvals and documents prepared by counsel for consistency.
• Designs filing and organizational processes to support funding.
• Collaborates with Client Managers, Credit officers, counsel, and internal teams.

Skills

Attention to Detail

Business Acumen

Customer Focus

Due Diligence

Prioritization

Adaptability

Data Entry

Oral Communication

Research

Written Communication

Education

High School Diploma / GED / Secondary School or equivalent

Job description

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description

This job is responsible for preparing and reviewing documentation in accordance with the bank’s policies and procedures to facilitate closings with the client and ensure lien perfection. Key responsibilities include working on highly complex documentation, supporting Loan Administrators with their primary responsibilities, and assisting the Market Leader in directing workflow and performing quality assurance. Job expectations include working with company vendors, legal counsel, line partners, and clients to ensure world class documentation accuracy.

LOB Description: Global Credit Operations (GCO):

Responsible for the fulfillment, servicing and protection of credit offerings for business banking, Global Wealth & Investment Management (GWIM), commercial and corporate clients as well as leasing and trade products.

Responsibilities:

• Ensures that loan documentation and lien perfection meets bank policies and procedures and that work products are delivered in an accurately and timely manner
• Leads documentation, due diligence and collateral perfection, and monitoring of loan documentation for a specific market segment
• Reviews documents for accuracy, timely delivery, and necessary research requirements to ensure documentation reflects the appropriate transactional information and elimination of controllable rework
• Reviews the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements
• Designs a robust filing and organizational process to assist in completing primary financial booking and initial loan funding
• Works closely with Client Managers, Credit and Portfolio Officers, agency management, internal and external legal counsel, and many internal operational support units to ensure seamless execution of transactions

Minimum Requirements:

• Proven experience with preparing, review, and coordinate documentation for new and existing commercial credit facilities.
• Proven experience managing the end-to-end closing process, including due diligence requirements, documentation execution, funding readiness, and lien perfection activities.
• Partner with legal counsel, clients, relationship teams, credit partners, and third-party vendors to facilitate successful and timely closings.
• Conduct and review collateral due diligence activities, including UCC searches, title reviews, insurance verification, and environmental assessments.

Skills:

• Attention to Detail
• Business Acumen
• Customer and Client Focus
• Due Diligence
• Prioritization
• Adaptability
• Data Collection and Entry
• Oral Communications
• Research
• Written Communications

Minimum Education Requirement:

High School Diploma / GED / Secondary School or equivalent

Shift:

1st shift (United States of America)

Hours Per Week:

40