Loan Administrator I

First Western Bank & Trust; Bismarck (ND); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401k with company match

Health Savings Account (HSA)

Disability insurance

Vacation and holidays

Job summary

First Western Bank & Trust in Bismarck, ND seeks an on-site Loan Administrator I to support the lending team. You will prepare documents, maintain loan files, process deposits and loan-related transactions, and assist with loan closings and post-closing tasks.

The role requires strong organizational and communication skills, with a focus on accuracy and customer service in a busy environment. This full-time position offers benefits and growth opportunities.

Qualifications

• Associate’s degree or equivalent experience in business/finance/Accounting.
• Experience in banking, lending products or services preferred.
• Proficient with MS Office and loan software.

Responsibilities

• Provide administrative support to the lending team including customer service and document processing.
• Maintain loan files and process deposit and loan-related transactions.
• Prepare loan closing materials, statements, checks, and journals.
• Handle post-closing processes and lien perfection.
• Support loan officers and respond to customer inquiries promptly.
• Verify loan documents and ensure policy compliance.

Skills

Highly organized

Excellent written and verbal comms

Professionalism

Time management

Interpersonal skills

Education

Associate’s degree in business/finance/Accounting

Banking/lending knowledge preferred

Tools

Microsoft Office

Bank loan software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Loan Administrator I

Full Time Clerical Bismarck, ND, US

First Western Bank has a full-time opening for an on-site Loan Administrator in our Bismarck Downtown Bank.

First Western Bank & Trust cares about and invests in our employees.

• We offer eligible employees and their dependents comprehensive health benefits and programs, which may include insurance for medical, vision, dental, and more, to help you take care of yourself and your family.
• 401k with company match, company contribution to Health Savings Account, banking benefits, short-term disability, life and long-term disability, bonding leave, holidays, sick leave, and vacation.

With all the benefits listed above, this is a great opportunity for the right candidate!

LOAN ADMINISTRATOR POSITION OVERVIEW:

Provides administrative support to the lending team through customer service, preparing forms and documents, maintaining loan files, and processing a variety of deposit and loan-related transactions. Responsible for loan servicing, on-going customer service, billing, payment processing, and General Ledger accounts within an environment of high work volumes and established deadlines. Independently handles production tasks requiring knowledge of lending documents, policies, and procedures.

• Obtain information related to the commercial and ag loan origination process including: ordering appraisals, environmental reports, credit reports, customer identification verifications, Uniform Commercial Code (UCC) searches, business entities searches, insurance information, flood certificates, and various other items
• Prepare, type, and process materials required for loan closing, statements, checks, escrow letters, journals, etc.
• Order preliminary title policies, attorney preliminary title opinions, and update abstracts for loan commitments and review with loan officer
• Prepare commercial and agricultural loan documents including, but not limited to, notes, security agreements, and guarantees according to processing guidelines
• Complete UCC filings, continuations, and terminations
• Obtain customer signatures on appropriate loan documents
• Assist with preparation of Regulation Z, settlement statements, and loan statistic sheets
• Issue checks for loan payouts and process lien waivers
• Process advances and loan payments
• Provide customers loan and repayment schedules as requested
• Maintain loan file documentation, type comments, and enter loan data in computer system
• Prepare and submit loan documentation order packages
• Assist the loan officer with the loan closing process as needed; may review loan documents, make customer copies, and may facilitate signing of loan documents
• Complete the post-closing processes for the loan such as requesting boarding, funding the loan and disbursing fees, paying loan invoices, updating the loan file, ensuring second HMDA review occurs, lien perfection, setting loan ticklers, and ordering final loan related searches and reviews
• Complete loan servicing tasks such as filing documentation, maintaining the loan files, working tickler reports, continuing lien filings, processing servicing requests, processing participant bank payments, completing necessary reporting, and process paid loans
• Support lender(s) in all aspects of a business customer relationship; promptly and professionally greet customers; resolve customer and loan officer inquires efficiently
• Index scanned loan documents per policy guidelines and verify accuracy of loan application and closing documents
• Sort participating bank correspondence and file documentation as necessary
• Track expired loan reviews and update files annually to bring required documentation current
• Track documents including hazard insurance, flood insurance, vehicle titles, UCC filings, financial statements, and title policies
• Type loan satisfactions on closed loans and update files for final closings
• Work the FSA reports on a bi-annual basis
• Ensure compliance with banking laws, regulations, and the Bank’s policies and procedures, including Bank Secrecy Act
• Maintain continuing education related to regulatory standards

LOAN ADMINISTRATOR EDUCATION AND/OR EXPERIENCE:

• Associate’s degree in business, finance, accounting, or the equivalent in related work experience
• Previous experience in banking, lending products or services, and documentation preferred
• Experience with managing files, loan documents, and records
• Knowledge of administrative, clerical procedures, and accounting principles preferred
• Proficient computer skills required; Microsoft Office and bank loan software programs preferred

LOAN ADMINISTRATOR SKILLS/ABILITIES:

• Highly organized with careful attention to detail and accuracy
• Excellent written and verbal communication skills
• High degree of professionalism to handle sensitive and confidential information
• Manage time effectively between priorities and work independently
• Excellent interpersonal skills
• Reliable, responsible, and dependable in fulfilling obligations

ABOUT FIRST WESTERN:

The bank was founded in 1964 and CREDIT is due to Jack Hoeven for our Founding Principles and Core Values that remain true today: we are proud to give back to and invest in the communities we serve; we treat each other and our customers with respect and worth; we set high standards in excellence for what we do; we are dedicated to our customers; we act with integrity and keep our word; and we maintain a culture of honesty, safety, mutual respect, and trust.

First Western Bank & Trust is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or veteran status.