LN Concerts, Booking Coordinator

Live Nation Entertainment | Concerts; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Concert tickets

Paid time off

401(k) matching

Tuition reimbursement

Volunteer time off

Job summary

Live Nation Entertainment is seeking a Booking Coordinator to bolster the booking team with deal sheets, venue holds, and communications with artists and venues. You will support administration, settlements, and travel arrangements, while researching new artists for the roster and contributing fresh ideas in meetings.

The role emphasizes accuracy, multitasking in a fast-paced live events environment, and a passion for live music.

Qualifications

• Minimum of 2 years experience as an assistant preferred.
• Proficient in Microsoft Outlook, Excel and database programs; able to interface with accounting/finance.
• Able to navigate internal sales admin system and the internet for research.
• Strong verbal and written communication skills.
• Fast learner with a strong work ethic and good judgment.
• Ability to work independently and in a team; multi-task in a busy environment.
• Experience with contracts is a plus.

Responsibilities

• Booking Support: Prepare deal sheets, obtain venue holds, liaison with artist reps, coordinate announce/on-sale dates, distribute show confirmations and status sheets, update templates and information in Rome, create reports for stakeholders, and assist with settlement processes.
• Administrative Support: Execute artist contracts and venue leases, process deposits, handle show settlements night of and post-show, manage show files including riders and W9s, assist with ticketing requests and travel, and prepare expense reports.
• Research and Talent Prospecting: Identify up-and-coming artists, share findings with Lead Booker and team, participate in meetings, and contribute ideas on processes and best practices.

Skills

Assistant experience

MS Outlook

Excel

Databases

Communication skills

Contracts a plus

Attention to detail

Multi-tasking

Team player

Live music enthusiasm

Education

High school diploma or equivalent

Tools

Rome

Microsoft Office

Job description

WHO ARE WE?

Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

THE JOB

The Booking Coordinator will support the Lead Booker and other talent team members in all aspects of buying responsibilities including preparation and distribution of offer sheets, administrative support, talent research and prospecting.

WHAT THIS ROLE WILL DO

Booking Support

• Create and prepare deal sheets in Rome
• Obtain holds from venues and place and release holds in Rome
• Obtain all details and show information from artist representatives and act as communications liaison between artist and venues
• Coordinate with artist and internal staff to set up all announce and on sale dates
• Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues and partners
• Update and maintain offer templates, venue and artist info in Rome
• Create reports as needed and distribute to pertinent internal and external stakeholders
• Learn settlement procedures and support settlement at spost-showup-and-comingof hows as needed.

Administrative Support

• Execute artist contracts and venue leases per company guidelines and return to artist agencies and venue partners
• Complete artist deposit payments
• Complete artist and venue show settlements night of show and post show as needed.Deliver all completed settlement information to finance team
• Manage show files to ensure all essential documents are present prior to day of show.Including but not limited to headliner and support contracts, riders, and W9's.
• Assist with industry and guest ticketing requests and serve as liaison on site as needed
• Complete expense reports and book travel as needed

Research and Talent Prospecting

• Research new, up and coming artists, and distribute info to Lead Booker and rest of the booking team
• Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices

WHAT THIS PERSON WILL BRING

• A minimum of 2 years experience as an assistant is preferred.
• Proficient use of Microsoft Outlook (including group scheduling) and well-versed in Excel and database programs and ability to work with accounting and financial departments.
• Ability to navigate internal sales admin system for most daily tasks.
• Ability to navigate the internet as a communication and research tool.
• Professional level of verbal and written communication skills.
• Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment.
• Must be able to handle sensitive matters and exercise excellent judgment.
• Ability to work independently and within a team to juggle multiple prioritized tasks.
• Experience with contracts a plus but not required.
• Strong attention to detail.
• Eagerness to support others (in venues and office).
• Ability to multi-task in a fluid and busy environment.
• Passionate about live music and the music industry.

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:

HEALTH

Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF

Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH

401(k) program with company match, stock reimbursement program

FAMILY

New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support

CAREER

Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS

Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality,or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made to respond to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation may use artificial intelligence (AI) tools to support application screening and assessment. All hiring decisions are made with human review.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.