Live Operations Administrative Support Specialist

Virginia Poultry Growers Cooperative, Inc.; Hinton (VA); On-site; USD 42,000 - 54,000; Full time

Job summary

Virginia Poultry Growers Cooperative, Inc. in Hinton, VA seeks a Live Operations Administrative Support Specialist to create and maintain poult placement, brood farm movement, and vaccination schedules to meet production requirements.

You will collaborate with the Live Scheduling Manager and field staff, provide backup coverage for the scheduling coordinator and scale house personnel, and ensure accurate records and timely communication across teams.

Qualifications

• Associate's degree from a two-year college or technical school.
• Two to four years of related administrative, scheduling, or production support experience.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Accurate recordkeeping and clear verbal and written communication.

Responsibilities

• Create and maintain poult placement schedules to meet production requirements.
• Coordinate poult availability, farm capacity, and placement dates with hatcheries and field staff.
• Provide backup coverage for the Assistant Live Production Scheduling Coordinator and scale house personnel.
• Generate and distribute weekly processing schedules and reports.
• Maintain proficiency in scale house procedures and verify weights and records.

Skills

Microsoft Office proficiency

Written and verbal communication

Organizational skills

Scheduling problem solving

Independent work

Team coordination

Education

Associate's degree

Tools

Excel

Word

Outlook

Job description

Thank you for your interest in VPGC, LLC.
At VPGC, LLC you will find a stable work environment with a growing company. We offer a great benefit and vacation package as well as managers who are dedicated to the well-being of their employees. As a growingcompany, we have many opportunities to advance your career.

• VPGC, LLC is an Equal Opportunity Affirmative Action Employer, Females and Minorities are encouraged to apply
• VPGC, LLC is Drug and Alcohol Free Workplace
• VPGC, LLC shall ensure that safety, legality & quality are demonstrated to insure product safety

Current Openings

Position: Live Operations Administrative Support Specialist

Location: Hinton, VA

Job Id: 225

# of Openings:1

Live Operations Administrative Support Specialist

Position Summary

Creates and maintains the poult placement, brood farm movement, and vaccination schedules to meet production requirements established by Sales. Works with the Live Scheduling Manager and field staff to keep plans current and communicate changes. Provides backup coverage for the Assistant Live Production Scheduling Coordinator and scale house personnel.

Primary Duties and Responsibilities

• Create and maintain poult placement schedules to meet Sales production requirements, using processing dates, head counts, weights, and livability projections from live production management.
• Coordinate poult availability, farm capacity, production programs, and placement dates with hatcheries, growers, and field staff. Identify conflicts and update the schedule as changes are approved.

Brood Farm Movement Scheduling

• Create and maintain schedules for moving birds from brood farms to finisher farms. Coordinate flock age, bird counts, farm readiness, crews, and transportation with the Poult Moving and Vaccination Manager.
• Distribute current schedules to growers, drivers, crews, and service technicians. Communicate approved changes based on weather, bird health, or other field conditions.
• Create and maintain vaccination schedules for aMPV and other assigned programs, following timing and requirements established by the veterinarian and live production management.
• Coordinate vaccination dates with growers, service technicians, and the Poult Moving and Vaccination Manager. Update plans for flock changes and track reported completion and outstanding work.
• Maintain proficiency in scale house procedures and provide assigned coverage during absences or breaks. Weigh loads, verify truck and flock information, enter data, prepare scale tickets, and maintain required records.
• Communicate load information and discrepancies to live haul, plant personnel, and management. Follow established procedures for checking weights and correcting records.

Backup Scheduling and Reporting Duties

The following duties provide backup coverage for the Assistant Live Production Scheduling Coordinator during absences or when additional support is assigned.

• Generate and distribute the weekly plant processing schedule and communicate processing information to growers, live production staff, and outside suppliers.
• Provide long-range processing forecasts to Sales and plant personnel.
• Assist and provide direction to service technicians in monitoring bird weights, mortality, and testing requirements related to processing.
• Coordinate the processing schedule with the Live Haul Manager.
• Assist the Live Scheduling Manager in balancing actual field inventory and poult placements with required processing volumes.
• Project field weights for birds scheduled for processing.
• Generate and distribute reports on processed weights, percent of standard, and head counts.

Education and Experience

• Associate's degree from a two-year college or technical school.
• Two to four years of related administrative, scheduling, or production support experience.

Skills and Abilities

• Proficiency in Microsoft Office, especially Excel, Word, and Outlook, and the ability to learn production scheduling and scale house systems.
• Accurate recordkeeping, clear verbal and written communication, confidentiality, and accountability for assigned work.
• Ability to organize competing deadlines, solve scheduling problems, work independently, and coordinate effectively with others.

Physical Demands and Work Environment

Primarily works in a climate-controlled office and scale house, with extended periods of sitting and computer use. Occasionally stands, walks, and reaches. Work hours may vary, with additional hours as needed for schedules and coverage.

Regular and punctual attendance is required. Attend assigned training, maintain current backup skills, and perform other duties and reports as assigned.