Live Events Production Coordinator, The Greene Space

newyork-public-radio; New York (NY); On-site; USD 61,992,000 - 64,747,000; Full time

Job summary

New York Public Radio seeks a Live Events Production Coordinator for The Green Space. You will support planning and execution of live events, rentals, and ticketed programming, coordinating with show teams, clients, and internal partners from planning to wrap.

You will ensure staffing, schedules, vendor coordination, and on-site support, while working closely with Directors to refine workflows and maintain event assets. Evening/weekend availability is required.

Qualifications

• Strong organizational and project coordination skills with excellence in detail.
• Ability to manage multiple events, deadlines, and stakeholders simultaneously.
• Excellent interpersonal and communication skills with clients, talent, producers, vendors, and technical teams.
• Enthusiasm for a live production environment and capacity to adapt quickly to changing needs.
• Ability to think critically and proactively solve problems.
• High EQ and inclusive collaboration with diverse audiences and colleagues.
• Experience with live events, venue operations, or audio/video production is preferred.
• Availability to work evenings and occasional weekends based on the event schedule.

Responsibilities

• Coordinate planning and execution of live events, rentals, and programming from planning through post-event wrap.
• Maintain timelines, run-of-show documents, production schedules, and checklists.
• Serve as point of contact for internal teams, clients, talent, and vendors to communicate schedules and requirements.
• Coordinate event logistics including staffing, catering, security, facilities, equipment, guest and comp lists, ticketing.
• Work with technical staff to confirm audio, video, lighting, staging, recording, and livestream needs.
• Provide on-site support during load-in, setup, execution, and breakdown.
• Help grow the live-events portfolio with additional production and operational support.

Skills

Strong organization

Project coordination

Stakeholder management

Communication (verbal & written)

Team collaboration

Problem solving

Flexible under pressure

Attention to detail

Tools

Airtable

Spreadsheets

Calendars

Databases

Budgets

Project-management tools

Job description

The Jerome L. Greene Performance Space at WNYC & WQXR is looking for a Live Events Production Coordinator to join our The Green Space (TGS). The Greene Space is the live public embodiment of WNYC, WQXR and WNYC Studios' shows, as well as a producer of our own original programming . We produce 50+ programs each season for in house and digital audiences, including discussions, debates, concerts, game shows, podcast tapings, and theatrical productions. The Greene Space also operates as a rental venue, hosting events for external clients and partners.

The Live Events Production Coordinator supports the planning and execution of live events, including ticketed programming, show events, internal events, and rentals. Working closely with the Director of Event Operations and the rest of the Events team, show teams, clients, and internal partners, the Coordinator helps ensure events are well organized, properly staffed, and successfully executed from initial planning through event wrap. This position reports to the Director of Events and Venue Operations.

Our live events producers must have relevant production experience along with excellent judgment, ability to manage competing deadlines, strong verbal and written communication skills, team spirit, and good humor. Join us if you’re curious, unflappable, able to thrive in a dynamic and evolving environment, and ready to do whatever it takes because “the show must go on” – and this can include anything from landing a big guest to unloading the dishwasher.

Previous experience in live events is strongly preferred, but flexibility and willingness to learn is prized above all.

RESPONSIBILITIES

Under the supervision of the Director of Events and Venue Operations, the Coordinator is responsible for learning all aspects of the live event space, including:

LIVE EVENT PRODUCTION:

• Coordinate the planning and execution of live events, rentals, and special programming, supporting projects from initial planning through day-of production and post-event wrap.

• Maintain timeline, run-of-show documents, production schedules, and event checklists.

• Serve as a point of contact for internal show teams, external clients, talent, and vendors, helping communicate schedules, requirements, and event details.

• Coordinate event logistics, including staffing, catering, security, facilities, equipment, guest and comp lists, ticketing, and other event needs.

• Work closely with technical and production staff to confirm audio, video, lighting, staging, recording, and livestream requirements as needed.

• Provide on-site event support, including load-in, setup, client and talent needs, audience arrival, event execution, and breakdown.

• Provide additional production and operational support as the live‑events portfolio grows.

MARKETING/PROMOTION:

• Coordinate with Audience, Marketing, Social, Development, Sponsorship, Membership, and show teams to support event promotion, audience development, and revenue opportunities.

ADMIN:

• Support ticketing and attendance tracking, including monitoring sales, comps, capacity, and final attendance.

• Assist in admin responsibilities, including issuing SLAs, tracking invoices & expenses, vendor contracts, and financial reconciliation.

• Maintain the events calendar, Airtable/database, production documentation, and event assets, ensuring information is accurate and accessible across teams and on the website..

• Support compliance with venue and organizational requirements, including insurance, accessibility, fire and safety regulations, and alcohol permitting where applicable.

• Conduct post-event wrap-ups and help track attendance, revenue, expenses, audience insights, and other key learnings.

• Coordinate food and beverage orders

• Partner with the Director of Events Operations and Sr. Director of Operations to audit, document and improve event workflows and contribute to maintaining an events production playbook.

Qualifications

• Strong organizational and project coordination skills with excellent attention to detail.

• Ability to manage multiple events, deadlines, and stakeholders simultaneously.

• Strong interpersonal and communication skills and comfort working with clients, talent, producers, vendors, and technical teams.

• Enthusiasm for a live production environment that sometimes requires shifting gears quickly or pressure to meet deadlines

• Ability to think critically, creatively, and proactively solve problems

• High EQ: You are intuitive and can easily work with and for diverse people with different capabilities and needs, whether they’re colleagues, talent, or audience members

• Excellent communication skills, written and verbal

• Comfortable working with spreadsheets, calendars, databases, budgets, and project-management tools.

• Love for live performance, art, and journalism and a commitment to highlighting the work of BIPOC artists and journalists

• Experience working for a media or performing arts organization is preferred

• Experience with event production, venue operations, ticketing, or live audio/video production is preferred.

• Availability to work evenings and occasional weekends based on the event schedule.

Additional Information

This is a permanent full-time role scheduled at 25 hours per week, compensated at an hourly rate of $35.31. Compensation offered within this range is determined by skills, experience and organizational pay equity. This role includes pro-rated time off benefits including holidays, sick and vacation time. This role requires some weekend, holiday and overnight shifts.

This position is covered by a collective bargaining agreement between New York Public Radio and SAG-AFTRA.

Commitment to Diversity, Equity & Inclusion

At New York Public Radio diversity, equity, and inclusion is more than a strategy or an initiative; it is an organizational mindset that is reinforced every day. Ultimately, we strive to place our employees at the center of our thinking and pursue inclusive strategies to support and encourage them and create a more engaged, committed, and productive workforce. Diversity, equity, and inclusion are especially important to us as a media organization because a diverse workforce allows us to report with perspective and insight, and deliver a variety of content reflecting the diverse population we serve in New York City and beyond. We believe that diversity is essential to honest, authentic, accurate storytelling and reportage; creating an inclusive workplace in which all voices are encouraged and heard is a core part of our values as an organization.

Equal Opportunity

New York Public Radio is an equal opportunity employer committed to achieving the goal of equal employment opportunity for all. Applicants and employees are considered and evaluated for positions without regard to mental or physical disability, race, creed, color, religion, gender, national origin, citizenship status, age, genetic information, military or veteran status, sexual orientation, marital status, employment status or any protected federal, state or local status unrelated to the performance of the work involved.