Live Events Operations Coordinator

World Wrestling Entertainment, Inc.; Stamford (CT); On-site; USD 70,000 - 100,000; Full time

Job summary

WWE is seeking a Live Event Operations Coordinator to oversee and optimize all aspects of departmental business operations within the Live Events division. This role blends operational priorities, creative project management, and revenue strategy to drive profitability, efficiency, brand execution, and fan experience.

The ideal candidate will manage multiple live projects, brief creative teams, track KPIs with dashboards, and coordinate cross-functional partners across local markets to deliver

Qualifications

• Bachelor's degree in Communications, Marketing, Entertainment, Business, or related field.
• Experience in creative department in a fast-paced entertainment environment.
• Familiarity with WWE programming, live event structure, or professional sports operations.
• Experience in business operations, project management, sports/entertainment administration, or a related field.

Responsibilities

• Own the project lifecycle for creative and promotional initiatives tied to live events — building timelines, managing deliverables, and keeping cross-functional teams aligned through the event life cycle.
• Track open action items, decisions, and approvals across multiple simultaneous projects.
• Serve as the primary intake and traffic manager for promotional asset requests originating from the Live Events team — briefing projects clearly, setting realistic timelines, and managing the feedback and revision process.
• Facilitate reviews and approval workflows, keeping stakeholders engaged and decisions moving without bottlenecks.
• Support the planning and execution of live event promotional campaigns across local markets, ensuring consistent messaging and timely asset delivery.
• Assist in the development of promotional toolkits and market-facing materials that local promoters and venue partners can execute against.
• Support the development and maintenance of dashboards tracking KPIs across the Live Events portfolio.

Skills

Organizational skills

Communication skills

Creative sensibility

Project management

Stakeholder management

Education

Bachelor's degree

Tools

Smartsheet

Asana

Monday.com

Job description

Who We Are:WWE is the global leader in sports entertainment. The company creates and delivers original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, Premium Live Events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including Netflix, ESPN, NBCUniversal, USA Network and The CW. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.The Live Event Operations Coordinator is a dynamic, strategic, and detail-oriented leader responsible for overseeing and optimizing all aspects of departmental business operations within the Live Events division. This role blends operational priorities, creative project management, and revenue strategy, requiring a proactive problem-solver who can manage day-to-day functions, lead cross-functional creative initiatives, and drive high-impact projects that enhance profitability, operational efficiency, brand execution, and fan experience. The coordinator serves as a key liaison between stakeholders, ensuring creative concepts are effectively planned, executed, and aligned with organizational goals while maintaining seamless event operations.Responsibilities:Own the project lifecycle for creative and promotional initiatives tied to live events — building timelines, managing deliverables, and keeping cross-functional teams aligned through the event life cycleTrack open action items, decisions, and approvals across multiple simultaneous projectsServe as the primary intake and traffic manager for promotional asset requests originating from the Live Events team — briefing projects clearly, setting realistic timelines, and managing the feedback and revision processFacilitate reviews and approval workflows, keeping stakeholders engaged and decisions moving without bottlenecksSupport the planning and execution of live event promotional campaigns across local markets, working to ensure consistent messaging and timely asset deliveryAssist in the development of promotional toolkits and market-facing materials that local promoters and venue partners can execute againstSupport the development and maintenance of dashboards tracking KPIs across the Live Events portfolioExperience in business operations, project management, sports/entertainment administration, or a related fieldStrong organizational skills with the ability to manage multiple priorities across simultaneous eventsExcellent written and verbal communication skills; able to interface confidently with internal stakeholders and external partnersGenuine passion for live entertainment, sports, or mediaStrong creative sensibility — understand brand, fan experience, and storytelling, and you can contribute meaningfully to those conversations, not just manage around themExperience in a creative traffic or project management capacity, with comfort briefing creative teams and managing revision cyclesProficiency in project management tools (Smartsheet, Asana, Monday.com, or similar); PMP or equivalent a plusQualifications:Bachelor's degree in Communications, Marketing, Entertainment, Business, or related fieldExperience working within or alongside a creative department in a fast-paced entertainment environmentFamiliarity with WWE programming, live event structure, or professional sports operationsWWE EEO Statement:WWE is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. WWE makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. WWE also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for WWE employment candidates, please review our Candidate Privacy Policy. For information regarding Terms and Conditions for this and other WWE websites, please review our Terms and Conditions.