Live Event Production Operations Coordinator

Freeman Company; Las Vegas (NV); Hybrid; USD 28,000 - 50,000; Part time

Benefits offered by this job

Retirement with Company Match

Job summary

The Freeman Company is seeking a Production Operations Coordinator to support staffing, scheduling, and resource management across Creative Services for live events. You will coordinate between Creative Services, technical teams, vendors, and contractors to ensure staffing readiness and project coverage.

This role supports resource planning, onboarding of freelancers, and workflow governance, with a hybrid schedule requiring in-office or show-site presence 2–3 days per week in Las Vegas, Dallas,

Qualifications

• Bachelor’s degree preferred; High School Diploma or Equivalent with relevant work experience required.
• 2–5 years of experience in live event production, project coordination, or related field.
• Experience maintaining operational records, reports, dashboards, and workflow tracking processes.
• Experience coordinating freelance, contractor, or distributed creative teams.
• Experience working with project management and workflow systems such as Workfront, Smartsheet, Monday.com, or similar tools.
• Familiarity with operational systems and resource management platforms such as SRF, LASSO, Mertz, Workfront, and related workforce planning tools.

Responsibilities

• Support staffing analysis, resource reporting, workforce planning, and administrative coordination related to production operations.
• Maintain resource tracking tools, staffing dashboards, and scheduling documentation for leadership visibility.
• Coordinate and maintain operational systems and resource management platforms.
• Manage Creative Services resource assignments by monitoring availability, workload, and project requirements.
• Identify conflicts, capacity constraints, and scheduling gaps; escalate issues and advise on staffing.
• Assist with freelance and contractor coordination, onboarding, and ongoing communication.
• Suggest improvements to staffing, scheduling, and reporting processes to enhance efficiency.

Skills

Staffing planning

Resource tracking

Scheduling

Project coordination

Workfront

Smartsheet

Monday.com

Vendor coordination

Operations reporting

Communication

Education

Bachelor’s degree preferred

High School Diploma or Equivalent

2–5 years experience in live event production

Tools

Workfront

Smartsheet

Monday.com

SRF

LASSO

Mertz

Job description

The Freeman Company is seeking a Production Operations Coordinator to support staffing, scheduling, and resource management across Creative Services for live events. You will coordinate between Creative Services, technical teams, vendors, and contractors to ensure staffing readiness and project coverage.

This role supports resource planning, onboarding of freelancers, and workflow governance, with a hybrid schedule requiring in-office or show-site presence 2–3 days per week in Las Vegas, Dallas,