Litigation Support Specialist I - 3+ Yrs Experience - Cincinnati, OH

Marshall Dennehey; Cincinnati (OH); On-site; USD 52,000 - 70,000; Full time

Job summary

Marshall Dennehey in Cincinnati, OH is seeking a Litigation Support Specialist I with 3+ years of experience. The role supports attorneys in document preparation, case management, and client communication, requiring strong organization, attention to detail, and knowledge of legal procedures.

Responsibilities include drafting pleadings, managing files, communicating with clients and opposing counsel, and ensuring guideline compliance.

Qualifications

• 3+ years of administrative law firm experience.
• Experience with document preparation workflows.
• Familiarity with case management systems.

Responsibilities

• Document Preparation: Draft, review, and proofread legal documents, including pleadings, and correspondence.
• Case Management: Assist in managing files and legal databases, organizing documents, maintaining electronic and physical files, and tracking deadlines.
• Client Communication: Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide updates on case status as directed by attorneys.
• Case Related Fact Investigation: At the direction of the attorney and/or paralegal.
• Administrative Support: Manage calendars, schedule meetings, prepare expense reports, and handle calls; re-assign tasks as needed.
• Billing and Timekeeping: Record billable hours and assist in processing vendor invoices.
• Court Filings: Prepare and file legal documents with courts.
• Guideline Compliance: Ensure compliance with client guidelines.
• Technology Support: Use legal software and tools for document management, e-discovery, and case tracking; provide technical support.
• Team Collaboration: Work with attorneys, paralegals, and staff to ensure efficient workflow.

Skills

Excellent communication

Prioritization under pressure

Attention to detail

Discretion and confidentiality

Legal terminology knowledge

MS Office proficiency

Tools

Microsoft Office Suite

Legal software applications

Job description

Litigation Support Specialist I with 3+ years of experience for its Cincinnati, OH office.

Position Summary:

The Litigation Support Specialist plays a crucial role in providing administrative and operational support to legal teams within the firm. This position involves assisting lawyers and legal professionals with various tasks, including document preparation, case management, and client communication. The Litigation Support Specialist must possess strong organizational skills, attention to detail, and a solid understanding of legal terminology and procedures.

RESPONSIBILITIES:

Document Preparation: Draft, review, and proofread legal documents, including pleadings, and correspondence, ensuring accuracy and adherence to formatting guidelines.

Case Management: Assist in managing files and legal databases, such as medical record subpoena charts, organizing documents, maintaining electronic and physical files, and tracking deadlines and court appearances.

Client Communication: Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide updates on case status as directed by attorneys.

Case Related Fact Investigation at the direction of the attorney and/or paralegal.

Administrative Support: Provide administrative assistance to legal professionals, including managing calendars, scheduling meetings, preparing expense reports, and handling incoming calls and correspondence. With the ability to re-assign these tasks for the administrative assistant and/or project assistant on their team.

Billing and Timekeeping: Record billable hours and assist in facilitating processing of vendor invoices.

Court Filings: At the direction of the attorneys, prepare and file legal documents with courts.

Guideline Compliance: Assist in ensuring compliance with all client guidelines.

Technology Support: Utilize legal software and technology tools for document management, e-discovery, and case tracking, providing technical support to legal staff as needed.

Team Collaboration: Collaborate with attorneys, paralegals, and other legal support staff to facilitate efficient workflow and effective communication within the legal department.

REQUIRED SKILLS:

• Excellent communication skills, both verbal and written.
• Ability to prioritize tasks, manage multiple deadlines, and work effectively under pressure.
• Attention to detail and high level of accuracy in all work tasks.
• Discretion and respect for confidentiality of sensitive information.
• Proficiency in Microsoft Office Suite and legal software applications.
• Strong knowledge of legal terminology, procedures, and documentation.

EDUCATION AND EXPERIENCE:

• At least 3 years administrative law firm experience.

Firm offers a sound future, competitive salary, and an excellent benefits package.

We are an Equal Opportunity Employer AA/M/F/D/V