Litigation Support & Calendar Specialist

Mintz; Washington (District of Columbia); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Bonus eligible

Comprehensive benefits package

Job summary

Mintz is seeking a detail‑oriented legal administrative professional to support a dynamic team of lawyers. The role involves managing complex calendars, travel, and logistics, preparing and refining legal documents, and coordinating client and matter workflows.

You will protect confidentiality and quality while maintaining efficient operations and client service. Key duties include handling scheduling, document organization in DMS, intake, conflicts checks, billing coordination, and ensuring

Qualifications

• Bachelor’s degree and relevant professional experience required.
• 5+ years of legal or professional services administrative experience ( legal or practice‑specific exposure a plus).
• Advanced MS Word (styles, numbering, cross‑references), Outlook, Excel, and PDF tools (combine, bookmark, redact).
• Knowledge of legal terminology, civil procedures, and discovery is required, as well as experience filing documents with courts and other agencies.
• Familiarity with iManage, InTapp, Dayforce, Chrome River, Billstream (or willingness to learn with training).

Responsibilities

• Manage and maintain calendars, travel, and meetings for partners and teams.
• Prepare, edit, and proofread legal documents and correspondence.
• Organize documents in the DMS with version control and adhere to governance policies.
• Support client intake, conflicts checks, and engagement letters; coordinate with Billing.
• Monitor deadlines and assist with filings, pleadings, and court documents.

Skills

MS Word

Outlook

Excel

PDF tools

Education

Bachelor’s degree

Tools

iManage

InTapp

Dayforce

Chrome River

Billstream

Job description

Mintz is seeking a detail‑oriented legal administrative professional to support a dynamic team of lawyers. The role involves managing complex calendars, travel, and logistics, preparing and refining legal documents, and coordinating client and matter workflows.

You will protect confidentiality and quality while maintaining efficient operations and client service. Key duties include handling scheduling, document organization in DMS, intake, conflicts checks, billing coordination, and ensuring