Litigation Secretary (Overflow Support)

TLNT; California; Hybrid; MXN 515,000 - 772,000; Full time

Benefits offered by this job

100% remote

Job summary

TLNT is seeking a Litigation Secretary to provide overflow support to its legal secretarial team for a California-based practice. This fully remote role focuses on data entry, calendar management, document preparation, and e-filing across state and federal courts.

The ideal candidate brings 3–5+ years in civil litigation and strong proofreading and organization skills. You will collaborate with the secretarial team to balance workloads, meet deadlines, and ensure accurate case records while

Qualifications

• 3–5+ years of civil litigation secretary experience or similar
• Strong knowledge of California Superior Court procedures and e-filing requirements
• Excellent proofreading, formatting, and document production skills for filings and pleadings
• Proficiency with Microsoft Office and legal case management software
• Exceptional attention to detail, organization, and follow-through
• Adaptability to shifting priorities and workloads
• Collaborative attitude to support teammates and ensure deadlines are met

Responsibilities

• Case data entry across multiple matters with accurate records
• Calendar court dates and deadlines, tracking litigation timelines
• Coordinate calendars to align with matter needs
• File management: organize electronic files and maintain case records
• Prepare document shells and proofread/format pleadings and other documents
• Assist with state and federal court filings including e-filing
• Monitor court portals and dockets to support the team
• Provide overflow support to balance workloads and meet deadlines

Skills

Civil litigation experience

California Superior Court procedures

Proofreading & document production

Microsoft Office & case management

Attention to detail

Adaptability

Team collaboration

Tools

Microsoft Office Suite

Legal case management software

Job description

Join a team that puts people at the center of everything. At TLNT, we believe that recruitment is more than just filling roles — it's about connecting humans with humans. We're a people-first organization partnering with top U.S. companies to help them grow by attracting exceptional talent, and we know that the right content can open the right doors.

This is an excellent opportunity to grow your career with a leading US-based company — fully remote.

You’ll join a California business law firm with nearly 50 years of history and over 100 years of combined attorney experience, representing businesses and individuals in state and federal court across litigation, corporate and transactional work, real estate, construction, and data privacy. It's a team-first firm: people work hard, back each other up, and take pride in producing exceptional work.

As a Litigation Secretary in an overflow support role, you’ll provide overflow support to its legal secretarial team, ensuring nothing falls through the cracks during busy stretches. This is a true support role: the ideal candidate will partner closely with the secretarial team, jumping in wherever needed, helping balance workloads, and making sure deadlines are met with accuracy and efficiency. It's an opportunity to be the steady, dependable presence that keeps a fast-moving litigation practice running smoothly.

What You’ll Do

• Case data entry. Prepare and enter case data across a variety of matters, keeping case records accurate and complete.
• Calendaring and deadlines. Calendar court dates and deadlines, and help track litigation timelines so nothing slips.
• Calendar coordination. Coordinate calendars to keep the team's schedule aligned with what each matter needs.
• File management. Save and organize electronic files in the firm's systems and maintain accurate case records.
• Document preparation. Prepare document shells and proofread, format, and finalize pleadings, discovery, correspondence, and other legal documents.
• E-filing. Assist with state and federal court filings, including California Superior Court e-filing.
• Docket monitoring. Monitor court portals and dockets to support the secretarial team.
• Overflow support. Step in wherever help is needed to balance workloads, meet deadlines, and keep the team operating efficiently.

What You Bring

• 3–5+ years of experience as a civil litigation legal secretary.
• Strong knowledge of California Superior Court procedures and state and federal e-filing requirements.
• Excellent proofreading, formatting, and document production skills — filings, pleadings, and exhibits.
• Proficiency with Microsoft Office and legal case management software.
• Exceptional attention to detail, organization, and follow-through.
• Adaptability: you’re comfortable with priorities that shift throughout the day.
• A collaborative attitude and a genuine willingness to support the team wherever needed — you take satisfaction in helping others succeed.

Salary & Perks

• Competitive Pay: We hire top talent and compensate accordingly.
• This is a full-time, long-term engagement with room to grow.
• The position is immediately available and requires entering into an independent contractor agreement with TLNT.
• 100% remote — work from wherever you do your best thinking.

Ready to apply?

We'd love to hear your story. The next step is a short application where you can share more about your background and upload your resume in English. Take your time — we read every response carefully.