Litigation Secretary

Crawford Thomas Recruiting; Oakland (CA); Hybrid; USD 134,123,136 - 154,732,032; Full time

Benefits offered by this job

Hybrid work schedule

Medical insurance

Dental insurance

Vision insurance

Company-paid life insurance

Disability insurance

Retirement savings plan

Flexible Spending Accounts (FSA)

Commuter and parking benefits

Job summary

Crawford Thomas Recruiting is seeking an experienced Litigation Secretary to support a Managing Partner in Oakland, CA. This hybrid role starts with onsite training, advancing to flexible work arrangements after the initial period.

The ideal candidate brings proven litigation support experience, strong organizational skills, and familiarity with state and federal filing systems. Excellent attention to detail and the ability to manage multiple high-priority matters are essential.

Qualifications

• Previous experience as a Litigation Secretary supporting litigation attorneys is required.
• Plaintiff-side asbestos litigation experience is highly preferred.
• Strong knowledge of litigation procedures and court filing requirements.
• Experience with California State and Federal Court electronic filing systems.
• Proficiency with Microsoft Office Suite, Best Authority, and document management systems.
• Excellent proofreading, word processing, organizational, and time management skills.
• Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
• Strong written and verbal communication skills.

Responsibilities

• Prepare, format, proofread, and file pleadings, motions, briefs, correspondence, and other legal documents.
• Generate and maintain Tables of Contents and Tables of Authorities.
• Electronically file documents in California State and Federal Courts.
• Manage attorney calendars, court deadlines, hearings, and scheduling to ensure timely filings.
• Prepare correspondence, case summaries, charts, and other litigation support materials.
• Order, organize, and maintain case files, records, and legal documentation.
• Coordinate with attorneys and paralegals regarding case activity, court filings, and litigation deadlines.
• Attend meetings as needed to take notes and provide administrative support.
• Assist with overflow assignments and provide coverage for other litigation secretaries.
• Successfully manage multiple priorities while maintaining exceptional accuracy in a fast-paced legal environment.

Skills

Litigation secretary experience

Microsoft Office

Document management

Time management

Communication skills

Education

College degree

Tools

Best Authority

Job description

Job Summary

Our client is seeking an experienced

LITIGATION SECRETARY

Location:

Oakland, CA (Hybrid)

Compensation

• Hourly Rate: $47.00 - $54.00 per hour
• Comprehensive benefits package.

Job Summary

Our client is seeking an experienced Litigation Secretary to support a Managing Partner at a well-established plaintiff litigation firm in Oakland, California.

This is a fast-paced position supporting a seasoned attorney who manages multiple high-priority litigation matters simultaneously. The ideal candidate is highly organized, thrives in a deadline-driven environment, and has extensive experience supporting litigation attorneys.

This is a hybrid position following the initial training period. During the first 1–2 months, employees are expected to work onsite full-time.

Responsibilities

• Prepare, format, proofread, and file pleadings, motions, briefs, correspondence, and other legal documents.
• Generate and maintain Tables of Contents and Tables of Authorities.
• Electronically file documents in California State and Federal Courts.
• Manage attorney calendars, court deadlines, hearings, and scheduling to ensure timely filings.
• Prepare correspondence, case summaries, charts, and other litigation support materials.
• Order, organize, and maintain case files, records, and legal documentation.
• Coordinate with attorneys and paralegals regarding case activity, court filings, and litigation deadlines.
• Attend meetings as needed to take notes and provide administrative support.
• Assist with overflow assignments and provide coverage for other litigation secretaries.
• Successfully manage multiple priorities while maintaining exceptional accuracy in a fast-paced legal environment.

Qualifications

• Previous experience as a Litigation Secretary supporting litigation attorneys is required.
• Plaintiff-side asbestos litigation experience is highly preferred.
• Strong knowledge of litigation procedures and court filing requirements.
• Experience with California State and Federal Court electronic filing systems.
• Proficiency with Microsoft Office Suite, Best Authority, and document management systems.
• Excellent proofreading, word processing, organizational, and time management skills.
• Ability to prioritize multiple deadlines while maintaining a high level of accuracy.
• Strong written and verbal communication skills.
• College degree or equivalent professional experience preferred.
• Spanish fluency is a plus but not required.

Benefits

• Competitive hourly compensation.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Company-paid life insurance.
• Disability insurance.
• Generous retirement savings plan.
• Flexible Spending Accounts (FSA).
• Commuter and parking benefits.
• Hybrid work schedule following completion of the onsite training period.

About The Company

Our client is a highly respected plaintiff litigation firm that has been a leader in asbestos litigation for more than 50 years. The firm has built a reputation for delivering exceptional legal representation while fostering a collaborative, supportive workplace with outstanding employee retention.

Employees benefit from a comprehensive benefits package, meaningful career development opportunities, and the opportunity to work alongside experienced legal professionals dedicated to advocating for individuals and families affected by asbestos exposure.,