Litigation Secretary

Fisher Phillips; Louisville (KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Holidays

Telehealth

Job summary

Fisher Phillips in Louisville is seeking a seasoned Litigation Secretary to support our attorneys and ensure smooth operations. The role emphasizes document formatting, e-filing, calendar management, and travel coordination in a hybrid full-time setting.

The ideal candidate has at least five years of legal secretary experience, proficiency with Lexis Nexis, Pacer, ECF, Aderant Milana, Concur, and MS Office, and a solid grasp of litigation terminology and processes.

Qualifications

• High school diploma required; college degree preferred.
• Minimum five years experience as a legal secretary.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department.
• Strong computer proficiency in MS Office, Document Management Systems, Time Entry, e-filing and database software.

Responsibilities

• Format briefs, pleadings, correspondence and other legal documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Proofread all documents to ensure accuracy prior to distribution or filing.
• Update and maintain client files.
• Maintain attorney calendars through Outlook and Milana.
• Coordinate travel arrangements for assigned attorneys.
• Enter and review timekeeper timesheets with correct litigation codes.
• Prepare attorney reimbursements and mileage.
• Provide friendly telephone support for attorneys and receptionist relief.
• Review vendor invoices and prepare check requests and submit invoices for payment.
• Process pre-bills and client bills.

Skills

Legal secretarial experience

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

MS Office

Education

High school diploma

College degree preferred

Tools

Lexis Nexis

Pacer

ECF

Aderant Milana

Concur

Outlook

Microsoft Word

Job description

(Louisville, Full-time, Hybrid)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Litigation Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Formatting briefs, pleadings, correspondence and other legal documents.
• Filing of legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofreading all documents to ensure accuracy and completeness prior to distribution or filing.
• Updating and maintaining client files.
• Maintaining attorney calendars through Outlook and Milana (i.e. scheduling appointments, calendaring due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Preparing attorney reimbursements and mileage.
• Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
• Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Participates in the timely review and submission of pre-bills and/or client bills.

Requirements

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of five years of experience as a legal secretary is required.
• Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting‑edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well‑being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.