Litigation Practice Coordinator

Troutman Pepper Locke LLP; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Litigation Practice Coordinator to support strategic and day-to-day litigation operations across designated teams in New York.

Key responsibilities include budgeting, staffing, e-billing, trial concierge services, travel planning, vendor management, and collaboration with multiple departments to advance litigation goals. The role requires 5+ years in a law firm focusing on litigation and trial support.

Qualifications

• Bachelor’s Degree or equivalent experience.
• Minimum of five (5) years of experience working in a law firm, focused on litigation.
• Minimum of five (5) years of experience in trial support, preferably as a paralegal.
• Experience managing trial needs preferred.
• Ability to work with multiple departments and Practice Groups across offices.

Responsibilities

• Partner with peer administrative departments to support business and litigation strategy as set out by the Department and Practice Groups.
• Oversee processing of litigation trial team billing, disbursements, and payments, working with the firm billing team to resolve issues or outstanding WIP and AR.
• Assist the designated litigation teams on various initiatives and workflow as needed.
• Identify, assess and implement technology and innovation concepts to improve efficiency and service models.
• Support the Senior Litigation Manager, Practice Directors and other Practice Management team members on special projects.
• Arrange and manage travel itineraries for trial team members, including flights, ground transportation, and hotel accommodations.
• Organize and manage catering services for trial team members.
• Maintain detailed records of all arrangements and expenses for accurate reporting and reimbursement.
• Act as a liaison between the trial team and external vendors, such as hotels, transportation services, and catering companies.
• Handle any logistical challenges that arise during the trial and anticipate potential issues and proactively develop solutions to avoid disruption.
• Collaborate with the eMerge team to ensure all trial technology and equipment are set up as needed.

Skills

Litigation knowledge

Discretion

Independent work

Team collaboration

Organization

Communication

MS Office

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Litigation Practice Coordinator will play an active role in supporting strategic and tactical initiatives to help advance business goals and the day-to-day litigation operations of the litigation practice groups, including facilitating and overseeing litigation budgets, staffing, utilization, e-billing requirements, and supporting overall litigation strategy for designated litigation teams. The Litigation Practice Coordinator is responsible for providing comprehensive support to the firm's litigation team, including trial concierge services, hotel organization, contract review, war-room setup, vendor contacts, litigation research, business development, and evaluating litigation tools, as well as basic administrative responsibilities.

Essential Job Functions

• Partner with peer administrative departments (e.g., Marketing, Legal Talent, Finance & Accounting, Information Technology, Human Resources, Innovation, Client Care) to support business and litigation strategy as set out by the Department and Practice Groups.
• Oversee processing of litigation trial team billing, disbursements, and payments, working with the firm billing team to resolve issues or outstanding WIP and AR.
• Assist the designated litigation teams on various initiatives and workflow as needed.
• Identify, assess and implement technology and innovation concepts to improve efficiency and service models.
• Support the Senior Litigation Manager, Practice Directors and other Practice Management team members on special projects.
• Arrange and manage travel itineraries for trial team members, including flights, ground transportation, and hotel accommodations.
• Organize and manage catering services for trial team members.
• Maintain detailed records of all arrangements and expenses for accurate reporting and reimbursement.
• Act as a liaison between the trial team and external vendors, such as hotels, transportation services, and catering companies.
• Handle any logistical challenges that arise during the trial and anticipate potential issues and proactively develop solutions to avoid disruption.
• Collaborate with the eMerge team to ensure all trial technology and equipment are set up as needed.

Knowledge, Skills And Abilities

• Sound knowledge of litigation processes and staffing requirements of large-scale litigation.
• Ability to exercise tact and discretion involving sensitive and confidential matters.
• Ability to work independently as well as on a team and collaborate effectively across administrative departments and Practice Group in all offices.
• Ability to be open-minded, flexible, and manage multiple partnerships with attorneys and non-attorneys simultaneously.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail, even when under pressure.
• Ability to communicate clearly and effectively, in oral and written form, with people at all levels within the Firm.
• In-depth understanding of Microsoft Office suite is preferred, with an ability to quickly learn and utilize additional software solutions.
• Demonstrates an "ownership" mentality, flexibility, initiative, and a positive attitude.

Education And/Or Experience

• Bachelor’s Degree or any combination of experience and education that demonstrates the ability to perform the essential functions of the job.
• Minimum of five (5) years of experience working in a law firm, with a focus on litigation.
• Minimum of five (5) years of experience in trial support, preferably as a paralegal.
• Experience managing trial needs preferred.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$70,000.00 - $110,000.00