Litigation Practice Assistant - Filing & Court Ops

Cozen O'Connor Corporation; Charlotte (NC); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Cozen O’Connor in Charlotte is seeking a Legal Practice Assistant with strong litigation experience to support attorneys in Global Insurance, Subrogation & Recovery, and Business Litigation.

The role emphasizes extensive e-filing across NC/SC/GA and Federal courts, calendar and deadline management, document processing, and coordinated depositions and hearings, working closely with the Regional Office Manager on office operations.

Formación

• At least 5 years of experience as a practice assistant or related legal support role.
• Typing skills of 75+ w.p.m.
• Proficiency in state and federal court filings (NC, SC, GA, Federal).
• Strong organizational and communication skills.
• Excellent proofreading skills.
• Must be detail-oriented and able to multitask.
• Strong document processing and project management skills.
• Proficient in advanced levels of Microsoft Outlook, Excel, PowerPoint, Word; Styles, Redlining, and Adobe Pro.
• Familiar with setting up and processing Tables of Contents and Tables of Authorities.
• Experience with iManage or similar document management.

Responsabilidades

• Draft, format, proofread, and maintain legal documents and correspondence; organize and manage electronic client and matter files within iManage in accordance with firm procedures.
• Handle all aspects of electronic court filings in North Carolina, South Carolina, Georgia, and Federal courts, including monitoring filing requirements, deadlines, and local court rules.
• Maintain attorney calendars and monitor deadlines, court appearances, depositions, arbitrations, mediations, and statutes of limitations.
• Process attorney expense reports and vendor invoices in Chrome River or in accordance with client business practices.
• Draft and update case management documents, case file logs, litigation budgets, discovery responses, and status reports.
• Organize and maintain client and matter files in electronic and paper filing systems in accordance with firm procedures.
• Coordinate all aspects of meetings and legal proceedings like depositions, mediations, and arbitrations, including scheduling clients, witnesses, court reporters, mediators, and conference calls.
• Prepare and assemble materials for hearings, depositions, mediations, arbitrations, trials, and settlement conferences.
• Communicate professionally with clients, opposing counsel, court personnel, vendors, insurance carriers, and internal departments.
• Process new client and matter intake, including engagement documentation, matter setup, and file organization.
• Enter, update, and maintain information in case management, claims management, and other firm systems.
• Process attorney time entries, expense reports, check requests, travel arrangements, and other administrative support activities.
• Assist with office operations, including facility and building-related matters, vendor coordination, office services, and special projects in partnership with the Regional Office Manager.
• Perform general administrative duties including scanning, copying, mail distribution, records management, and document production.

Conocimientos

5+ years experience

Typing 75 wpm

Court filings (state & federal)

Organizational skills

Proofreading

Multitasking

Project management

MS Office expert

Adobe Pro

iManage familiarity

Collaboration

Herramientas

iManage

Chrome River

MS Office

Descripción del empleo

Cozen O’Connor in Charlotte is seeking a Legal Practice Assistant with strong litigation experience to support attorneys in Global Insurance, Subrogation & Recovery, and Business Litigation.

The role emphasizes extensive e-filing across NC/SC/GA and Federal courts, calendar and deadline management, document processing, and coordinated depositions and hearings, working closely with the Regional Office Manager on office operations.