Litigation Paralegal

Pivotal Talent Search Inc.; Hercules (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Pivotal Talent Search Inc. is seeking an experienced Litigation Paralegal to support trial attorneys from intake to resolution. You will own files, manage deadlines, and assist with discovery, motions, and mediation prep in a fast-paced environment.

The ideal candidate holds an ABA-approved paralegal certificate, 2–4+ years’ litigation experience, and strong drafting, research, and Word/Excel skills. Occasional travel up to 10% may be required.

Qualifications

• Paralegal Certificate from an ABA-approved or accredited program.
• High school diploma required; associate’s or bachelor’s preferred.
• 2–4+ years of experience as a litigation paralegal.
• Strong understanding of state and federal court rules, procedures, and filing deadlines.
• Hands-on experience with electronic filing systems and state court e-filing portals.
• Proven ability to manage multiple cases and deadlines simultaneously in a high-volume setting.
• Strong written and verbal communication skills and professional client interaction skills.
• Proficiency with Microsoft Office (Word, Outlook, PowerPoint) and comfort with standard office technology.
• Advanced skills in Microsoft Excel and strong numerical aptitude, including reviewing and reconciling timekeeping data.
• Ability to work effectively in a collaborative, team-oriented environment.
• Willingness to travel periodically (up to approximately 10%); valid driver’s license required.

Responsibilities

• Draft, prepare, and file pleadings, motions, briefs, notices, subpoenas, and other litigation documents.
• Manage calendars, including all court deadlines, hearings, depositions, and statutes of limitations.
• Oversee discovery from start to finish, including drafting and responding to interrogatories, requests for production, and requests for admission.
• Gather, organize, review, and summarize documents, medical records, and deposition transcripts.
• Assist with preparation for mediations, settlement conferences, depositions, and hearings, including exhibits, binders, and case summaries.
• Communicate with clients, attorneys, experts, and witnesses to obtain information and prepare for litigation events.
• Conduct legal and factual research, including public records and background searches.
• Proofread and cite-check legal documents to ensure accuracy and compliance with court rules.
• Maintain organized, up-to-date electronic case files and document management systems.
• Review and analyze payroll, compensation, and timekeeping records to support liability and damages evaluations.
• Perform additional litigation support projects as needed.
• Willingness to travel up to 10% as needed.

Skills

Legal research

Case management

Communication skills

Time management

Attention to detail

Education

ABA-approved paralegal certificate

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office (Word, Outlook, PowerPoint)

Excel

Electronic filing systems

State court e-filing portals

Job description

We are an expanding law firm seeking an experienced Litigation Paralegal to join our team. You will work side-by-side with our trial attorneys on cases from initial intake through final resolution. This role is ideal for someone who enjoys taking ownership of files, thrives in a fast-paced environment, and is motivated by delivering excellent results for clients.

What You’ll Do

• Draft, prepare, and file pleadings, motions, briefs, notices, subpoenas, and other litigation documents
• Manage calendars, including all court deadlines, hearings, depositions, and statutes of limitations
• Oversee discovery from start to finish, including drafting and responding to interrogatories, requests for production, and requests for admission
• Gather, organize, review, and summarize documents, medical records, and deposition transcripts
• Assist with preparation for mediations, settlement conferences, depositions, and hearings, including exhibits, binders, and case summaries
• Communicate with clients, attorneys, experts, and witnesses to obtain information and prepare for litigation events
• Conduct legal and factual research, including public records and background searches
• Proofread and cite-check legal documents to ensure accuracy and compliance with court rules
• Maintain organized, up-to-date electronic case files and document management systems
• Review and analyze payroll, compensation, and timekeeping records to support liability and damages evaluations
• Perform additional litigation support projects as needed

Required Qualifications

• Paralegal Certificate from an ABA-approved or other accredited paralegal program
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 2–4+ years of experience as a litigation paralegal
• Solid understanding of state and federal court rules, procedures, and filing deadlines
• Hands-on experience with electronic filing systems and state court e-filing portals
• Proven ability to manage multiple cases and deadlines simultaneously in a high-volume setting
• Strong written and verbal communication skills and professional client interaction skills
• Proficiency with Microsoft Office (Word, Outlook, PowerPoint) and comfort with standard office technology
• Advanced skills in Microsoft Excel and strong numerical aptitude, including the ability to accurately review, calculate, and reconcile wage, hour, and timekeeping data
• Ability to work effectively in a collaborative, team-oriented environment
• Willingness to travel periodically (up to approximately 10%); valid driver’s license required

• Background in employment law litigation or wage-and-hour matters, preferred