Litigation Legal Secretary - Trial Prep & Document Expert

Rumberger Kirk & Caldwell PA; Tampa (FL); On-site; USD 52,000 - 64,000; Full time

Job summary

Rumberger Kirk & Caldwell PA in Tampa, FL is seeking a proficient legal assistant to support multiple attorneys with document drafting, case management, and trial preparation. You will handle calendar management, client communications, e-filing, and confidential handling of sensitive information in a fast-paced environment.

The ideal candidate has 5+ years of extensive litigation secretarial experience, strong organizational skills, and the ability to work independently with minimal supervision

Qualifications

• High school diploma or equivalent.
• Team player with collaboration skills.
• Creative problem solving and adaptability.
• Ability to work independently with minimal supervision and meet deadlines.
• 5+ years of extensive litigation secretarial/assistant experience.

Responsibilities

• Draft, format, prepare, proofread, and revise comprehensive legal documents.
• Review all incoming mail, faxes and emails and prepare outgoing mail.
• Open new files for new matters and run conflict searches for new cases.
• Organize and manage client files, scan, save electronically, and destroy data as appropriate.
• Communicate professionally with attorneys, clients, opposing counsel, and adjusters by email and phone.
• Review, distribute and electronically save daily incoming mail and faxes.
• Schedule and calendar depositions, hearings, mediations, and trials for assigned attorneys.
• E-file in state and federal courts and agency filings.
• Print and circulate e-filed documents.
• Enter, review and release time for attorneys as directed.
• Prepare for trial by organizing documents and evidentiary exhibits.
• Update client case lists and trial/mediation lists for accuracy.
• Prepare attorney expense reports and travel arrangements.
• Review pre-bills for accuracy and distribute; send invoices to clients.
• Provide coverage for other assistants while out on PTO.

Skills

Team player

Creative problem solving

Independent work

Education

High school diploma or equivalent

Job description

Rumberger Kirk & Caldwell PA in Tampa, FL is seeking a proficient legal assistant to support multiple attorneys with document drafting, case management, and trial preparation. You will handle calendar management, client communications, e-filing, and confidential handling of sensitive information in a fast-paced environment.

The ideal candidate has 5+ years of extensive litigation secretarial experience, strong organizational skills, and the ability to work independently with minimal supervision