Litigation Legal Secretary

Hinshaw & Culbertson LLP; Miami (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

Hinshaw & Culbertson LLP in Miami is seeking a bilingual litigation secretary with 5+ years in a law firm, including 2+ years in defense litigation. You will support multiple attorneys, handle pleadings, filing, scheduling, and client communications, while maintaining confidential files and smooth office operations.

This role emphasizes exceptional client service, organization, and proficiency in MS Office and e-filing across state and federal courts.

Qualifications

• 5+ years of litigation experience as a legal secretary, with at least 2 years in defense litigation.
• Bi-lingual required (Spanish & English).
• Proficient in e-filing in state and federal courts.
• Strong organization, attention to detail, and client service.
• Proficient with Microsoft Office applications.

Responsibilities

• Type, edit, e-File pleadings and compose correspondence.
• Heavy scheduling for depositions, hearings, CMEs, meetings, etc.
• Update and maintain databases (email lists, I-Create, client matter lists).
• Interact with clients, visitors, and attorneys/staff from other Hinshaw offices.
• Open new files, check conflicts of interest, and maintain electronic files.
• Make appointments and travel arrangements; maintain calendar and deadline reminders.
• Process vendor invoices and enter attorneys’ expenses.
• Maintain confidentiality of attorney-client relationships.

Skills

Bi-lingual Spanish & English

Litigation secretary experience

Strong organizational skills

Typing speed 65 wpm

Tools

Excel

Word

PowerPoint

Outlook

Job description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Position Summary:

The Miami office is looking for a bilingual, defense litigation secretary with at least 5 years of experience as a litigation secretary in a law firm and 2 years of experience in defense litigation with a primary focus on rideshare litigation. This individual will be responsible for providing excellent client/customer service and will support more than one attorney.

Responsibilities:

• Type, edit, e-File pleadings and compose correspondence, including letters, memoranda, and other documents.
• Heavy scheduling for depositions, hearings, CMEs, meetings, etc.
• Update and maintain databases (i.e., e-mail lists, I-Create information, and client matter lists).
• Interact with clients, visitors, and attorneys/staff from other Hinshaw offices.
• Open new files, check conflicts of interest, and maintain all client and general electronic files.
• Make appointments and travel arrangements; maintain calendar and deadline reminder system.
• Process vendor invoices for payment.
• Enter attorneys’ expenses.
• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Qualifications:

• 5+ years of litigation experience as a legal secretary, with a background minimum of 2 years in defense litigation.
• Bi-lingual required (Spanish & English)
• Working knowledge and experience in e-filing in both state and federal court systems.
• Strong organizational skills with an exceptional attention to detail.
• Strong communication, interpersonal and customer service skills, and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
• Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Equal Opportunity Statement We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications

As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.