Litigation Legal Secretary

Hinshaw & Culbertson; Miami (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Hinshaw & Culbertson LLP is seeking a bilingual litigation secretary for our Miami office. The ideal candidate has 5+ years of experience in litigation secretarial work and at least 2 years in defense litigation, with a focus on rideshare matters.

The role involves supporting multiple attorneys and delivering excellent client service. Responsibilities include drafting and filing pleadings, heavy scheduling, database maintenance, file opening, and calendar management.

Qualifications

• 5+ years of litigation secretarial experience in a law firm.
• Bilingual required (Spanish & English).
• Proficient in state and federal e-filing processes.
• Strong organizational, communication and confidentially skills.

Responsibilities

• Type, edit and e-file pleadings and prepare correspondence.
• Schedule depositions, hearings, meetings and CME events.
• Update and maintain client matter lists and databases.
• Interact with clients, attorneys and staff across offices.
• Open new files, check conflicts of interest, and manage electronic files.
• Manage calendars, travel arrangements and deadline reminders.
• Process vendor invoices and enter attorneys’ expenses.
• Maintain confidentiality of attorney‑client communications.

Skills

Typing

Organizational skills

Customer service

Communication

Tools

Excel

Word

PowerPoint

Outlook

E-filing

Job description

Hinshaw & Culbertson LLP is a national law firm with over 500 attorneys across the United States. Founded in 1934 and headquartered in Chicago, we provide sophisticated legal counsel to clients in highly regulated industries, including insurance, financial services, healthcare, and professional services. We also offer strategic business and transactional advice to a wide range of for-profit and nonprofit organizations, including government agencies and educational institutions. Learn more at hinshawlaw.com.

Position Summary:

The Miami office is looking for a bilingual, defense litigation secretary with at least 5 years of experience as a litigation secretary in a law firm and 2 years of experience in defense litigation with a primary focus on rideshare litigation. This individual will be responsible for providing excellent client/customer service and will support more than one attorney.

Responsibilities:

• Type, edit, e-File pleadings and compose correspondence, including letters, memoranda, and other documents.
• Heavy scheduling for depositions, hearings, CMEs, meetings, etc.
• Update and maintain databases (i.e., e-mail lists, I-Create information, and client matter lists).
• Interact with clients, visitors, and attorneys/staff from other Hinshaw offices.
• Open new files, check conflicts of interest, and maintain all client and general electronic files.
• Make appointments and travel arrangements; maintain calendar and deadline reminder system.
• Process vendor invoices for payment.
• Enter attorneys’ expenses.
• Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.

Qualifications:

• 5+ years of litigation experience as a legal secretary, with a background minimum of 2 years in defense litigation.
• Bi-lingual required (Spanish & English)
• Working knowledge and experience in e-filing in both state and federal court systems.
• Strong organizational skills with an exceptional attention to detail.
• Strong communication, interpersonal and customer service skills, and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
• Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
• Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Why Join Hinshaw?

At Hinshaw, we foster a collaborative and inclusive work culture. We offer competitive compensation, a flexible benefits program, and a generous 401(k) plan. We are committed to diversity, equity, and inclusion, and provide reasonable accommodations for individuals with disabilities. Joining our team means being part of a firm that values innovation and professional growth in its technology operations, all while maintaining a supportive environment that encourages work-life balance and career development.

Equal Opportunity Statement We are committed to fostering an inclusive workplace and providing equal employment opportunities to all applicants and employees. Employment decisions are based on business needs, job requirements, and individual qualifications

As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.