Litigation Legal Assistant

Saul Ewing LLP; Wilmington (DE); On-site; USD 70,000 - 95,000; Full time

Job summary

A leading law firm in Wilmington, DE, is seeking an experienced practice assistant for its litigation department. The role involves comprehensive administrative support, including document preparation, managing attorney schedules, and ensuring compliance with court procedures. Ideal candidates will have significant experience in litigation support and proficiency in Microsoft Office.

Benefits

Medical, dental, and vision insurance

Flexible spending accounts (FSA)

Health savings account (HSA)

Generous paid time off

401(k) retirement savings plan

Competitive salaries and year-end discretionary bonuses

Paid leave options, including parental

Learning and development programs

Family formation benefits

Qualifications

• Minimum 5 years’ experience as a litigation legal administrative assistant in Delaware.
• E-filing experience at local, state, and federal levels.
• Experience with document management, time and billing, and client matter intake.

Responsibilities

• Provide administrative support for assigned attorneys in the litigation department.
• Prepare motions, orders, and notices of deposition.
• Manage attorney calendars and coordinate meetings.

Skills

Communication

Organization

Attention to Detail

Proficiency in Microsoft Office

Understanding of Court Procedures

Education

High School Diploma or GED

Tools

Microsoft Office

File and ServExpress

CM/ECF

PACER

Job description

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Saul Ewing is seeking an experienced practice assistant to support its litigation department in Wilmington. Responsible for administrative support for assigned attorneys. Duties include creating and editing documents, filing, completing client/matter intake forms, finalizing bills, submitting expenses, entering time, answering incoming calls, coordinating meetings, managing attorney’s contacts, and maintaining calendars.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Prepare motions, orders, and notices of deposition, prepare deposition and hearing binders.
• Handle logistics for trial team leading up to, during, and after trial.
• File and serve pleadings/discovery in state and federal actions.
• Review, edit and prepare monthly bills and send to clients.
• Create and edit complex documents from multiple sources, including correspondence, memos, spreadsheets, and presentations.
• Proofread and redline work for spelling, grammar, and layout, making appropriate changes.
• Establish, update and maintain client and internal files, including saving and organizing documents in the firm’s document management system. Retrieve information from files when needed.
• Open and review incoming mail.
• Notify legal personnel of deadline-sensitive correspondence.
• Draft written responses when necessary or reply by phone or email as needed.
• Reconcile and submit attorney expenses.
• Proactively manage attorney calendars, schedule in-person and virtual meetings, and coordinate conferences, meetings, and appointments.
• Coordination may include ordering of marketing resources, facilitating hospitality and technology needs, travel arrangements, restaurant research and booking, etc.
• Manage incoming and outgoing electronic communications (including telephone, email, and fax), take accurate messages, route appropriately and respond to all inquiries.
• Maintain attorneys’ contacts, including adding contacts to the firm’s CRM system and appropriate mailing lists and working with attorneys to keep contact information updated.
• Process client matter intake forms, answer attorney questions about the process and proactively troubleshoot issues that may arise.
• Make photocopies and scan documents as needed.
• Perform additional administrative tasks as requested, including time entry, working with attorneys to review bills, managing electronic signatures, maintaining credentials, basic internet research, tracking and reporting CLE hours, and learning any additional software programs needed to perform required tasks.

KNOWLEDGE AND SKILLS REQUIRED:

• Comprehensive understanding of the court system including filing procedures, deadlines, and local rules, for Delaware Chancery and Superior Courts, JP Court, AAA and The District of Delaware.
• Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
• Typing skills of 60+ wpm
• Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism.
• Ability to meet deadlines, multi-task and handle a high volume of work in a fast-paced environment. Must be detail-oriented with strong organizational skills.
• Knowledge of Patent practice in District of Delaware
• Must be Proficient in Word with strong knowledge of the use of Styles and Best Authorities and formatting Table of Authorities and Tables of Contents.
• Must be Proficient in File and ServExpress as well as CM/ECF and PACER.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• High School Diploma or GED
• A minimum of 5 years’ experience working as a litigation legal administrative assistant in Delaware
• E-filing experience at the local, state, and federal level
• Experience with document management, time and billing, and client matter intake

In addition to the essential functions outlined above:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:

• Medical, dental, and vision insurance
• Flexible spending accounts (FSA)
• Health savings account (HSA)
• Generous paid time off
• 401(k) retirement savings plan
• Competitive salaries and year-end discretionary bonuses
• Paid leave options, including parental
• Saul Ewing University (learning and development programs taught by the firm’s training department)
• Family formation benefits

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal and Administrative

• Industries

  Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Tuition assistance

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