Litigation Legal Assistant

AppleOne Employment Services; Tampa (FL); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid Schedule

Job summary

AppleOne Employment Services in Tampa seeks an experienced Litigation Legal Assistant to support employment defense matters in state and federal courts. The role is central to assisting attorneys on complex litigation and keeping cases on track.

Responsibilities include preparing, formatting, proofreading, and filing documents; managing calendars; coordinating depositions, mediations, arbitrations, and hearings; and maintaining case files across electronic and physical formats.

Qualifications

• 4+ years of defense litigation support experience
• Strong knowledge of Florida and Federal Rules of Civil Procedure
• Experience supporting litigation through all phases
• E-filing experience in state and federal courts
• Discovery, document production, Bates numbering and redaction experience
• Typing speed 65+ WPM
• MS Office proficiency (Word, Excel, Outlook, PowerPoint)
• Time entry and electronic document management proficiency
• Excellent organizational, communication, and proofreading skills
• Ability to manage multiple priorities in a fast-paced environment

Responsibilities

• Prepare, format, proofread, and file legal documents.
• Manage attorney calendars and deadlines.
• Coordinate depositions, mediations, arbitrations, and hearings.
• Maintain electronic and physical case files.
• Assist with discovery, including Bates stamping and redaction.
• Communicate with clients, court personnel, and external vendors.

Skills

Defense litigation

Florida Rules

Federal Rules

E-filing

Bates numbering

65+ WPM

MS Office

Time entry

Document management

Calendar management

Communication

Proofreading

Education

High school diploma

Associate or Bachelor’s preferred

Tools

Microsoft Office

E-filing systems

Time entry systems

Electronic document management

Job description

A nationally recognized labor and employment law firm is seeking an experienced Litigation Legal Assistant to join its Tampa office. This opportunity is ideal for legal professionals with a strong background supporting employment litigation defense matters in both state and federal courts.

The successful candidate will work closely with a team of attorneys handling complex employment-related litigation, providing critical support throughout all stages of the litigation process. The firm offers a collaborative, team-oriented environment and the opportunity to work alongside experienced employment law practitioners.

Job Responsibilities

The Litigation Legal Assistant will provide comprehensive administrative and litigation support to attorneys handling employment defense matters before administrative agencies and state and federal courts. Responsibilities include preparing, formatting, proofreading, and filing legal documents; managing attorney calendars and deadlines; coordinating depositions, mediations, arbitrations, and hearings; and maintaining both electronic and physical case files.

Additional responsibilities include assisting with all phases of discovery, including document production, Bates stamping, redaction, and e-filing; communicating with clients, court personnel, and outside vendors; processing expense reports and time entries; coordinating conflict checks and new matter intake; and ensuring matters progress efficiently while maintaining a high level of accuracy and professionalism.

Practice Areas (Preferred)

• Labor & Employment Litigation
• Employment Defense Litigation
• State Court Litigation
• Administrative Agency Proceedings
• Employer Representation

Requirements

• Minimum of 4 years of defense litigation legal assistant/secretarial experience
• Strong knowledge of Florida and Federal Rules of Civil Procedure
• Experience supporting litigation matters through all phases of the litigation process
• Experience with e-filing in state and federal courts
• Experience with discovery, document production, Bates numbering, and redaction
• Typing speed of 65+ WPM
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Experience with time entry and electronic document management systems
• Exceptional organizational, communication, and proofreading skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• High school diploma or equivalent required; associate or bachelor's degree preferred
• Higher compensation may be available for candidates with exceptional experience
• Hybrid Schedule: 3 Days in Office / 2 Days Remote
• Opportunity to work with a nationally recognized labor and employment law firm
• Collaborative and team-oriented culture
• Exposure to sophisticated employment defense litigation matters

Firm Culture

The firm seeks professionals who are dependable, detail-oriented, and proactive in supporting attorneys and clients. Successful candidates will demonstrate strong judgment, initiative, professionalism, and the ability to thrive in a collaborative environment. A positive attitude, flexibility, and a willingness to assist wherever needed are highly valued.

Office Location

Tampa, FL 33602

Hybrid Schedule: 3 Days in Office / 2 Days Remote