Legal Assistant

Allen Norton & Blue, P.A.; Tampa (FL); On-site; USD 40,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Paid life insurance

Paid health insurance

401(k) with company matching

Job summary

Allen Norton & Blue, P.A. is seeking an experienced Legal Assistant to provide administrative and litigation support in a busy labor and employment law practice.

The ideal candidate will be highly organized, detail-oriented, dependable, and comfortable managing multiple matters and deadlines across a variety of courts and administrative agencies. The role entails preparing and filing pleadings, managing calendars, coordinating depositions and hearings, and maintaining case files while

Qualifications

• Prior experience as a Legal Assistant or Litigation Legal Assistant.
• Federal and state court litigation experience.
• Hands-on experience with CM/ECF and PACER.
• Experience with the Florida Courts E-Filing Portal.
• Familiarity with DOAH, PERC, and other administrative filing systems preferred.
• High level of proficiency with Word, Outlook, Excel, and Adobe Acrobat.
• Strong document formatting, editing, and PDF management.
• Strong calendaring and deadline-management skills.
• Excellent organizational and communication skills.
• Ability to prioritize assignments and work independently.

Responsibilities

• Provide administrative and litigation support to attorneys.
• Prepare, format, proofread, and file pleadings, motions, and other documents.
• Electronically file documents in multiple courts and agencies.
• Use PACER to search dockets and monitor case activity.
• Maintain and monitor court, agency, and case deadlines.
• Manage attorney calendars and scheduling.
• Schedule depositions, hearings, mediations, conferences, and meetings.
• Assist with discovery and organization of case materials.
• Maintain electronic case files and litigation documents.
• Communicate professionally with clients, opposing counsel, courts, and agencies.
• Assist with hearings, depositions, mediations, and trial prep.
• Perform other administrative and litigation-related duties as needed.

Skills

Litigation support

Court procedures

Calendaring

Document drafting

Communication

Deadline management

Independent work

Time management

Tools

CM/ECF

PACER

Florida E‑Filing Portal

MS Word

Outlook

Excel

Adobe Acrobat

Job description

Allen Norton & Blue, P.A. is seeking an experienced Legal Assistant to provide administrative and litigation support in a busy labor and employment law practice.

The ideal candidate will be highly organized, detail-oriented, dependable, and comfortable managing multiple matters and deadlines across a variety of courts and administrative agencies.

Responsibilities

• Provide administrative and litigation support to attorneys.
• Prepare, format, proofread, and file pleadings, motions, correspondence, and other legal documents.
• Electronically file documents in multiple courts and administrative forums, including Florida State Courts, Federal Courts through CM/ECF, DOAH, PERC, and other courts and agencies.
• Proficiently use PACER to search federal court dockets, locate cases, retrieve pleadings and other court documents, and monitor case activity.
• Maintain and monitor court, agency, and case deadlines.
• Manage attorney calendars and scheduling.
• Schedule depositions, hearings, mediations, conferences, and meetings.
• Assist with discovery and organization of case materials.
• Maintain electronic case files and litigation documents.
• Communicate professionally with clients, opposing counsel, courts, agencies, mediators, and other parties.
• Assist attorneys with preparation for hearings, depositions, mediations, and trial.
• Perform other administrative and litigation-related duties as needed.

Qualifications

• Prior experience as a Legal Assistant or Litigation Legal Assistant.
• Federal and state court litigation experience.
• Hands-on experience with CM/ECF and PACER.
• Experience with the Florida Courts E-Filing Portal.
• Familiarity with DOAH, PERC, and other administrative agency filing systems preferred.
• High level of proficiency and extensive experience using Microsoft Word, Outlook, Excel, and Adobe Acrobat.
• Strong document formatting, editing, and PDF management skills.
• Strong calendaring and deadline-management skills.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize assignments and manage multiple deadlines.
• Ability to work independently while effectively supporting attorneys and other members of the firm.

Preferred Experience

Candidates with experience in labor and employment litigation, federal and state court practice, administrative proceedings, discovery, and complex litigation are particularly encouraged to apply.

This position is best suited for an experienced legal professional who takes initiative, stays organized, anticipates deadlines, and can provide reliable support in a fast-paced litigation practice.

• Paid time off
• Paid life insurance
• Paid health insurance
• Retirement plan – 401(k), with company matching