Litigation Legal Assistant

Buchalter, A Professional Corporation; Seattle (WA); Hybrid; USD 90,000 - 105,000; Full time

Job summary

Buchalter, A Professional Corporation in Seattle, WA is seeking an experienced Legal Administrative Assistant to draft, proofread, and finalize legal documents, and to manage attorney calendars and coordinate meetings. This role supports corporate and transactional work in a hybrid office environment.

The position requires 3+ years of transactional experience, strong MS Office and iManage skills, and a commitment to confidentiality and professional standards. Overtime may be required.

Qualifications

• High school diploma or equivalent required; bachelor's degree is a plus.
• 3+ years of corporate or transactional experience in law firm or similar environment.
• Familiarity with legal terminology, processes and protocols.

Responsibilities

• Draft, proofread, edit, and finalize legal documents such as contracts and closing documents.
• Assist with transactional documents including corporate formations and filings.
• Ensure documents comply with firm standards and formatting rules.
• Prepare closing binders and maintain transaction checklists.
• Manage attorney calendars, schedule meetings, calls and deadlines.
• Track dates and follow-ups for transactions and filings.
• Coordinate with clients, opposing counsel and third parties.
• Handle routine administrative tasks including time entry and billing coordination.
• Manage travel and meeting logistics; maintain confidentiality.

Education

High School Diploma or equivalent

Bachelor’s degree

3+ years corporate/transactional experience

Legal terminology familiarity

Tools

Microsoft Office Suite

iManage

Job description

Job Details

Job Location: Seattle Office - Seattle, WA 98101, Salary Range: $90,000.00 - $105,000.00 Salary/year,

• Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.
• Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.
• Ensure documents comply with firm standards and applicable legal formatting requirements.
• Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
• Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
• Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
• Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
• Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.
• Manage travel arrangements, meeting logistics, and other administrative needs.
• Maintain confidentiality and professionalism in handling sensitive client and firm information.

Qualifications

Education: High School Diploma or equivalent is required. Bachelor's degree is a plus.

Experience: 3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with legal document management software, such as iManage.
• Familiarity with legal terminology, processes, and protocols.

Core Competencies

• Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.
• Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.
• Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.
• Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
• Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.

Work Environment

This position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the office.

The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.

Overtime may be required on an as-needed basis.

Physical Demands

Sitting or standing for extended periods.

Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.

Light lifting and carrying, typically weighing up to 15 pounds.

Moving between offices, meeting rooms or file storage areas.