Litigation e-Filing Coordinator

Ashurst Perkins Coie Group; Chicago (IL); Hybrid; USD 75,000 - 112,000; Full time

Benefits offered by this job

Annual discretionary bonus

401(k) plan

Medical, dental, and vision insurance

Accrued Paid Time Off starting at 20+1

Parental leave

Job summary

Ashurst Perkins Coie US LLP seeks a collaborative E-Filing Specialist to support attorneys with centralized e-filing across state and federal courts, ensuring compliance and on-time submissions.

You will manage filings, serve as SME for court procedures, and optimize workflows while maintaining records, credentials, and resolving issues in a hybrid, remote-friendly environment.

Qualifications

• Demonstrated expertise in electronic filing procedures, litigation support, and court rules, with a strong understanding of federal, state, and local court requirements.
• Advanced technical and document management proficiency with Microsoft Office Suite, Adobe, and docketing systems to support efficient e-filing processes.
• 4-5 years of significant law firm experience in litigation and e-filing workflows.

Responsibilities

• Manage and coordinate firm-wide electronic court filings and service of process across state and federal jurisdictions, ensuring accuracy and deadlines.
• Serve as a trusted SME and primary point of contact for attorneys, providing guidance on court procedures and e-filing requirements.
• Oversee e-filing operations, maintain records and credentials, resolve technical issues, and develop best practices for efficiency.

Skills

Electronic filing procedures

Litigation support

Court rules knowledge

Client service

Communication

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

SharePoint

BigHand

DocXtools

Best Authority

Job description

Job Description

Ashurst Perkins Coie US LLP is seeking a collaborative, detail-oriented E-Filing Specialist to join our team and help deliver an exceptional employee experience. In this role, you will provide centralized e-filing support to attorneys across the firm and provide timely and accurate submission of digital documents in various jurisdictions in both state and federal courts. This role requires a strong understanding of electronic filing processes. You will contact state and federal courts to learn and research local rules/procedures. The E-Filing Specialist will work to ensure compliance with deadline-driven filings.

This position is not eligible for immigration sponsorship. Candidates must be legally authorized to work in the United States without employer sponsorship now or in the future.

What You’ll Do

• Manage and coordinate firm-wide electronic court filings and service of process across state and federal jurisdictions, ensuring accuracy, compliance with court rules, and adherence to critical filing deadlines.


• Serve as a trusted subject matter expert and primary point of contact for attorneys and legal teams, providing guidance on court procedures, local rules, e-filing requirements, and high-priority document processing requests while delivering exceptional client service.


• Oversee e-filing operations and workflow management, including maintaining filing records and attorney credentials, resolving technical filing issues, coordinating with internal support teams, and developing best practices to drive efficiency and consistency across the firm.

What You’ll Bring

• Demonstrated expertise in electronic filing procedures, litigation support, and court rules, with a strong understanding of federal, state, and local court requirements, as well as all phases of litigation, discovery, and trial preparation.


• Advanced technical and document management proficiency, including Microsoft Office Suite (Word, Excel, Outlook), BigHand, DocXtools, Best Authority, Adobe Suite, and docketing systems, enabling efficient document processing and timely e-filing support.


• 4-5 years of significant law firm experience, specifically in the understanding of litigation and e-filing.

Preferred Qualifications

• Excellent communication and relationship-building skills, with the ability to collaborate effectively across departments, communicate clearly in writing and verbally, and build strong partnerships with internal and external stakeholders in a remote and hybrid work environment.


• Advanced proficiency in legal technology and document production tools, including Microsoft Word, Excel, Adobe Acrobat, SharePoint, BigHand, Best Authority, Outlook, WebEx, and other document management systems to support efficient legal operations and workflow execution.


• Strong organizational and legal support capabilities, demonstrated through expertise in legal terminology and procedures, exceptional attention to detail, superior grammar and writing skills, and the ability to prioritize competing deadlines while managing a high-volume workload effectively.

Why Join Ashurst Perkins Coie?

Join a collaborative, high-performing team where your expertise will help shape the employee experience across our global organization. If you enjoy managing complex compliance responsibilities, partnering with legal professionals, and contributing to the foundation of a growing organization, help shape the future of the firm.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time-off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following locations. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

California compensation range: $82,180.00 to $122,100.00 annually.

Colorado compensation range: $ $71,470.00 to $106,190.00 annually.

Illinois compensation range: $ $75.430.00 to $112,080 annually.

Oregon Compensation range: $72,370.00 to $107,540.00 annually.

Washington State compensation range: $73,390.00 to $112,020.00 annually.

This position is scheduled to work Monday through Friday from 12:00 PM to 7:30 PM Pacific Time (PT).

Applications for this position will be accepted through November 27, 2026.